Implementation & maintenance of admin control procedure; • Following proper documentation and safety procedures at Office Premises • Request for payment for the houses, offices 1 month before end of contract • Request for Payment of Travelling Document • Request for Payment of Guest Houses Document • Request for Payment of outgoing Courier via TCS & M&P • Stamping the vouchers with stamp and ensure all the documents are complete and ready for the audit; • Acquisition of hotel accommodation and other necessary arrangements for programme staff to carry out their work in Thatta. • Make arrangements for meetings, trainings and workshops as requested • Receive visitors to the office in a polite and helpful way • Send and receive mail via postal, courier or personal delivery of items when required • Maintain a register for incoming/outgoing mail and distribution • Scan documents as requested • Prepare internal and external correspondence as requested • Monitor staff’s daily attendance records and report anomalies to the PM at month end • Follow up with relevant staff for any missing vouchers, ensure all the financial documents are filed properly; • Processing purchase requisitions and purchase vouchers through finance and procurement; • Provide finance & admin related assistance to staff & management & ensure the financial, admin & HR records are maintained in compliance with accepted policies & procedures; • Preparation & submission of weekly & monthly financial reports; • Maintain petty cash & spend as per limit; • Liaison with banks & handling all banking matters; • Preparation of bank reconciliation on monthly basis; • Assist in office functions and administrative support;
A

• Implementation & maintenance of admin control procedure;
• Maintaining Daily Expense Log (DEL);
• Maintaining inventory of all supplies and making note of damaged goods
• Coordinating with transporters and suppliers for the dispatch and procurement of goods.
• Supervising the maintenance of Store tools and machinery.
• Following proper documentation and safety procedures at Office Premises

• Request for payment for the houses, offices 1 month before end of contract
• Request for Payment of Travelling Document
• Request for Payment of Guest Houses Document
• Request for Payment of outgoing Courier via TCS & M&P
• Stamping the vouchers with stamp and ensure all the documents are complete and ready for the audit;
• Acquisition of hotel accommodation and other necessary arrangements for programme staff to carry out their work in Thatta.
• Make arrangements for meetings, trainings and workshops as requested
• Receive visitors to the office in a polite and helpful way
• Send and receive mail via postal, courier or personal delivery of items when required
• Maintain a register for incoming/outgoing mail and distribution
• Scan documents as requested
• Prepare internal and external correspondence as requested
• Monitor staff’s daily attendance records and report anomalies to the PM at month end
• Follow up with relevant staff for any missing vouchers, ensure all the financial documents are filed properly;
• Processing purchase requisitions and purchase vouchers through finance and procurement;
• Provide finance & admin related assistance to staff & management & ensure the financial, admin & HR records are maintained in compliance with accepted policies & procedures;
• Preparation & submission of weekly & monthly financial reports;
• Maintain petty cash & spend as per limit;
• Liaison with banks & handling all banking matters;
• Preparation of bank reconciliation on monthly basis;
• Assist in office functions and administrative support;

• Implementation & maintenance of admin & accounting control procedure;
• Maintaining Daily Expense Log (DEL);
• Maintaining inventory of all supplies and making note of damaged goods
• Coordinating with transporters and suppliers for the dispatch and procurement of goods.
• Supervising the maintenance of warehouse tools and machinery.
• Following proper documentation and safety procedures of all warehouse functions
• Request for payment for the houses, offices 1 month before end of contract
• Request for Payment of Travelling Document
• Request for Payment of Guest Houses Document
• Request for Payment of outgoing Courier via TCS
• Stamping the vouchers with stamp and ensure all the documents are complete and ready for the audit;
• Acquisition of hotel accommodation and other necessary arrangements for programme staff to carry out their work in Thatta.
• Make arrangements for meetings, trainings and workshops as requested
• Receive visitors to the office in a polite and helpful way
• Send and receive mail via postal, courier or personal delivery of items when required
• Maintain a register for incoming/outgoing mail and distribution
• Scan documents as requested
• Prepare internal and external correspondence as requested
• Monitor staff’s daily attendance records and report anomalies to the PM at month end
• Follow up with relevant staff for any missing vouchers, ensure all the financial documents are filed properly;
• Processing purchase requisitions and purchase vouchers through finance and procurement;
• Provide finance & admin related assistance to staff & management & ensure the financial, admin & HR records are maintained in compliance with accepted policies & procedures;
• Preparation & submission of weekly & monthly financial reports;
• Maintain petty cash & spend as per limit;
• Liaison with banks & handling all banking matters;
• Preparation of bank reconciliation on monthly basis;

• Monitor the implementation & maintenance of accounting & Admin control procedure;
• Processing purchase requisitions and purchase vouchers through finance and procurement;
• Provide finance & admin related assistance to staff & management & ensure the financial, admin & HR records are maintained in compliance with accepted policies & procedures;
• Preparation & submission of weekly & monthly financial reports;
• Maintain petty cash & spend as per limit;
• Liaison with banks & handling all banking matters;
• Preparation of bank reconciliation on monthly basis;
• Managing daily accounting and finance functions including the timely recording of transactions, preparing/processing/recording vouchers on daily basis;
• Responsible for office security, maintenance & service agreements;
• Maintain stock register, get stocks insured and make arrangement for their safety and security;
• Process Payroll and manage Fleet & Logistics;
• Arranging the official meetings and organizing domestic travel for participants;

•Implementation & maintenance of admin & accounting control procedure;
•Maintaining Daily Expense Log (DEL);
•Stamping the vouchers with stamp and ensure all the documents are complete and ready for the audit;
•Follow up with relevant staff for any missing vouchers, ensure all the financial documents are filed properly;
•Processing purchase requisitions and purchase vouchers through finance and procurement;
•Provide finance & admin related assistance to staff & management & ensure the financial, admin & HR records are maintained in compliance with accepted policies & procedures;
•Preparation & submission of weekly & monthly financial reports;
•Maintain petty cash & spend as per limit;
•Liaison with banks & handling all banking matters;
•Preparation of bank reconciliation on monthly basis;
•Assist in office functions and administrative support;

• Coordinate with H.O & field offices for monthly financial reports;
• Maintain the compliance of payment and standard of documentation as per the requirement of organization;
• Follow up with relevant staff for any missing vouchers, ensure all the financial documents are filed properly;
• Maintain files of lease agreement & rental contracts of offices, warehouse & petrol filling stations;
• Compiling the vendors list with all required details for the accounts payable in coordination with procurement & HR departments;
• Perform any other task assigned by the Finance Manager;

• Monthly & weekly preparation of financial reports;
• Maintain stock register, get stocks insured and make arrangement for their safety and security;
• Facilitate the internal and external audits;
• Stamping the vouchers with stamp and ensure all the documents are complete and ready for the audit;
• Ensure all the financial documents are filed properly and no loose vouchers left lying around the office;
• Responsible for office security, office maintenance and service agreement

• Collect and analyze data to detect deficient controls duplicated effort extravagance fraud or non-compliance with laws regulations management policies;
• Report to management about asset utilization and audit results & recommend changes in operations financial activities;
• Prepare detailed reports on audit findings;

• Inspect account books and accounting systems for efficiency effectiveness use of accepted accounting procedures to record transactions

• Record all financial transactions;
• Maintaining daily petty cash;
• Prepare vouchers and made payments;
• Weekly/Monthly reconciliation of cash & bank;
• File keeping of all financial matters;
• Dealing with incoming emails, faxes, and phone calls;
• Providing administrative support and dealing any other task assigned;