Responsibilities & Duties:
Finance:
• Cash and bank management including safe keeping of petty cash.
• Prepare and data entry of all bank, Cash and Journal Vouchers.
• Check and verify all payment requests form / invoices.
• Monthly ledger printout and maintain general ledger files
• Check and print monthly trail balance and maintain trail balance file.
• Prepare monthly bank reconciliation statement.
• Collect field visit reports from program officers as supporting documents for adjusting field expenses.
• Dealing with banks and opening of bank accounts.
• Deposit income tax deduction of staff / supplies and services.
• Facilitate in annual audit / internal audit and monitoring visits.
• Payments of utility bills
• Coordinate and supervise the processing of Inter Office Vouchers, payroll, vendor claims and travel
• Manage the utilization of project petty expenses and keep a track of petty cash Expenditure in line with standard financial procedures.
• Keep update record of all financial transactions along with supporting documents.

Program Support
• Provide administratively and logistic support required in implementing program activities in the Working Areas
• Scanning the documents maintained them in appropriate folders.
• Maintain proper inventory record
•
HR
• Marinating staff f monthly time sheets & HR record agreement, Performance Appraisals, Leave forms etc) approval, filing
• Prepared & review Payroll

Operations:
• Maintain proper filling of office documents & Filling all Documents Related to Program Activities and make Sure proper Working of Printer & Other Office machinery
• Logistic Support arrangements for program activities.
• Monitoring vehicle’s running on daily basis and Updated Log Book
• Maintain Monthly Fuel Consumption Reports.
• Responsible for procurement of any Purchasing as per PAHEL Policy
• Custodian of PAHEL office inventory Assets and makes sure to safe Property of PAHEL Pakistan

Responsibilities & Duties:

• Maintaining Filing System
• Prepare cash Safe And Monthly cash Report
• Vehicle Maintenance
• Update Inventory Record and Equipment
• Developing Monthly Financial report
• Maintain Human Resource Record

Job Responsibilities as Assistant Admin:
• Act as the main point of contact for visitors and callers, including reception duties.
• Provide general administrative support to the Management and Project team.
• Provide support for the project including assisting with administration of project work where appropriate and when agreed.
• Undertake general administrative duties including:
• General word processing.
• Filing, copying and faxing.
• Collation and distribution of minutes, reports and other documents.
• Dealing with incoming and outgoing mail and general emails.
• Ordering of equipment, materials and office supplies.
• Minute taking for Board, team meetings and other meetings as required.
• Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed.
• Administer the petty cash system and ensure appropriate record keeping.
• Prepare contracts for suppliers as advised.
• Assist in matters relating to marketing and publicity for the Company.
• Arrange hospitality, purchase supplies to ensure the smooth running of the organization on a day to day and as required basis.
• Maintain the central filing system, general database and archive.
• Provide administrative support for matters relating to the premises and operations including security, alarms, opening, insurance and transport.
• All other tasks Assigned by the supervisor.
Job Duties as Finance Assistant:
• Prepares asset, liability, and capital account entries by compiling and analyzing account information.
• Documents financial transactions by entering account information.
• Recommends financial actions by analyzing accounting options.
• Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
• Substantiates financial transactions by auditing documents.
• Maintains accounting controls by preparing and recommending policies and procedures.

1.Maintaining the files of HR and participating in the interviews of new hiring.
2. Developing Financial reports
3. Maintaining Staff Time Sheet
4. Assist in Budgeting.
5. Developing Payroll and Salary Sheets
6.Bank reconciliation
7. Bookkeeping