Implement admin policy and procedures.

Supervise proper use and maintenance of physical assets and office, including vehicles,equipment, furniture, and office building. Arrange for repairs as necessary.

Supervise planning and implementation of office systems, layout and equipment procurement.

Supervise maintenance and replenishment of the inventory.

Facilitate asset management and register with proper tagging and conduct physical asset count once a year

Supervise provision of support services and support staff including associate, assistant and drivers.

Maintain office leases and timely renewals for Islamabad.

Provide logistics support for organizing SDPI events, conferences, workshops and seminars.

Facilitate visas/permissions if needed.

Ensure procurement of goods and services for office operations and events in coordination with procurement.

Supervise SDPI motor pool including drivers duties, vehicle registration and insurance.

Maintain program and projects files, as assigned, and in keeping with SDPI guidelines.

Ensure the safeguarding of all files and documents and office assets/inventories.

• Manage Invoices /Payments/Budget and inventories
• Supervise all project supporting activities like accounts/attendance/Salaries
• HR Policies/Compensation Benefits
• Monitor Inventory/Supplies procurement within budget constraints,
• Manage all project facilities within budget
• Supervise Mess/Entertainment/Meetings/Protocol
• Managed Communication and Reporting
• Supervise All Constructions related Documentation
• Payroll/Over Time
• Ensure operations adhere to policies & regulations.
• Liaising with staff, suppliers clients/WAPDA/SNGPL/Govt. Agencies
• Vehicle management/Log Books/fueling/maintenance
• Insurance/Claims etc.

• Maintaining stock-in register, and creating their Inward gate- passes (IGP).
• Creating Outward gate-passes of that stock which to be out from warehouse.
• Maintaining “In-Stock” record in system, either it is from vendors or from branches.
• Creating vouchers of daily expenses of warehouse and maintaining their record in system.
• Supervises Local Facilities staff.
• Oversees the performance of janitorial functions.
• Maintaining stock In-Out record of admin’s stock.
• Maintaining inventory of admin’s stock in a store.
• Perform stock take (Audit) of admin’s stock on monthly basis.
• Maintaining monthly report of stock receiving and dispatch in system.
• Maintaining petty cash.
• Maintaining files of stock receiving and dispatch (hard copies).
• Maintaining record of scrap stock in system.
• Creating vouchers of vehicles expenses, (fuel expense, toll tax etc).
• Maintaining of all vehicles documents.
• Supervise office vehicle and responsible for review of vehicle log-books.
• To ensure timely repair and maintenance of company vehicles.
• Maintaining routes of vehicles on daily basis.
• Maintaining stock-out register.
• Maintaining record of receiving’s from branches.
• Loading of vehicles in own supervision.
• Tackle a problem in stock delivery if any and solve it ASAP.
• Compliance of SOPs related to job.

• Managing our office premises nationwide.
• Maintain fueling record and coordinate with POC of respective vendor for fueling related issues.
• Issue fuel card according to project requirements.
• Accommodation.
• Courier - Ensure timely pickup and delivery of the mail through service provider.
• Stationery - Arrange to maintain inventory, consumption and reordering level.
• Oversees the performance of janitorial functions.
• Is available to assist in emergency and/or critical situations.
• Supervises Local Facilities staff.
• Keep all the records of admin expenses.
• Managing all the vehicles working on all the projects all the Pakistan.
• Clearing monthly rental invoices and admin purchase invoices.
• Handing police station related matters.
• Maintaining of all vehicles documents.
• Preparation of master copy of invoices for each month.
• Attaching invoices and other supporting documents with the voucher.
• Payment of utility cheques, vendor bills etc.
• Maintaining petty cash..
• Supervise office vehicle and responsible for review of vehicle log-books.
• Maintain employee records (soft and hard copies).
• Update HR databases (e.g. new hires, separations, vacation and sick leaves).
• Provide orientations for new employees by sharing onboarding packages and explaining company policies.