Within The primary role of the Admin, Logistic, Operations, responsible for managing facilities, Air transport, hotel bookings, Fleet Management, Inventory Control, Manage Procurement and supplies, Petty Cash, Payments processing, and Security with over 17 years’ experience including the report writing, and  budgeting as well. Can perform in the emergency response ability to multitask, and perform well in a challenging environment. Seeking for a challenging position with an equal opportunity employer, where I could enhance my professional skills and competence for the benefit of organization and where I could contribute positively towards achieving the goals of the organization.”

·         To take care of reimbursement claims of personnel by properly checking Travelling, Conveyance, Per Diems, etc., to ensure control and timely payment of the same after approval of the competent authority.
·         Ensure all vendor’s timely payments against the PRF, W.O., P.O., and any other document, the same after approval of the competent authority.
·         Air travel arrangements for staff, officials, guests, delegation, and training and events, properly recordkeeping for cancelations, and preparing payment documents.
·         Making travel arrangements and tracking internal requests. Transportations, accommodations, hotel reservations, and other travel services.
·         Event Management, booking for hotels, venue, room reservations, airport pick and drop, and stationery arrangements.
·         Ensure processing of timely payment for all event-organized vendors for running smooth operations to maintain the company and stakeholders’ beneficial relationship.
·         Capacity to absorb information and undertake new tasks quickly, to be flexible, to respond effectively to challenges, and to work as a member of a multicultural work team.
·         Oversees the day-to-day operations of the department. Participates in the development and implementation of work methods and procedures.


Perform other secretarial duties as assigned/needed.

Carrying out or supervising all maintenance logistics activities in the base (vehicles, fuel consumption, and local infrastructure) according to MSF standards and protocols in order to have the material, infrastructure and vehicles in optimal running conditions.

• Planning vehicles movements, tracking individual trips, and ensuring implementation of security measures

• Tracking consumption of supplies, fuel, lubricants, used in different facilities (office, house, store, etc.).

• Checking the maintenance of the various open spaces (gardens, courtyards...) and ensuring that domestic waste is correctly discarded

• Checking and ensuring the maintenance of MSF premises and facilities, as well as the general water supply, electrical, walls, ceilings ect. and security conditions. In this sense, making inspection visits to assess the rehabilitation needs of facilities.

• Performing maintenance of logistics equipment for cold chain, energy and IT, in particular:

• Inventories and the reallocation of equipment.

• Checking the quality of the work carried out on generators and electrical installations.

• Preparing orders for his sector activity, do the follow-up, and checking their proper reception and state.

• Carrying out local purchases and ensuring that the line manager is aware of any problems linked to the quality or availability of the items to be purchased.

• Participating in training at the request of the line manager

To ensure the smooth logistical running of the base under the supervision of the Sr Logistics Manager.
·    To ensure the facilities are up to Action Against Hunger standards, Office, Guest House, Parking Lot.
·    To ensure that all the electricity work in properly with support of back-up generator.
·    To identify the supplier for the proper base running that’s includes, Plumber, electrician and carpenter and other related to the office maintenance.
·     To ensure all obligations of property contract and security are met.
Supply Chain Management ( Direct and Logistics Petty cash Management)
Tasks & responsibilities
·    Review and confirm all procurement requests before processing;
·    Coordinate with Project and program managers during request preparation;
·    Ensure that PR includes all required specifications and supporting documents;
·    Ensure that all documentation required as per contract is provided by both parties;
·    Organize any joint visit between ACTION AGAINST HUNGER and contractor to the delivery sites with Consultation with logistics Manager.
·    Collect and review all delivery documentation; Prepare payment transaction according to delivery and contract payment terms.
·    Facilitate the purchase and delivery of all necessary supplies to the base, including regular travel to various Markets for procurement of supplies.
·    Assist in day to day logistics task as assigned by Sr Logistics Manager.
Submit a monthly updated Fleet Plan, Equipment List to the Sr Logistics Manager.
·    Fill the price list when purchasing and preparation of quotations. (as and when required)
·    Consolidate and Submit a monthly Equipment list, Fuel Consumption report for vehicle and Generators and contract follow up to the Sr. Logistics Manager.

collaboration with the Senior Logistics manager ensure the organization, implementation, of Kit Log procedure of procurement.that all procurement carried out by following Kit Log procedure/ Supply Plan.

Operations staff (Front desk/ Logistics):
• Arranges appointments, receives visitors, places and screens telephone calls, answers queries with discretion, responds to routine requests for information and assists in making travel arrangements.
• Coordinate with Operations staff for routine matters.
• Maintains office records and reference files (Master Data) on various subjects. Carries out data entry and retrieves information, with specific reference to work plans etc.
• Update outgoing and incoming mails are proper recorded and distributed.
• Ensure front desk area and lobby are maintained.
• Duties assigned to drivers ensure Vehicles are in good condition regarding repair and maintenance of vehicle.
• Ensure adequate supply of stationery and equipment Checking and Inventory.
• Ensure that staff air and field travel bookings are done as per requirement.
• Make sure that operation staff is following and implementing ISO operations systems.
HR Management:
• Maintain HR Files with necessary documents.
• Monitor daily attendance and keep record.
• Provide assistance in Time Sheet tracking and processing.
• Provide assistance in processing of leave applications.
• Provide assistance in processing health claims and follow ups.
• Update leaves balance.
• Weekly maintain trackers i.e. leave tracker, health tracker, enrolment of staff in EOBI, Health Facilitate Insurance Claims & Accidental insurances.
• Assist HR Officer/Manager in conducting interview.
• Provide assistance in maintain personnel files and ensure that status is updated monthly.
Office & Staff House Maintenance:
• Supervision and checking the cleanliness of Office & Staff Houses maintain proper discipline of house keeper.
• Maintain a clean and attractive office including floors, windows, walls, desks and files.
• Control over all keys of office and staff houses.
• Ensure property, facilities and equipment remain in good repair and maintenance of Office & Staff Houses Make recommend

Jan 2015 to Date Search for Common Ground Operations Officer

• Provide leadership in specific technical areas of competencies, i.e. surface transport, commodity management, warehousing, etc. keeping the supervisor informed at all times;
• Resolve problems or complaints from customers both internal and external as related to travel and events
• Ensure all SFCG procedures, processes, policies and guidelines pertaining to logistics operations and commodity handling are adhered to at all times.
• Maintain a level of emergency preparedness to enable SFCG to respond quickly to small and medium scale emergencies;
• Assist in the preparation of reports pertaining to logistics operations as required.
• Assist in the preparation of Logistics Capacity Assessment;
• Supervise staff and ensure staff members have the right capacity and knowledge to carry out their functions.
• Identify training needs and keep supervisor informed.
• Release of Purchase Orders (POs), sale orders (disposal of damaged commodities), acceptances of Services (SES), Good received notes (GRN) in SAP, ITS invoices approval in the absence of supervisor.
• Assist in maintenance of systematic filing and archiving systems for easy retrieval of documents and information.
• Gather and maintain market intelligence through research and networking to ensure the SFCG logistics operations are not negatively impacted;
• Put in place mitigations measures for identifies or perceived risks that affect logistics operations;
• Monitoring of the Provincial office pipeline to ensure continuity of programmes;
• Attend fortnightly provincial office pipeline meeting and provide updates on status of commodities receipts, dispatches and shortfalls;
• Responsible to coordinate with travel agency for local and international airline ticket booking.
• Responsible to coordinate for local and international hotel reservation
• Prepares yearly calendar and checklist requirements for events for distributio