I have over a decade of experience in Development sector on key positions with well-known National International NGOs i.e. UNDP, Creative Associates International, ACTED, International Rescue Committee (IRC), Sarhad Rural Support Program (SRSP) etc. in Khyber Pakhtunkhwa , Azad Kashmir, Interior Sindh and in the metropolitan city of Karachi.
During my professional career I have successfully led and implemented projects on WASH/DRR, Livelihood, Peace Building/ Counter Violence Extremism (CVE) Governance. I have experience of working in emergencies like earthquake 2005 (AJK), Conflict IDPs 2009 (KP), Rain floods emergency 2010 (KP & Sindh) as well as in early recovery development phase with multiple Donors that includes DFID, UNICEF, OFDA, European Union USAID/ OTI. I have also experience working on small grants projects and its implementation directly & indirectly through partner NGOs & Government. Program Management/development, Community Mobilization, Conflict Management, M&E, Advocacy, Liaison with Government and report writing are my other expertise and skills. Recently, I worked for UNDP-Stabilization & Development Program (SDP) pillar FATA Economic Revitalization Projcet (FERP) in the capacity of Team Leader based in Peshawar with frequent traveling to Merged District of Khyber Pakhtunkhwa.
Currently, I am working with QATAR CHARITY INGO in the capacity of Project Manager based in Quetta for UNICEF funded Refuge Response Project implementing in 6 districts of Balochistan.
· Head of office and responsible for leading and managing QC Regular & Donor funded WASH, DRR & Climate Resilient Projects;
· Coordination with Government line departments i.e. BCRA, PDMA, CAR, PHED, Local Govt, Health & Education at provincial level & District Administration for implementation & acquiring NOCs;
· Coordination with Donors & Country office project updates and necessary approvals;
· Planning for activities implementation as per DIP, budget forecasting & PRs approval from CO;
· Planning & implementation of QC seasonal projects i.e. Ramadan Food Packages, Qurbani, Free Eye surgeries camps, winter kits distributions etc.
· Lead & manage a team of 70 plus staff i.e. Program Team including Project Officer, WASH Specialist, DDR & Climate Change officer, PSEA officer, MEAL offices, Field Engineers, Master Trainer, Social Organizers, Admin, Logistics, Finance and HR staff;
· Provide technical assistance and backstopping to the staff related to project activities;
· Closely observe & ensure that Operations department follow compliance and procedures in procurement process, vendor selection, quality check and bid awards;
· Keep close eye on the burn rate and funds spending as per trench wise budget allocation;
· Technical assistance to the Program Team to implement project activities in-lined with the DIP and agreed project document;
· Keep close check on FACE/ICE form, budget variance and spending as per agreed Trenches;
· Regular visits to District offices/ field areas of target Districts i.e. Quetta, Pishin, Loralai, Killasaifullah, Chaman, Chaghi & Naseerabad Division.
· Lead the UNDP Stabalization & Development Program (SDP)-FERP WASH Teams and project activities in 3 Districts i.e. Khyber, North & South Waziristan;
· Development of project work plan and reporting tools for project activities;
· Development of IEC material, Content for Health & Hygiene Session and O&M Sessions;
· Facilitate re-assessment of constructed markets under the SDP-FERP pillar for WASH schemes;
· Backstopping of field teams and supervision of project activities i.e. need assessment, H&H sessions, O&M sessions at markets and community level;
· Train and orient WASH field officers in management and delivery of community level sessions;
· Establish liaison with market committees and local influential/ elders;
· Facilitation of WASH teams in formation & mobilization of market committees in target NMDs;
· Facilitate the teams in signing agreements with Market Committees for WASH schemes;
· Monitoring of WASH schemes construction in target markets and share progress and issues with UNDP Livelihood Coordinator;
· Represent UNDP in district level meetings with Deputy Commissioner and Local Govt. department;
· Weekly & Monthly Reporting to UNDP-SDP management.
· Overall management of 4 district teams for Integrated Health System Strengthening and Service Delivery Project implemented in Peshawar, Charsadda, Mardan & Swat;
· Planning & Implementation of project activities in target districts;
· Coordination and liaison with District Administration, DHO, EPI and other stakeholders for smooth implementation of the project;
· Close Coordination with JSI management at provincial and Federal level;
· Provide guidance and backstopping to the District Coordinators for implementation of project activities as per agreement with donor;
· Keeping the donor up to date regarding new developments in the field and lesson learnt;
· Progress sharing with stakeholders and Donor on regular basis;
· Sharing of fund requests with JSI Finance department on monthly basis.
· Leading & provide technical assistance to a team of 22 including 20 Field officers (LGAs) for South Waziristan, Khyber, Kurram & Orakzai Districts & 2 M&E Officers based in Peshawar;
· Coordination with District Administration/ Military & key Tribal Elders for security of staff and smooth implementation of project activities;
· Coordination with senior management of Implementing partners to ensure they achieved their targets as per agreement with UNDP;
· Assist the M&E team in developing tools for data collection & field monitoring visits;
· Meeting with M&E team to discuss findings of their field visits, compliance report & immediately communicate the field team for corrective measures or improvements;
· Coordination with the field team to get updated on the overall situation and field activities in target areas;
· Regular field visits to monitor field staff (UNDP-LGAs & Implementing Partner field team is present, resources are efficiently utilizing and & to ensure that activities are carried out & aligned with the agreed project objectives;
· Develop field visit reports to share with Project Team Lead at UNDP Islamabad;
· Keeping the Conflict Resolution management updated with day to day situation or deviation from the field;
· Development of field Reports and other project related reports.
- Development of Log-frame and M&E Framework for the LG Ambassadors Program and COVID-19 emergency response in Merged District;
- Development of different monitoring tools, activity reporting, weekly & monthly reporting tools for program activities, baseline and FGD tools for both LGAP and COVID-19 response;
- Leading & provide guidance to M&E team for effective and efficient monitoring of field activities;
- Regular Information and progress sharing with M&E Manager UNDP Islamabad regarding LGAP component as per MAGP Pillar framework;
- Lead & conduct LGAP Baseline survey in 7 Merged Districts of KP to assess pre intervention knowledge regarding different program themes;
- Backstopping of District Coordinators in developing weekly/ monthly reports, data collection and sharing with UNDP, Islamabad;
- Spot Checks Field Monitoring to Newly Merged Districts of Khyber, Bajur, Mohmand, South/North Wazirstan, Kurram & Orakzai;
- Coordination with Districts Coordinators to ensure & use proper tools for reporting program activities in their respective districts;
- Qualitative & Quantitative monitoring of Civic Education and COVID-19 activities in all Merged Districts of Khyber Pakhtunkhwa;
- Facilitate and provide backstopping to M&E team in conducting FGDs with different stakeholders e.g. Community Notables, Deputy Commissioners and youth;
- Identification/ development of success stories from field and technical report writing;
- Real time reporting to LGRU Team Leader & UNDP office.
• Led staff & Program activities of Peace Building & WASH interventions in Karachi & Khyber-Pakhtunkhwa;
• Develop concept notes, YLs & proposals for new funding under guidelines of different Donors;
• Develop program strategies in accordance with timelines and funding limitations;
• Oversee Operational activities (HR/Administration, Finance & Logistics) approvals &budget management, keeping proper financial records as per organization and donor's requirement and compliance;
• Prepare project work plans in collaboration with Donors e.g. USAID/ OTI, DFID, DAI & ensure timely implementation of activities;
• Provide direction guidance to the project teams to achieve Project objectives successfully as per project documents;
• Facilitate Peace Building sessions with Interfaith Religious Leaders, elected local bodies and civil society to promote peace, tolerance and interfaith harmony in their concern periphery;
• Facilitate sessions/ discussion with youth from multi ethnic and religious backgrounds to discuss issues of intolerance and violent extremism in our surrounding;
• Facilitate & Participate in panel discussions on Peace Building/ Diversity Tours to interfaith worship places for youth/ university students to promote Peace and interfaith harmony;
• Impart WASH ToTs to Community Hygiene Promotion Master Trainers in selected intervention areas;
• Regular field visits to monitor project activities (WASH) in Charsadda, Nowshera & Mardan & Peace Building activities in Karachi;
• Develop and maintain good working relation and liaison with different Govt. Counterparts e.g. Home Department, Commissioner’s Office, Education, Local Govt. etc. and other stakeholders;
• Coordination/ attend high level meetings with donors, sharing project updates and conduct closeout meetings etc.
• Prepare weekly/ monthly progress reports, success stories, case studies and project completion reports.
• Overall management of USAID/ OTI funded grants portfolio and technical implementation of activities through activity cycle from Concept, Proposal Development, Implementation, through close out, in collaboration with Implementing Partners and Program Team;
• Management and supervision of Community Development Projects e.g. Re-Construction/ Rehabilitation of Govt. Schools, Parks/ Playgrounds and other infrastructure at community;
• Programmatic assessment and develop/ maintain pipeline for new grants and potential partners;
• Coordination with Grantees/ IPs and POCs for smooth program implementation;
• Develop community mobilization/ outreach strategy for grantees;
• Provide footings/ links to the Grantees in the local communities for project implementation;
• Direct Involvement with community and conflict management at community & Govt. level;
• Acquisition of NOCs from Govt. departments for both direct KYI grants and indirect implemented grants through Grantees (NGOs);
• Tracking of all portfolio grants for timely milestone payments, Grant amendments (with USAID/ OTI) for Time, Cost/ No-Cost or Change in Scope of Work if required and timely close out of completed grants as per donor’s compliance;
• Liaison with Govt. Departments i.e. Education, Youth Affairs, Commissioner Karachi, DC’s, AC’s, Karachi Metropolitan Corporation (KMC) and Cantonment Boards for KYI activities and other program related support;
• Meetings & Coordination with USAID DCD-Pakistan and other officials of OTI for discussing new ideas and performance evaluation of grantees/ awardees;
• Regular field visits to monitor Program activities properly implementing both by Grantees/ IPs & KYI;
• Writing of Activity Reports/ Success stories and other technical reports.
• Develop Concept Notes & support Program Development Manager in writing proposals for new funding;
• Represent SWWS in donor and cluster meetings at provincial and national level;
• Managing WASH/ DRR staff and project activities;
• Development of WASH/ Hygiene Promotion & Community Mobilization strategy for program implementation;
• Capacity building of staff in different Hygiene approaches including CLTS/SLTS;
• Facilitate CLTS/SLTS demonstration in the field;
• Liaison with donors, Govt. departments and other stakeholders;
• Prepare weekly/monthly reports to share with KFW/PPAF & UNFPA ;
• Monitor of Community Infrastructure/ WASH projects & achievements;
• Technical assistance to Project Coordinators and other staff in accordance to Agreed Project Document;
• Budget management & other duties assign by the Executive Director.
• Management of overall Emergency WASH & Agriculture Component in Upper Sindh (Hyderabad, Badin, Mirpurkhas, Umarkot, Sanghar) & Lower Sindh (Kashmore, Shikarpur & Jaccobabad);
• Planning and strategy for WASH & Agriculture/ Permaculture activities;
• Provide Technical support to the Project Coordinators, Community Mobilizers, Hygiene Promoters and field Engineers for effective program implementation;
• Capacity Building of staff in different WASH approaches and Permaculture;
• Development of IEC material and Hygiene Promotion Manual for Community Trainers;
• Technical guidance to the Senior Civil Engineer in designing of Community Latrines and Hand pumps according to Sphere standards and environment friendly;
• Quality control of material and ensure completion of hardware activities in given time frame through different tools of monitoring;
• Facilitate and provide inputs to the Program Development Team at Country Office regarding core issues in the community, strengths, weaknesses and opportunities on the ground for pipeline projects;
• Design and Celebration of special days e.g. Global Hand washing day, World Water day & World Environment day to create awareness among the local communities and relevant stakeholders;
• Coordination and Liaison with District Administration, line departments and other NGOs/INGOs and UN agencies.
• Management & Supervision of project staff and activities and its proper implementation in the field;
• Strategies & Planning for effective and smooth implementation of project activities;
• Provide technical support to the field staff in different WASH approaches like PHAST, CHAST, CTC & PRA tools;
• Qualitative and quantitative monitoring of the activities and impact of the project;
• Good coordination with stakeholders/other NGOs and within the team;
• Furnishing Reports like KAP, Case studies and success stories;
• Budget Management and Timely reporting to the EH Coordinator at Head Office.
• Represent FLOWERS in the cluster meetings & General coordination meetings at Provincial level;
• Close coordination with UN agencies and relevant stakeholders;
• Coordination with PDMA and other Govt. departments to update them regarding Program activities and to obtain NOCs;
• Technical assistance of staff regarding program and implementation;
• Develop mechanism for distribution of NFIs and FIs to the most vulnerable FAP;
• Regular field visits for monitoring of on-going activities and to ensure donor compliance;
• Development of strong Referral mechanism of child protection and other issues;
• Timely reporting to the Executive Director.
During this tenure with SSD I successfully implemented 5 WASH Projects as a Project Manager i.e. 3 Projects in Muzaffarabad, Neelum, Panjkot (UNICEF Funded), Pakistan Safe Drinking Water & Hygiene Promotion Project (USAID funded) in Muzaffarabad, WASH Project for Conflict IDPs in KP and WAQIPH Project (UNICEF Funded) in Abbottabad. Following were my responsibilities:
· Management and supervision of staff and Projects;
· Technical support and Capacity Building of Project staff Capacity building of staff in mobilization, Hygiene promotion & effective tools of behavior change to prevent different disease;
· Provide SPHERE standard guidelines to the staff regarding project activities in camp situation;
· Close Coordination with Govt. departments e.g. District Administration, Education, Local Government, Public Health & ERRA;
· Coordination and sharing project reports with Donor’s and Reporting to SSD Headquarter;
· Regular Field visits to monitor project implementation;
· Attend Multi stakeholder meetings, Monthly & Quarterly Review Meetings for progress sharing;
· Facilitate donor visits to the project areas;
· Budget Management & Development of Case studies and success stories;
· Preparation of quarterly & project completion reports to share with Head Office and Donor.
• Lead the Community Mobilization and Hygiene Promotion teams of the Project;
• Provide guidance to the team for smooth project implementation;
• Provide support and linkages to the field teams and engineers at the local communities;
• Facilitate Child to Child (CTC) approach and CHAST TOTs for teachers at UC level;
• Close Coordination with Education Officers of each UC;
• Facilitate Donor visits to the target areas;
• Identification of success stories and report the Project Coordinator;
• Meeting with School Management Committees (SMCs) to get feedback about the project;
• Lead the team in celebrating Sanitation Weeks;
• Liaison with other Implementing Partners for sharing success and good practices;
• Compilation of weekly and monthly reports of all target UCs and share with the Project Coordinator.
• Technical assistance to the TMAs and social mobilizers of district Kohat, Karak and Hangu;
• Identification of vulnerable communities for RWSS Schemes;
• Formation of Community Organizations including Women Organizations for the project schemes;
• Community Mobilization for RWSS Project schemes and Mobilize Community for 20% contribution to the schemes for sustainability;
• Regular Field Visits to the project sites to monitor progress and issues;
• Data Collection of Water supply and Sanitation Schemes;
• Preparation of work plans and progress reports;
• Regular Meetings with Communities and TMA Social Mobilizers regarding schemes updates and issues;
• Facilitate visits of Regional WATSAN Engineer and Senior Social Organizer;
• Close Coordination with TMOs for advise on different schemes;
• Timely update and reporting to the SSO.
Ejaz is a natural leader.