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Executive Assistant to Managing Director

ACE Institute

Lahore , Pakistan

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Posted Jan 16, 2023 204 views

Main responsibilities

Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
Manage Director’s travel arrangements (including visas/accommodation).
Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
Maintain Director’s office systems, including data management and filing.
Maintain records of Director’s contacts.
Screen calls, inquires and requests, and deal with them when appropriate.
Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
Produce documents, briefing papers, reports and presentations for the Director.
Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
Meet and greet visitors at all levels of seniority.
Supervise all Trust incoming/outgoing mail.
Any other duties as may reasonably be required by the Director

Person specification

Educated to degree level (Masters) or equivalent.
Experienced Executive Assistant at senior management level.
Experience of electronic diary management.
Experience of working in a Higher Education Environment.
Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University.
Ability to organize and plan own work.
Excellent attention to detail, with the ability to maintain a high level of accuracy.
A flexible, pro-active approach to work including the ability to prioritize and re-prioritise.
Ability to work on own initiative.
Ability to deal with sensitive information with discretion and to maintain confidentiality.
Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

Skills

Presentation Skills Cooordination Skills Secretarial Skills Documents Handling

Job Details

Industry:

Education/Training

Functional Area:

Secretarial, Clerical & Front Office

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

DHA, Lahore, Pakistan

Gender:

No Preference

Minimum Education:

Masters

Career Level:

Experienced Professional

Minimum Experience:

2 Years

Apply Before:

Feb 17, 2023

Posting Date:

Jan 16, 2023

Diversity Inclusion:

We value diversity of our employees. All qualified applicants will receive fair consideration without regard to genders or socio-economic backgrounds.