Summary

Accomplishments include Travel Manager and Contact Manager.
Tasks and responsibilities
Travel Manager (Islamabad NPP/Intl, WB consultants/Chilgoza Project staff in Zhob, DI Khan, Chitral, and Chilas/Gilgit).
Road travel
Air travel (FAO Pakistan/IFAD/WB Consultants)
Hotel Booking (International Staff/NSTs(Govt. other stakeholders)
SC process (International Staff)
TA submission
DSA process and reimbursement of outstanding DSA.
TEC process
Act as focal person for reviewing the travel request and raising TA in a timely manner.
Act as the main liaison between the local office and HQ for international travel arrangements.
Coordinate with travel agents for getting the quotation on a competitive process to get tickets.
Timely manage cancelation of air flights and issuance of tickets.
Timely process the travel invoice and reconcile monthly ticket invoices and follow up with the travel agent.
Invoices submitted to Finance and follow for payment transfer intimation to the vendor.
Review the outstanding advances and remind staff members of the timely closing of TA/TEC.
Be responsible for submitting travel claims and properly verified documentation, in order to minimize the risk of errors and prevent the submission of incorrect or fraudulent requests.
Coordinate with CSM service for TA/TEC-related issues and system errors.
Arrange rental vehicle through PO/non-PO with LTA holder vendors
Request reservations for international staff and FAO stakeholders (Govt. others).
Timely process of hotel invoices for payment.
Process UNDSS clearance for international staff.
Swiftly responds to the incoming request and communicate with staff members if there is any query.
Contact Manager with (Rental LTAs vendors and solicitation-based vendors) for FAO Pakistan and IFAD.
Manage LTAs with rental requirements.
Manage with all Provinces (Baluchistan/GB/KPK/Punjab/Sindh) receiving and reviewing staff rental PR(Purchase Requisition ) from all provinces and further request Operation Unit to process the PR into the system.
Coordinate with PU (Procurement Unit) for PO updates.
Coordinate with the provinces requester for updated travel plans to further share with the vendors after issuance of the PO.
Coordinate with the vendor for the provision of the vehicle according to the PO.
Monitor usage of the rental according to PO committed days/KMs.
Manage all rental issues that happened in the field, coordinate with the vendor, and resolve them timely.
Consult with IPO and AFAOR (admin) for decision base issues related to the rental.
Coordinate with the vendor to timely share rental invoices to clear the payment.
Coordinate with provinces staff for verification of the rental invoices for further payment.
Process the invoices with properly verified documentation, in order to minimize the risk of errors and prevent the submission of incorrect or fraudulent requests.
Process over usage of the PO with provinces and reprocess the PR/PO updating.
Invoices submitted to Finance and follow for payment transfer intimation to the vendor.
Manage closures of PO with coordination of requester, vendor, Finance Unit, and PU.
Manager direct rental with special approval as unmatched.

Event Manager (Workshop/Training/Meeting/ (FAO/IFAD))

Manage workshops/training/meetings for FAO and IFAD under threshold limit and on special urgent requests.

Act as focal person for reviewing the workshop/training/meetings request and facilitate in a timely manner.