Work under the guidance of the Program/Project Director/CEO in implementing all aspects of procurement under the project.Develop procurement plan for goods, works, and services under the Program/project, and update the Plan as and when needed (Monthly/Quarterly).Assist seniors/SMT to prepare invitation for bids/ prequalification, request for expressions of interest, bidding/ prequalification documents, request for proposals, evaluation reports, contracts, and other documents concerning procurement of goods, works, consultants services.Provide operational advice on concepts, policies, and procedures for international and local procurement matters.Must know and abide by the rules and regulation of Govt of Pakistan regarding NPOs/NGOsClosely monitor procurement activities in reference to the Procurement Plan timeline and the procurement approval process of the organization and bring any slippage of activities immediately to the attention of the SMT/senior/CEO.Prepare quarterly report on procurement status and procurement risk mitigation framework and arrange submission of the same to the Donner for review.Assist in reviewing various project implementation and capacity development reports.Assist in preparing TORs and associated documents for other consultants, as appropriate. Conduct diagnostic analyses on delays, inefficiency, etc. in the system, and provide recommendations to improve the same, if required.Any other task assigned by the project management Reporting Arrangements.Provide a strategic, efficient and flexible procurement service, which will deliver optimum value for money, cost savings and best quality of service.Ensure all policies and procedures are followed according to Procurement Manual.Ensure that all procurement activities are followed such as the tender process, grant requirements, supplier relationships and contract management for goods and services.Develop good relations with suppliers require expert negotiation skills,

Facilitate local and off-shore procurements in compliance with procurement policy and guidelines.Analyze Proposals/Bids against specifications and RFP/RFQs by technical evaluation, cost analysis and other terms and conditions with the support of Procurement Committee.Prepare and issue Purchase Orders/contracts for acquisition of goods and services after negotiation of contractual terms and conditions with the contractors.Conduct regular follow-up with vendors and contractors for timely delivery and installation of procured goods in accordance with the contract terms and conditions.Prepare payments and submit to finance department for payment to suppliers/contractors.Maintain a list of potential suppliers and services for future reference.Maintain records and documents of all procurements.Maintain and update procurement tracker regularly.Meet deadlines ensuring quality procurement compliance.Participate in grant kick off meetings and prepare procurement plan in the light of detailed implementation plan.

Manage Administration, reception housing, Housekeeping and security.                  Develop Duty rosters of reception, Housekeeping, and Security and manage their leaves.
Makes recommendations to improve service at the reception end and ensure more efficient operation and visit campus facility on daily basis and maintain visitation data.
Ensure all documentation with respect to admissions, discharges (including discharge summaries prepared by medical officers/residents) and services provided to patients are accurately maintained.
Coordinates work activities among all clinical / non-clinical departments and support the management of administration for implementation of policies.
Coordinate with Maintenance, Housekeeping and Security regarding queries and complaints at the reception and housing, housekeeping security end.
Arrange for ambulances to transport patients (if required); Coordinate with the Front Office accordingly.
Responsible for all kinds of in/out campus accommodation facility management. Attend and participate in departmental meetings; discuss issues and concerns with Supervisor / Management.
Develops administrative staff (reception, Housekeeping, Housing, Security) by providing information, educational opportunities, and coaching.
Resolves administrative problems by analyzing information; identifying and communicating solutions.
Coordination with other support services for patient care.
Ensure & assist in all hospital matters related to compliance with regulatory requirements are fulfilled
Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management.
Accomplishes department and organization mission by completing related results as needed. Provides general support as the need arises, including the planning of program retreats, holiday events, etc. Coordinate to maintain inter-departmental relationships in order to encourage teamwork and achieve targets.  
Manage Manager Administration duties during his absence.        

Facilitate local and off-shore procurements in compliance with procurement policy and guidelines.
Analyse Proposals/Bids against specifications and RFP/RFQs by technical evaluation, cost analysis and other terms and conditions with the support of Procurement Committee.
Prepare and issue Purchase Orders/contracts for acquisition of goods and services after negotiation of contractual terms and conditions with the contractors.
Conduct regular follow-up with vendors and contractors for timely delivery and installation of procured goods in accordance with the contract terms and conditions.
Prepare payments and submit to finance department for payment to suppliers/contractors.
Maintain a list of potential suppliers and services for future reference.
Maintain records and documents of all procurements.
Make sure that copy of PO and approved samples are derived to warehouse staff prior to delivery.
Coordinate with warehouse staff for timely submission of GRNs against received consignments.
Maintain and update procurement tracker regularly.
Meet deadlines ensuring quality procurement compliance.
Participate in grant kick off meetings and prepare procurement plan in the light of detailed implementation plan

 Ensure that all procurements are in compliance with the policy and procedures of SC.
Assist in Collection of quotations and bills/invoices from vendors
Carry out assigned procurement jobs and maintain required documents
Assist in Performance of regular market pricing survey for routine supplies
Send out quotation requests and tender documents, prepare bid-analysis and purchase orders
Prepare daily and monthly procurement reports and submit to logistics coordinator.
Ensure appropriate maintenance of office machinery i.e, photocopiers, fax machines, telephone switchboard, air conditioners, refrigerators and generators through keeping record of warranties/guarantee and after sale services
Arrange procurement committee meetings for approval/selection of suppliers/service providers
Prepare official contracts and correspondence with suppliers/contractors

Prepare monthly drug and supplies distribution plans and execute distribution to SC assigned health facilities in the district.
Warehouse administration and effective management of medicines and program supplies in the district
Regular documentation and reporting of nutrition supplies chain management activities
Assist in preparation of IPR and project documents
Ensure availability of necessary space and logistics arrangements for receiving bulk supply in the district; conduct physical and quality verification and prepare GRN
Assist supervisor in supply chain management and ensure that medicines and supplies are available at health facilities throughout the program duration
Support program dispensers in preparation of monthly drug and supplies dispending and consumption records covering all program activities.
Compile and report to supervisor monthly consumption figures, generate quality reports on drug management, realistic projections and stock reports
Ensure recommended drug management SOPs are displayed at all facilities and followed by dispensers and technicians.
Ensure quality of all aspects of drug management, including procurement, storage (at warehouse and facility level) and distribution to support nutrition sites.
Assist supervisor in generating consumption-based quarterly procurement requests and support logistics and field teams to ensure unrestricted supply to all SC supported health facilities.
Conduct field visits to support health facilities for quality assurance and monitoring effective drug management.

Acknowledge reception of goods in good order and condition.
Inspect the quality and check for damage.
Count and record the quantity, Cross-check quantities in accordance with delivery form.
Proper installation of commodities in shelves or pallets.
Organization of the items in category
Keep the store clean and monitor the temperature ensuring air conditioning is maintained and fridge maintains correct temperature for cold storage drugs.
Daily management of the staff working in the store for cleaning or stocking
8. Daily monitoring of stock levels
Daily monitoring for expiry dates and quality problems
Daily update of movements of goods in/out of the store
Enter all data into stock and bin cards
Preparation of monthly consumption report
Preparation of CRR & CSR
Conduct of cyclic counts and inventories in accordance to project schedule
Planning of the needs and requisition of re-supplies.

Responsible for the management of supply chain related to nutrition program in line with the drugs management policy.
Ensure that correct and complete accounting, reporting and internal control mechanisms are in place and that all relevant records are properly maintained.
Ensure that staff deployed to deal with the supplies is accountable for any sort of discrepancies.
Make sure that required temperature is maintained and generators are ready to use in case of electricity breakdowns.
Assess availability of space and prepare stacking/storage plans prior to consignments.
Ensure that inspections are carried out prior to receive any consignment using GRN.
Identify short expiries and disseminate this to relevant program lead and logistics coordinator for necessary action. Ensure that minimum and maximum level of stocks is maintained with the close coordination of sector head. Forward request for supplies to nutrition coordinator on the basis of monthly consumptions reports.
Monitor quantity and expiry dates of medicines stored both at warehouse and consumption points.
Generate field visit reports and share with the line supervisor for necessary action.
Carry out regular physical warehouse checks to verify the accuracy of warehouse information against the physical balances.
Produce regular daily and monthly medicines / equipment reports.
Assist independent committee to verify medicines/equipment held available in balances.
Assist program focal point in preparing monthly medicines supplies / distribution plans.
Facilitate program point person in preparation of monthly medicines and supplies dispense /consumption reports.
Conduct field visits to support nutrition staff based at facilities for quality assurance and effective management of nutrition supplies.

Supervise the Drivers, including making sure there are cars available when required (Travel board, weekly planning/booking of transport requirements), completing log books (mileage, petrol purchases, and consumption).
Prepare daily duty schedule for drivers and allocation of vehicles.
Inspect and prepare vehicle fitness report and ensure cleanliness of all vehicles in consultation with concerned driver.
Ensure timely and proper repair and maintenance of all vehicles including proper documentations.
Ensure all log books are maintained properly in an updated manner and timely preparation of monthly vehicle reports.
Prepare and submit timesheets and overtime record of all the drivers.
Provide transport facility to staff as and when required.
Arrange for vehicle maintenance when required, and ensure cars are road worthy on a daily basis.
Identify suitable mechanic for vehicle maintenance.
Check Driver log books weekly, mileage, petrol purchases and consumption.