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Summary
Having qualified Master of Commerce, CIMA Advance Diploma in Management Accounting and a certification in Public Accountancy backed by 21 years of professional experience in Financial Management and Operations, brief description of my qualifications are as under
1. Recently was associated with Plan International Inc., Pakistan as Consultant/Country Accounts Manager as part of Core Team. I joined PI Inc., as Grants Coordinator in August 2010 and was responsible for overseeing the financial aspects of all Grant Funded Projects which include grants from donor agencies like USAID/OFDA, EC, UN Agencies (UNICEF, UNOCHA, WFP, FAO, etc) AusAID, SIDA, DFID (DFTAD), IrishAid, ADB, GAVI, and most of our National Offices.
2. During my previous assignment, I served at renowned organizations including National Commission for Human Development (NCHD) Government of Pakistan as Finance and Admin Manager. I also severed Mona Reclamation Experimental Project (MREP - WAPDA) as Budget and Accounts Officer BS 17
3. My practical working experience during past years covered areas such as Compilation of Accounts, Financial Analysis Control, Budgeting, Administration, Grant Management, HR Management, and dealing with external/donor Audit requirements etc.
4. Experience of improving / maintaining financial, accounting internal control procedures and effectively monitored compliance to the established procedures.
5. Proven track record as focused result oriented individual, team player with experience of working in multi-cultural environment, good analytical, managerial and interpersonal skills.
Projects
Experience
Consultant (Finance)
I worked with Plan International Inc. as Consultant intermittently from Dec 2018 onward to help PI Inc achieve the following:
Clear all outstanding items related to advance and payable in relation to PII closeout its Pakistan Branch
Reconcile all bank accounts, clear outstanding entries, post closing adjustments and ensure NIL bank balance at target date
Retire all Fixed Assets and post relevant adjustments
Ensure all closing of book of accounts on target date
Preparation of financial reports both internal and for grants related adjustments
Follow up with FBR and Tax consultant to ensure all requirements of ITO are met and finalize response to the notices from FBR in consultation with Tax Consultant
All payments are processed by target date including payment of Final Settlements of staff
Accounts Manager
¬Funds Disbursement
• Review of Payments to Suppliers, Contractors, Consultants, Service Providers and Partners Organization at CO Level.
• Review of SAP documents for Payments, Adjustments, and Income posting
• Review of bank transfer letters, cheques and S2B invoices
• Maintaining minimum balance in Plan bank account
• Finalizing the fortnightly fund forcaste
Project Planning
• Update PUs and concerned Department about any changes of approved/modified budget
• Review of POs, PO Modifications and PULTP
• Prepare Project outline document for the CO finance and CMT related activities and regular monitoring of the same
Financial Management and Budgets
• Share Budget instruction with PUs and department heads at CO level
• Provide guidance to Finance, Admin, P&C and Program teams on preparing annual and quarterly budget and review the same
• Review and ensure compilation of annual and quarterly budget as per budget instructions
• Consolidate country annual budget and Budget revision on Quarterly basis
• Review and consolidate Plan Pakistan budget planning in coordination with Country Finance Manager and relevant staff
Audit
• As focal person for Plan Pakistan Statutory Audit
• Coordinate and share auditor’s requirement with appropriate staff and assign responsibilities
• Providing appropriate record to auditors as per requirement.
• Assist CFM in audit wrap-up and provide necessary information for explanation
Training and Capacity Building of Staff
• Facilitator for Finance and Admin Network Meeting
• Set performance standards of Accounts Coordinator and review annual and midterm performance
• Provide coaching/feedback for improved performance, identify training needs and initiate training/development of staff in cooperation HRD
Monthly Closing
• Supervise monthly closing of accounts
• Share Export file with IH and Staff and upload FRAC file on BPC
• Extraction of GL data and it circulation with PU/Program Teams
• Updating monthly f
Grants Coordinator
• Finalization of Grants Financial Reports of all grant funded projects of Plan Pakistan ( with a portfolio of more than US $ 50 Million) with reference to donors reporting requirements:
o As per submission deadline
o Minimum queries from donors/National Offices
o Accuracy with GL and GTS
• Ensured that grant related financial information are reported timely and accurately for:
o Year-end reports
o Annual budget process
o Quarterly FFMR
• Provide support to Grants Manager for financial review of all Grant Agreement Documents (GAD) at all stages on regular basis
• Review of Project Outline documents for all grant funded project and processed in order to ensure their accuracy with reference to grant project budget and account lines attachment in the system (GL) from all locations
• Monitoring of account line attachment status regularly and rectified immediately as and when any mismatch identified between GL and PPM.
• Closing of GADs on the system once the project is completed after reports (including audit report if applicable) are accepted by the donor, income received, report is reconciled with GTS and unspent is transferred out (if any).
• Preparation of Monthly Grants Table to ensure that it is:
o Submitted before or on 15th of following month
o Reconciled with GL and
o Minimal or no queries from Regional Office
• Preparation of separate POs for Grant funded projects to capture CO support costs:
o Admin support cost tracking sheet is updated on quarterly basis at CO.
o Provide transfer entries for admin support cost to CO Accounts by the deadline.
• Timely CAT process in order to ensure:
o Indicative Gant Funding is updated quarterly (and need based) to reflect actual on ground expenditure trends for GADs.
o The revised IGF is forwarded to all locations accurately and ensure returned as per deadline.
o Final IGF is submitted to CO Accounts by deadline and is reconciled.
• Act as focal person for all grant related audits as and
