Identifying requirements for necessary staffing, commodity management (CM) systems and processes
for efficient management of food items and set up appropriate systems and processes to meet
requirements, including distribution, post distribution monitoring, and software applications. This
includes designing and implementing a monitoring system and troubleshoot to fix system malfunctions
when necessary.
· Coordination of commodity logistics; implement the country logistics policies and procedures for the
management of the supply chain, including one or more of the following areas; procurement, transport
and distribution, warehousing and stock management, management of vehicle fleets, communication
systems, and assets
· Ensure that Save the Children’s minimum standards of CM procedures and country policies are
implemented and adhered to in the area of responsibility, supporting relevant staff as required
· Understand import procedures and regulations governing humanitarian aid relief in the form of food
commodities and know port operations and procedures; work effectively with shipping agents,
stevedores, port authorities, clearing and forwarding agents, surveyors, and customs.
· Determine requirements for and then set-up warehouses, including the provision and maintenance of
handling, storage, and safety equipment and establish safety and security procedures for the warehouse
and CM staff.
· Draw up the warehouse layout and establish procedures for smooth receipt, storage, and dispatch of
commodities. Monitor food quality and Adhere to warehousing best practices, including good
housekeeping, ventilation, use of pallets, proper stacking, fumigation, and rodent control.
· Determine and periodically assess transport needs for delivery of commodities to secondary
warehouses and/or final distribution points, including modes of transport and identification of primary
and secondary transporter, where applicable.
· Identify, verify, and register recipient beneficiaries and institute a beneficiary tracking mechanism. In
doing so, the post-holder will establish criteria for selection of final distribution points and set up
memorandum of understanding with community stakeholders.
· Set up the distribution process, including forming the distribution committee, on‐site/end‐use
monitoring and reporting as well as a community feedback/complaint mechanism.
· Prepare and analyse the commodity pipeline, monitor the burn rate, and forecast commodity
requirements.
· Establish a system to submit accurate and timely reporting to the donor and headquarters.
· The post-holder will comply with all relevant Save the Children policies and procedures with respect
to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant
policies.
· Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

Procurement:
·         Manage procurement of supplies, materials and equipment as per procurement plan in a cost-effective and transparent manner
·         Manage routine nature of procurement through framework agreements.
·         Ensure all procurement are carried out in an orderly & timely manner, as per SCI Procurement Policy and from vetted supplier
·         Maintain good relation with vendors and update their record.
·         Update procurement trackers on daily basis and share monthly KPI with all concerned.
SECURITY
 ·         Sharing security alerts, updates and advisories via email, phone and SMS with the staff members to keep them informed of prevailing security situation
·         Conducting security induction briefings of newly hired staff as well as with the visitors who are on visit to the area of operation
·         Dealing with NOCs and security arrangements for staff and visitors
·         Maintaining & updating emergency contact details of staff and emergency communication tree
·         Coordination with Law Enforcement Agencies and INGOs
 ·         Conducting different drills/ trainings of all staff members and helping them in understanding their roles and responsibilities in case of an emergency
·         Reporting security violations to Sr. Program Coordinator and Security specialist.
·         Sharing security sitreps of the region  with the Country Security Management Team
·         Conducting security assessments of hotels, guest houses of the area to be used for visitors and event managements whenever required
·         Ensuring the compliance of organization’s policies and procedures
ADMIN:
·         Ensure office cleanliness and maintain good working environment in office.
·         Keep close coordination with the local authorities, law enforcement agencies and maintain data base for all important contacts such as police rescue, fire brigade, civil defence, hospitals and WAPDA / telephone complaints offices to meet an emergency.
·         Manage travel arrangements (Air tickets and accommodation) of field staff in timely, safe and cost effective manner.
·         Manage all training arrangements inside, within and out of district level.
·         Arrangement of all utilities bills and ensure their timely payment.
·          Availability of office supplies & stationary and maintaining their record.
Fleet Management:    
·         Ensure that fleet operation is carried out in compliance with SCI fleet policy and SOPs pertaining to fleet management are followed.
Warehousing:
·         Make sure that activities involved in warehouse operations are fulfilling desired protocols and stocks are maintained according to warehouse protocols. 
Assets Management:
·         Ensure that information related to assets/GPE is updated, reviewed, and recorded.

• Hold the credit for managing logistics functions, including procurement, fleet, assets, inventory, warehouse, safety, and security management. • Actively contribute in the field-level planning formulation and program planning while delivering advise on logistics considerations in the area of logistics.
Procurement experties in generate and process purchase order with close coordination with staff along with Ability to analyze all vendor/Suppliers suplies & Proces, problems and strategize for better solutions, Negotiate, establish, and administer contracts. Excellent verbal and written communication skills. Ability to multitask, prioritize, and manage time efficiently while taking professional decisions in at fast pased envoirment. Accurate and precise attention to detail. Ability to work well with management and staff at all levels.
 

• Positioned as the First Respondent to respond eight natural and man-made emergencies in all over the Pakistan
• Delivered logistics support to field staff in upper Sindh in the managing procurement, fleet, assets, inventory, warehouse, administration, Safety, and security operations.
• Successfully tracked GIK and direct supply chain, inventory, fleet, procurement, and admin activities. Conducted periodic field visits delivering necessary support related to logistical, procurement and security related activities.
• Trained and spearheaded a team of six logistics personnel to manage biggest warehouse of Save the Children Pakistan of 36, 000 sq. ft. as well as administered along with ten security guards to assure security of warehouse premise.
• Successfully established supply chain system in order to get timely support for relief activities including transportation and labor services and other related services.

Acting Logistic Coordinator
• Directed logistics sectors, procurement, administration, fleet management, and inventory control activities while facilitating in weekly, monthly, quarterly, and annually report writing.
• Hired, trained, and supervised logistical and administration staff and offered technical support to the administrative elaboration of the contracts signed in the mission.

Acting Procurement Officer
• Identify, supervise and resolve procurement matters including vendor selection, preparation of Request for quotation, bid analysis, comparative and issuing Purchase order or contract.

• Played an integral role in streamlining and leading warehouse activities related to program supplies while following organizations’ supply chain management policy and procedure.
• Supplied and placed tools, including scales, filing cabinets, emergency lights, generator, cleaning materials, stationeries, rodent control materials, and office furniture on appropriate places.
• Delivered excellent first-rate technical support to logistics focal person in finalizing any premises for storage purpose, inspecting and repairing defects, while operating security lights and reporting faults to admin for prompt rectification.
• Produced and circulated stock reports on daily, weekly and monthly basis to update sector heads about the stocks. Assured availability of space while designing stacking/storage plans prior to program supplies arrives.
• Developed essential standards, procedures, tools and guidelines to manage warehouse activities are in place and carried out pre-audit and physical check exercise to eliminate the chance of any inaccuracy in records.
• Deployed security guards at warehouse premises and provided report on established routine schedules.

• Gathered data from warehouse, such as commodities receiving and dispatching information from documentation assistants on daily or weekly basis.
• Formulated a database for all the beneficiaries by each township and compiled weekly/monthly distribution reports received from the documentation assistants for submission to donors and management.
• Collected, compiled, and submitted food distribution data from each village tract/ township from relevant documentation assistants, by each sub-office/region to food security advisor for review.
• Helped documentation assistants in filling documents in separate files. Generated and submitted WFP invoices to food security advisor on 10th of each month for verification and submission to WFP.
• Expertly revised all SC/WFP incoming/outgoing waybills, outlet reports, muster rolls, loss adjustment reports to submit and match distributions reports and related papers/documents by documentation assistants.

• Ensured maintenance of warehouse by cleaning all dirt/ dust and loading all items in proper order with stock card and reconciling broken containers and slake/tom bags.
• Designed waybills for outgoing commodities/items while obtaining signatures from truck drivers and other receiving authorities and presented updated information of commodities, stock items in proper reporting format to supervisor.
• Created and reported damaged, slow moving and obsolete items, and GRN records with complete document trail for warehouse/ inventory record to mention physical stock of commodity.
• Held accountable for periodic verification of all inventory and submission of report to logistics and warehouse coordinator PKCO. Dispatched commodities as per approved distribution or delivery plan to design at end distribution point.