Under the direct supervision of the Emergency Coordinator (Polio), and the overall supervision of the WHO Representative, the incumbent will be responsible for performing the following duties:

Maintain and update a proper computerized information system of campaign data.
Assist in getting campaign coverage data from all districts and its timely compilation and sharing with the provincial and federal offices.
Maintain, Update and analyse campaign data at district as well as union council levels. Identify problems/inaccuracy in data files and inform the supervisor to enable timely corrections Communication - Monitor, manage and improve the efficiency of support services such as IT, HR, Accounts and Finance. Facilitate coordination and communication between support functions.
Provide full administrative support to the Programme. Drafts and reviews correspondence. Takes notes at meetings.
Arrange appointments, receive visitors, screen telephone calls, respond to routine requests for information
Make travel arrangements and process security clearances. Book accommodation and arrange airport transfers as necessary
Human Resources –Assist in recruitment and placement of required staff; establishment of organizational structure; delegation of tasks and accountabilities. Establish work schedules. Supervise staff. Monitor and evaluate performance.
Coordinate with provincial offices and follow up on requests for renewal of UNLPs, contracts, travel, work permits, visas etc.
Assist in the organization of meetings to be held at district levels and makes all administrative and logistic preparations
Establish and maintain electronic and hard copy filing system of the technical unit.
Sharing reports to the WHO-EPI Unit and improving the data management system, including AFP & VPD Disease surveillance, logistics and vaccine supply, cold chain, human resources, vaccination coverage reporting, and EPI service quality
Coordinate data management in the area of the EPI programme with other disease surveillance Officers and share the weekly base surveillance report with the provincial office.
Maintain the record of surveillance in electronic and hard files.
Updated the surveillance indicators on IDIMS and easily viewable on the EOC dashboard
Facilitate the Master trainer pertaining to training material in EPI/EPI, Surveillance, Teams training 

Additional Responsibilities
·      Safe & Security

Conduct regular basis headcount and also on the urgency of mishap in the country/city of 12 staff via SMS.
Filling security clearance of the staff whenever, wherever they go out of the station.
As a Zone Warden Keep in close coordination with UNDSS

·      Administration, Finance & Logistic Support

Prepare and check Operation bills (POL, Communication, Running Cost & Vehicle acknowledgement) of concerned staff of the District and timely submission to the provincial office.
Randomly check the vehicles and their log maintenance and where required action inform to concerns
Assets Verification and record-keeping 
Provide the logistic (DDM/Payment Cards, other required items) to District Staff from provincial offices related to the program.
Issuing Pre-camping letters from District Polio Control Room-DPCR

·      Human Resource

Maintain all the HR records relating to (promotions, leaves, terminations, resignations, and explanations for the concerned department/another side. Update the attendance records via hard and soft.
Collection of CVs for Union Council Polio Eradication Officer-UCPO from the concerned district area.
Distribution of Staff’s Contract renewal & scan to Provincial office.
Maintain the Official WHO leave website for supporting the District Staff

·      Information & Technology

During Camping Make Google online sheets for timely collection of required data without any delay.
Maintain different WhatsApp groups for program purposes.
Install Windows/MS Office wherever required/requested by the staff
Maintain 3 web-browser email accounts, (Government, WHO & PVT) and respond to all accounts with the consensus of the Supervisor.
Self-Generating reports from IDIMS, EOC dashboard and timely follow-up with concerned towns Data Entry Persons.
Conduct Training wherever required/Need-base to District & UC-level staff.

Oversaw development and utilization of result-based monitoring and evaluation strategies in accordance with project planning, monitoring, and evaluation.
Key Accomplishments:
·          Formulated project mission to gather, synthesized and shared work schedules through monitoring, evaluation and reporting; examined capacity gaps and provided ongoing capacity development support to counterparts.
·          Collaborated with department heads and local partners to develop weekly, quarterly, annual, and final reports including special reports; oversaw programs manager by maximizing effect and document project impact.
·          Introduced new strategies and improved existing research and evaluation tools. Examined quantitative and qualitative data; coordinated with staff and external funders or clients to respond appropriately to evaluation needs.
·          Manged monitoring and evaluation activities, including devising and implementing strategies to ensure data collection and analysis; enabled Internews staff, partners, and donors to learn from programs across Pakistan.

Conducted training for Presiding Officer (PO) and Assistant Presiding Officer (APO) and Four to Five half-day sessions for Polling Officer in his assigned District.
Key Accomplishments:
·          Documented training as specified by CTC-ECI and submit relevant information and relevant reports to CTC-ECI. Collected, assembled, and prioritized the information regarding project progress on weekly basis.
·          Assured updating of data for inclusion in reports and oversaw implementation of monitoring plans for sub-grantees on designated projects. Collaborated with project manager in developing the workflow process for the projects.
·          Checked determination of the service standards, formulated voting operations staff, and oversaw consideration of any temporary administrative assistance required in the planning and organization of voting operations.
·          Controlled progress of the projects and modified the project schedule as required. Reviewed project proposals and deliverables; liaised and coordinated with the other functional departments and performed periodic reporting.

Streamlined the flow of essential information among the stakeholders by developing project monitoring measures, and negotiated with third parties. 
Key Accomplishments:
·          Arranged meetings of social mobilization by assuring community support. Developed periodic work plans and coordinated with the consultants and optimized profiling making information on community groups.
·          Performed project needs assessment and evaluation, reviewed the project progress, and liaised with authoritative bodies. Prepared and analyzed project proposals and submitted to the donor organizations.
·          Identified and communicated program issues and assessed project implementation; engaged community support with guidance from the Provincial Coordinator and Sr. Program Officer to address the issues.
·          Collected SAAD including Sex, age disaggregated data of affected communities, shared project data with details with communities, and the beneficiary’s selection criteria to avoid misunderstanding of relief services.

Developed M&E Annual planning through Yearly Planning Operation-YPO with support of different sectors and district targets on and tracked the coverage of households and population at the village, Union Council, Tehsil and District level
Key Accomplishments:
·          Supervised and guided teams in the baseline survey, poverty scorecard survey, and situation analysis format. Collected initial data and communicate with higher management and composed reports and case studies for donors.
·          Assured documentation of the success stories, challenges, issues, and lessons learned and oversaw proper implementation and formulation of the relevant work plan of professional staff working at district levels.
·          Coordinated with staff in conducting training both at community and staff level and collaborated delegations and presented progress; collected sample data as per quality control indicators and managed field visits.
·          Conducted the training sessions especially steps, way of communication, methodology, and time management, and analyzed Weekly field plans for visiting & monitor the program & project indicators and fed back to Management.
·          Prepared the daily, weekly, and monthly reports and assisted the Manager for Annual Planning, Executive Committee meeting, Board of Director working paper; formulated project mission to gather, and shared work schedules.