·         Checking payment vouchers and resolving discrepancies
·         Monitoring the timely disbursement of payments.
·         Filing of Withholding Tax Deducted to FBR
·         Preparing Journal Vouchers related to payments.
·         Monitoring and ageing of Payables.
·         Preparing bank reconciliations statements of the project.
·         Payroll checking and preparing reconciliations.
·         Reconciliation of Grants of projects.
·         Coordination for Audit of the project.
·         Preparation of Financial reports for Donor Agencies.
·         Coordination and meetings with head office and Donor Agencies
·         Extending support to program staff for preparing budgets and assisting Manager    Finance with preparation of budget.
·         Analysis of trial balance to ensure complete accounting of all transactions and budgetary controls.
·          Monthly & Quarterly Financial Reporting to donor

·  Preparation of tendering documents for procurement of goods and services
·   Filing documents of contract and procurement in reference files.
·  Responsible for all Procurement Procedure that is Issue SR/PR, RFQ, OP/Contract & make GRN, GDN and Bid Proceeding Report.
·   Providing efficient support, monitor and ensure proper implementation of contracts in accordance with Organization contractual & procurement procedures.
· Dealing with all questions arising in the area of procurement of goods & services from the Donor.
Ensures transparent bidding processes and effective competition in accordance with Organization Procurement policy

• Manages all correspondence within and outside the organization.
• Records all incoming and out-going letters and documents.
• Receives advice from the Project Officer and Project Manager on relevant issues and tend to information/inquiries sought.
• Conveys all the required instructions and policies of the organization to the staff and the views of the regional staff to the leading body.
• Monitors administrative aspects of the regional office/staff and evaluates discipline and punctuality of the staff to the assigned tasks.
• Ensure the maintenance of attendance register in office and also confirm staff attendance level in the field.
• Responsible manage logistical support related to activities( refreshment & Miscellaneous)
• Responsible to supervise the work, related to purchase of furniture, office equipment, computers, vehicles, air conditioner and miscellaneous.
• Responsible to negotiate services agreements with vendors.
• Looks after administrative affairs of the Office.
• Keep record of staff attendance and leave applications.
• As Finance Officer:
• Keep and maintain all the accounts records in soft as well as in hard form.
• Responsible to deal all the accounts of the organization and settles all matter of banks.
• Responsible to maintain ledger books for regional office and main office.
• Make sure verification of all the accounts record before auditory process.


• Responsible to submit the financial report to the finance manager for compilation, review and onwards submission to the donor.
• Make sure all the records / accounts / financial transactions are booked before the audit commencement.
• Ensure cordial relation with the line department and the audit department of the donor agency.
• Any other task assign by the Project Officer/ Project Manager.

Preparing Bank Payment and Received Vouchers& Updating Bank Book and Cash book
Preparing of Weekly and Month report and cash forecasting
Establish and maintain cash controls.
Establish, maintain and reconcile the general ledger.
Issue cheques for all accounts due.
Make sure verification of all the accounts record before auditory process.
Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets and verifying payments made to teachers & mentors
Processing of petty cash and Ensure petty cash is replenished on time to meet daily cash needs
Paid & Posted stamping of all the invoices and related documents before filing.
Ensure timely preparation of tax challan & deposit into bank.
prepare Weekly & monthly bank & account reconciliation.
Ensure all the financial documents are properly filed & tagged
Prepare Monthly Salaries and Pay Roll
Photocopies & scanning of all necessary documents/Instrument.
In Dealing All Banking Activities
Perform any other task assign by the line manager

From June 2015 to 31 March 2016
Organization Initiative for Development and Empowerment Axis (IDEA)
Project Name TDPs AND HOST Community Recovery and Rehabilitation District Bannu, Karak)
Donor UNDP
Position Finance Admin & Logistic Officer

Job Description

Implement financial policies and procedures
Establish and maintain cash controls
Establish, maintain and reconcile the general ledger
Monitor cash reserves and investments
Prepare and reconcile bank statements
Establish and maintain supplier accounts
Processes supplier invoices
Maintain the purchase order system
Ensure data is entered into the system
Issue cheques for all accounts due
Manages all correspondence within and outside the organization.
Records all incoming and out-going letters and documents.
Receives advice from the project Manager and Executive Director on relevant issues and tend to the information/inquiries sought.
Monitors administrative aspects of the regional office/staff and evaluates discipline and punctuality of the staff to the assigned tasks.
Ensure the maintenance of attendance register in office and also confirm staff attendance level in the field.
Responsible to supervise the work, related to purchase of furniture, office equipment, computers, vehicles/motorbikes/bicycles, air conditioner and miscellaneous.
Responsible to negotiate services agreements with vendors.
Responsible to submit the financial report to the finance manager for compilation, review and onwards submission to the donor.
Make sure all the records / accounts / financial transactions are booked before the audit commencement.
Ensure cordial relation with the line department and the audit department of the donor agency.
Any other task assign by the supervisor.
Looks after administrative affairs of the Office.
Responsible to submit the financial report to the finance manager for compilation, review and onwards submission to the donor.

From 1st Jan 2015 to May 2015
Donor ACTED (Agency Technical Corporation and Development)
Position Admin Finance Officer
Job Description
Manages all correspondence within and outside the organization.
Records all incoming and out-going letters and documents.
Receives advice from the project Manager and Executive Director on relevant issues and tend to the information/inquiries sought.
Conveys all the required instructions and policies of the organization to the staff and the views of the regional staff to the leading body.
Monitors administrative aspects of the regional office/staff and evaluates discipline and punctuality of the staff to the assigned tasks.
Ensure the maintenance of attendance register in office and also confirm staff attendance level in the field.
Responsible to supervise the work, related to purchase of furniture, office equipment, computers, vehicles/motorbikes/bicycles, air conditioner and miscellaneous.
Responsible to negotiate services agreements with vendors.
Looks after administrative affairs of the Office.

As Finance Officer

Keep and maintain all the accounts records in soft as well as in hard form.
Responsible to deal all the accounts of the organization and settles all matter of banks.
Responsible to maintain ledger books for regional office and main office.
Make sure verification of all the accounts record before auditory process.
Responsible to submit the financial report to the finance manager for compilation, review and onward submission to the donor.
Make sure all the records / accounts / financial transactions are booked before the audit commencement.
Ensure cordial relation with the line department and the audit department of the donor agency.
Any other task assign by the supervisor.

 Preparing Bank Payment and Received Vouchers& Updating Bank Book.
 Responsible for preparing checks and cash payment vouchers, as well as cash receipts vouchers, and advance adjustment vouchers.
 Support receipt management processes and reconciliation of relevant accounts
 Verification of all Documents for accuracy and completeness.
 Prepare challan for WHT Tax, of vendors and employees & e-filling of FBR
 Manage petty cash including cash withdrawals and make cash payments to administration & logistics for petty expenses.
 Prepare Monthly Salaries and Pay Roll
 In Dealing All Banking Activities
 Responsible for processing all cash transactions (including preparation of checks and other local expenses), petty cash accounting, and record keeping of wire transfer payments from HQ and local vendors
 Carefully monitor and track payments to avoid any double payments, always taking into consideration cost comparisons and cost reasonless& allow ability.
 Responsible for the timely submission of deposits related to EOBI on a monthly basis
 Facilitate and coordinate internal and external audits when applicable
Admin& Logistic Role:
 Issue POL for Head Office vehicles on a day to day basis
 Check vehicle log books to ensure proper maintenance on a day to day basis.
 Ensure timely execution of utility bills, vendor payments and consultant’s invoices.
 Responsible for administrative tasks such as organizing, operating, and maintaining electronic and related paper-based finance and accounting systems, documents, and files.
 Undertake procurement of goods and services using the IDEA procurement rules and guidelines
 Check vehicle log books of drivers and ensures the average fuel consumed per month is justified and co-relates with the mileage