Grants Management

With the support of the Program Team, developing budgets for projects proposal for proposed activities in compliance with donors budgeting templates.

Keenly reviewing donor agreements and highlighting critical donor conditions that need to adhere to. Also ensuring that the Financial Database is up to date and making necessary updates when required.


Involve in negotiation with the donors, responding to queries from donors, implementing partners, and ACTED internal management on matters related to financial budgets and reports.

Liaise with ACTED HQ (Paris) for donor codes and upload the budget to ACTED Financials.
Participation in project inception workshops and given orientation on donor grant management. Follow up with the team for the assigned grant financial reports and make sure donor compliance.
Ensuring preparation of financial reports of grants with the help of the Program team and timely shared with Manager Finance for review.
Prepare monthly financials and their breakdown for CFM and Coordination review. Follow-up and coordinate for Budget vs Actual analysis with Program Managers.
Ensure that the budget is available before requisitions approval for procurement. Ensure that the internal control system is in place and donor requirements are fulfilled in terms of grants accounting and management.

Partner Financial Management

Due diligence of the implementing partner before awarding the contract which includes the preliminary checks of the Implementing Partner’s rules and regulations. Identification and recommendation for any possible financial and compliance risks.
Ensuing established financial controls and procedures for partners\\\' financial monitoring.
Supporting partners to follow standard reporting formats and making them comply with the Acted’s Financial Management guidelines.
Preparing efficient & productive monitoring reports for the development of systems and controls at the partner’s financial mechanism.
Review of financial data before posting into SAGA, a Global Accounting System.
Manages and monitors partners’ budget implementation and recommends reallocation of funds as necessary.

     Financial Accounting & Management

Perform bank reconciliations, disbursements, clearance of receivables, overall cash management, and monthly financial closures on a regular basis in accordance with ACTED Internal Control Procedures.
Authorizing the bank/cash payments after performing compliance checks as per donor and ACTED requirements.
Ensure the integrity of financial, and management systems, and the controls that underpin them.
Ensure that all financial data is uploaded to the Saga Accounting System within the stipulated timeframe.
Certifying accuracy of financial transactions including payments in terms of accurate coding, supporting evidence, timeliness, and appropriate approvals. highlight any shortcomings in the documentation for rectification by the program
Provide advice and guidance, including training, to the mission office and field staff on the preparation and presentation of monthly financial documents.
Processing and finalizing the monthly/fortnightly transactions spreadsheets for onward posting to ACTED accounting system. Ensure that all information in the spreadsheet is accurate and complete.
Monthly preparation of Accounts Management for Country Finance Manager Review, as per deadlines set by head office.
Backing CFM and country office for capacity building of program and finance staff & Budget holders to understand the financial report and management accounts.
Ensure that the record of prepayments with respect to staff insurance, rents for all offices are updated and amortized on a monthly basis.
Actively participating and supporting CFM in the annual reporting/budgeting process and mid-year closing, reviews and forecasting.

Maintain internal and external relationships with management, customers and staff.
Assist in Deposit Mobilization, Credit Marketing, and Administration & Management.
Supervise and Authorized Non-Financial Transactions and for Ijarah, Musharakah.
Manage Funds & Cash
Monthly Reporting.