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Summary
Expression of Interest
Over the past eighteen years, I've honed my professional skills, particularly excelling in communication and work ethics. My experience includes efficiently handling client and vendor interactions, as well as adeptly planning and organizing workshops and conferences. Additionally, I possess strong database management and invoice processing abilities.
More recently, I've gained expertise in visa processing, including assessing applications, conducting verifications, and managing administrative tasks within immigration departments. Specifically, I've served as a Visa Case Officer at the Australian High Commission and as an Assistant Visa Officer at the Embassy of Switzerland. In a previous role with the International Migration Organization, I demonstrated dedication and focus as an Administrative Training Focal, effectively managing multiple tasks and projects.
In my capacity as a Senior Admin Coordinator, I've showcased proficiency in managing complex schedules, budgeting, and coordinating travel arrangements. I consistently exceed basic administrative duties by taking on multiple projects simultaneously.
Throughout my career, I've achieved notable milestones, such as successfully planning and executing a major office move, organizing corporate meetings and events for large groups, and receiving a promotion to Senior Admin Coordinator within eight months of employment. I've also earned recognition for my attention to detail, exemplary administration skills, and collaborative approach, receiving a merit raise in acknowledgment of these qualities.
Thank you and regards,
Subrina Hoskyn
923005582582
Experience
Visa Processing Officer – September 2023– February 2024
Assistant Visa Officer
· Processing visa applications and residence/work permits.
· Scrutinizing applications, documentation, relevant information.
· Responsible for processing applications from Government high Offcials/ delegations of
ministry of foreign affairs (MOFA).
· Contact with relevant Swiss and Pakistani authorities.
· Interviewing applicants (students, family reunification)
· Assisting in various visa and consular related inquiries from public authorities.
· Respond to email enquiries.
· Maintain accurate files, electronic and other records
· Responsible for consular cases in absence of the Consular Officer.
· Interviewing applicants process emergency travel documents, discuss eligibility with
applicants, arrange appointments and process visa fee.
· Assist in various visa- and consular related inquiries from public authorities.
· Providing translation/ interpretation of community languages as required.
· Assistant in visa matters, receipt/verification/processing and registration of applications.
Administrative Training Focal - PSAIT
Liaise with counterpart organizations and training beneficiaries.
Coordinating with UN/INGO/NGO. Prepare quarterly reports on the implementation and planned new activities of IOM-PSAIT programme and facilitate dissemination externally and internally.
Arrangements and preparation for all PSAIT courses and ensure smooth running of the trainings.
Provide Logistics support to the PSAIT and specialized safety/security training in coordination with PESSU. In coordination with PESSU, administer requests for logistical items, finance issues and the supporting documentation required under IOM guidelines and procedures to IOM finance and logistics including follow up tasks.
Publish PSAIT updates & training information on regular basis to all the recipients /client list. Approach & contact INGO’s & NGO’s and send PSAIT introductory package to the clients.
Prepare quarterly reports participant’s statics.
Updating and maintaining different PSAIT database. Create and manage project measurement tools including, but not limited to, spreadsheets, presentations, project progress tracking and narrative reporting.
Assist in the preparation of training activities / seminars, coordinating staff participation, to ensure security trainings is carried out in the most efficient and professional manner.
Act as focal of project Admin and Finance Focal.
Administer finance issues and the supporting documentation required under IOM guidelines and procedures to IOM finance and logistics including follow up tasks.
Preparing invoices, payment instruction, joining instruction and course details to the focal person of agencies/clients.
Collection of payments (training fee) from clients and liaison with IOM Finance for submit clients payments. Prepare voucher and settlement the settlement of training cash.
Track the payments records and follow-up with clients for pending payment.
Update payment records. Reconciliation with Finance on pending payments on monthly basis.
Drafting contracts of the training supporters and follow up on payments and all financial issues with both the third party and IOM side. Follow up to ensure appropriate processing of payments is taking place on time and according to IOM rules and regulations.
