This employer is no longer accepting CVs for this job, it has been deactivated by the company's administrator.
Posted Jan 03, 2023 655 views
- Greeting the all incoming staff and visitors upon their arrival to the office.
- Greeting the visitors/guests of the PEL staff pleasantly and professionally.
- Escorting all guests to the respective person of contact after confirming the appointment.
- Offering the guests tea and coffee in case of waiting or delay. Ensuring their conformability during the waiting period.
- Coordinating all interview candidates with the HR department.
- Greeting all personnel entering the office premises with professional courtesy and elegance.
- Maintaining the decorum of the front desk
- Dressing in a formal attire, sitting up straight at the front desk at all times and being attentive and vigilant of the surroundings.
- Confirming all appointments with the concerned person or respective department and escorting the visitor to the correct destination.
- Keeping the front desk attended at all times and ensuring back up in case of being absent from reception desk.
- Visiting all rooms on the premises; within the respective domains, and inspecting the cleanliness and placement of all items and furniture.
- All administrative responsibilities, including delegation of roles to lower staff to maintain a clean, hygienic, orderly work environment.
- Maintain a company calendar and schedule appointments.
- Scheduling and participating gin management of in-house and external events.
- Maintaining a detail hospitable documents to dictate the protocols of receive special guests.
- During the event of foreign or VIP guests; allocating personnel to designated places, arranging refreshment, ensuring cleanliness, assigning appropriate crockery and time management.
- Ensuring that the front desk is always presentable and equipped with all the necessary supplies such as pens, envelops and first aid box.
- Answering all telephonic calls; incoming/outgoing, screening and directing calls to the relevant departments, taking and/or conveying messages and providing information to callers regarding queries.
- Preparing correspondences and documents for courier; incoming/outgoing, mails to receive and sorting mail and deliveries monitor and maintaining office equipment along with tidying and maintaining the reception area
- Answering and addressing incoming phone calls in a timely and polite manner, clearly determine the purpose of the call and forward calls to the appropriate person.
- Photocopy, collate, fax and file documents accurately, maintain equipment and report any malfunctions
- Maintain confidentiality of all organizational matters and show discretion
- All additional professional duties as assigned by the Chief Executive/Director or any senior functionary of the company on their behalf to be fulfilled
- Ensuring proper secrecy and confidentiality of all office matters during the term of employment and after separating with the organization.
- Maintaining the attendance record of all staff members, including support and lower staff.
Skills
Job Details
Industry:
Functional Area:
Total Positions:
3 Posts
Job Shift:
First Shift (Day)
Gender:
No Preference
Age:
22 - 29 Years
Minimum Education:
Bachelors
Degree Title:
And management degree
Career Level:
Experienced Professional
Minimum Experience:
2 Years (Relevant administrative and customer dealing experience)
Apply Before:
Feb 04, 2023
Posting Date:
Jan 03, 2023
Work Environment
Supervisor’s gender:
Either
Percentage of female coworkers:
10-19%
PEL Petroleum Exploration (Pvt) Ltd
Media/Communications · 11-50 employees - Islamabad
..
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