A.      Budget Control

Accountable for his area accountancy, Follow up of financial and accountancy procedures of ACTED Myanmar; Accountable for efficient flow of financial and accountancy information to Country Finance (including BFU, CFU,DFU cash situation and cash request, running costs analysis).

B.       Cost Control

Ensures that all resources of his area is allocated on the project; Ensures that the running cost of his area does not increase above the standard norms and is consistent with the market prices; Ensures that non allocated resources are not used on any project, unless an approval is given by the CFM;

C.       Links with other departments

Coordinate with other FLAT departments at the area level, Coordinate with the Program Departments to understand and respond to their financial needs, Accountable for procurement documentation, Accountable for staff allocation in the payroll.

D.      Daily Basis

Exchange rate: ensure of having daily exchange rates of currency when needed.
Voucher & Cashbook: filling of voucher(s) & registration of voucher in cashbook.
Payment: make payments for all items and services which have been approved by the Area coordinator; put paid stamp at the time of payment
Safe & Cashbook checking: at the end of each day, the cashbook and the safe should be checked and the balance should correspond;

·        Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area.
·        E.       Monthly Basis :

At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the Finance assistant and the area coordinator; Vouchers: quality of vouchers should be checked by the Finance assistant at the end of each months and also Financial closing.
Advances: ensure the clearance of all advances for the staff, before paying the salary; ensure that no staff has more than one open advance unless approved by the CFM or Coordination.

Responsibilities:

• Check for compliance with policies and procedures before making any payments.
• Prepare/code/disburse bank payments & maintain files for receipts vouchers, Prepare

tax-at-source deduction challans and deposit into Government treasury, Prepare tax-at-source deduction monthly and yearly statement and submit with relevant tax authorities. Liaise with tax authorities/suppliers to issue tax-at-source deduction certificates;
• Prepare payroll allocation JVs. Disbursement of staff salary cheques; Transfer funds to respective banks for sub-offices; prepare the Bank reconciliation Statement, Assist in preparation of advance adjustment JVs. Staff advances.
• Update bank book in Microsoft Excel and also other financial data, File and assemble respective files & vouchers; Support finance staff during the internal/external audit by voucher filing. Assist in preparation monthly finance report; Conduct data entry of bank payments in monthly sunlight and Perform any other task as and when assigned by the department.