nity Foods Limited is a listed company. The principal business activity of the Company is edible oil extraction, refining, sales, and related businesses. The Company products include edible oil, staples (flour, rice, lentils and pulses), industrial fats and various feed ingredients for poultry and livestock sector. The Company provides customized solutions to industries handling food and feed products. The subsidiary of the Company is Sunridge Foods (Private) Limited. My job responsibilities to assist the Company Secretary in discharging of following Functions:
On advice of the Chairman, to arrange and convene the meetings of Board of Directors (Board). To issue notice and agenda of board meetings to every Director of the Company.
On advice of the Board, to arrange and convene the Annual and Extraordinary General Meetings of the Company. To issues notice and agenda of the general meetings to the shareholders.
To arrange and convene the meetings of Committee. To issue notice and agenda of meetings to every member of the Committee.
To record the minutes of meetings and circulations.
To ensure compliance with legal requirements pertaining to calling and convening the meetings of the Board and shareholders of the Company.
Filling of various documents/statutory returns with the Registrar of Companies/ Securities & Exchange Commission of Pakistan (SECP) as required under various provisions of the Companies Act, 2017 (the Act).
Compliance of Listed Companies (Code of Corporate Governance) Regulations, 2019 and Rule Book of Pakistan Stock Exchange.
Proper maintenance of books and registers of the Company as required under provisions of the Act.
To ensure that the legal requirements of the allotment, issuance and transfer of share certificates, mortgages and charges, have been complied with. To deal with all correspondence between the company and the shareholders and also with Central Depository Company (CDC).
Managing official website as per the instructions of SECP.
To draft different kinds of Agreements and to assist the Board on various corporate matters.
Assist in pending legal matter of the Company.

Since June 2005 I am working with KPMG Taseer Hadi & Co., Chartered Accountants, a partnership firm registered in Pakistan and a member firm of the KPMG network of independent member firms affiliated with KPMG International, a Swiss cooperative. My major responsibilities include but are not limited to the following:
Advisory and compliances services to corporate clients (national and international) in relation to changes of officeholders, shareholders, addresses, offer and allotment of ordinary shares, acquisition and transfer of shares, approval of issuance of preference shares from Securities and Exchange Commission of Pakistan, changes/alteration in constituting documents, change of registered offices, merger of companies, winding up of companies, holding of meetings, preparation and issuance of notices of meetings, preparation of prospectus, listing of securities, approvals/extensions from SECP, Pakistan Stock Exchange / Stock Exchanges, conversion of legal status of bank, requirements of Public Sector Companies, listed companies under the Code of Corporate Governance, public sector companies code of corporate governance, stock exchange listing regulations/Rule Books, Securities Act, 2015, Companies (Distribution of Dividend) regulations, 2017, matters relating to the Provident & Gratuity Funds, Social Security Matters, EOBI, matter of investment in associated companies, related parties transactions and all other routine corporate matters of the clients.

Advisory services in matters relation to foreign direct investment, remittance of foreign equity, payment of management fee, purchase of foreign currency in Pakistan, special foreign currency accounts, issuance of shares to non-resident, registration of foreign shareholding with State Bank of Pakistan, payment of dividend including foreign shareholding outside Pakistan, payment of fee for technical services, management fee etc and payments by the foreigners in Pakistan in terms of the Foreign Exchange Regulations of Pakistan.

Compliances services to clients regarding preparation of replies and also representation before the SECP in response to notices issued by SECP and all other compliances works in terms of the provisions of the Companies Ordinance, 1984 or 2016 or the Companies Act, 2017, Securities Act, 2015, Code of Corporate Governance including the code of Public sector companies, Stock Exchange Listing Regulations / Rule Book of Pakistan Stock Exchange, Companies (Distribution of Dividend) Regulations, 2017, Foreign Companies Regulations, Companies Further Issue of Shares Regulations, Companies postal Ballot Regulations, MFI Ordinance and on other relevant rules and regulations.

Incorporation of private and public limited companies including banking companies, and guarantee limited companies etc. under Companies Ordinance, 1984 and preparation of Memorandum and Articles of Association of public as well as private companies including banking companies, and guarantee limited companies etc.

Provided services for obtaining certification from the Pakistan Centre for Philanthropy for the NGO and also renew the licences of the Companies having licence under section 42 of the Companies Ordinance, 1984 / the Companies Act, 2017 and licenses from the Department of Tourist Services, Government of Pakistan for the tour and traveling companies in Pakistan.

Establishment of Group of different group of companies, its registration and designation as a Group with Securities and Exchange Commission of Pakistan, premerger approval from the Competition Commission of Pakistan and to advice the Companies regarding the CCP.

Preparation of minutes of meeting of shareholders and directors, notices of meetings, directors’ reports, register of members/shareholders, share certificates, register of mortgages, register of office of directors etc and reports (whether due diligence report or the other corporate reports) to check the record of the companies maintained according to the required of the applicable provisions of the corporate laws and FE-Manual.

Preparation and filing of applications and other documents with Board of Investment for establishment and registration of Branch Offices/Liaison Offices of foreign companies in Pakistan; revalidation of approval for continuance of activities by such office in Pakistan; and closure of place of business of foreign companies in Pakistan. Also provide services to clients regarding the registration of branch office of Pakistani companies in Azad Jammu & Kashmir.

Preparation of contracts, agreements including short term and loan term foreign currency loan agreements, Provident and Gratuity Fund Deeds & Rules and their registration with State Bank of Pakistan or the Authorized Dealers/Bankers as applicable in Pakistan and with the Registrar of Documents respectively.

Preparation and or review of reports and policies of the companies including policies on related parties transaction and also preparation of corporate governance framework of bank and companies.