• Office Management overall Plan Office Muzaffargarh including supplies, Utilities, Office Supplies, Stationaries etc
• Working as IT Focal Person in Muzaffargarh Plan Office to deliver IT support to Muzaffargarh Plan Office.
• Payment processing to vendors, compliance & supporting of all administrative documentation well in time for processing in finance modules.
• Preparation & Handing of budget control measures, budget consumption report, budget variance analysis, budget re allocation and budget modification, input of all budget elements in SAP
• Petty Cash Handling, management and submission of liquidation of advances & Petty Cash replenishment.
• Finance Liquidation of Partner Expenses and submission of reports to PUM.
• Responsible to do finance & admin work through all process from SAP International Software and working on all Admin Module as well as finance Modules including me21n, me51, me52, me54n, migo, me41, me42, m247, me49, migo, mbst etc
• Administrative support to Plan Office
• Responsible to ensure the compliance of procedure and policies by all Plan staff including partner staff as per SOP manuals.
• Supervision of Cleaning Staff in Plan Office
• Support to Field team regarding training, orientation etc in field.
• Maintenance and submission of Monthly Time Sheet of all staff.
• Checking and submission of Medical Claims bills to Country Office
• maintenance & updating of Inventory record in Online Asset Management System
• Responsibility to update Online reports in Online Expense Management System
• Efficient and effect use of Vehicle Management of more than 14 Vehicles of project including efficient staff movement in field for mobilization, and setup of FMC in District Muzaffargarh.
• Responsibility to handle exclusive hotel reservations, and hotel arrangement regarding meeting and operational planning activities.
• Responsibility to manage and handle well in time, staff Air travels, Road Travels etc.
• Responsibility to ensure that security measures are maintained according to SOP
• Coordination with External and Internal Stake Holders
• Expat Visit Facilitation, and coordination with Govt. Departments for follow up of NOC
• Facilitation to conduct test and interview being part of Plan to support HR department
• Documentation and orientation of new Joiners
• Maintenance of Staff leave record, employees time sheet and updation of record on quarterly basis
• Ensure provision of proper administrative arrangement / facilities /logistic meetings for workshops

• Responsible for all financial work of the institute and to ensure that all work is according to Financial SOPs
• Responsible to proceed recruitments process, make payment to suppliers, also verify that all payments are according to financial SOP’s
• Responsible to conduct the audit / assessment of books of Accounts & Inventory Management
• Facilitate Internal / External / Donner Audits
• Responsible to Prepare Monthly Submission of Financial Report to Finance Head Division including Fund Flow Statement, Income Statement, Balance Sheet, Budget Variance Analysis, Per Student Cost Analysis, Detail of Income, Detail of Recurring Expense, Detail of Capital Budget, Detail of Payable & Detail of Receivable. Within stipulated time.
• Assist the HOD in all Administrative matters of department, to formulate, planning and implementation of Administrative policies