•Undertake financial management assessments of the project and provide FM implementation support for ongoing projects covering project budgeting, internal controls, accounting, treasury, funds flow, financial reporting, auditing arrangements and adequacy and suitability of project FM staff.•Monitor on-going compliance by projects with the PSPA/World Bank’s FM policies and procedures.•Conduct internal reviews and Statements of Expenditures (SOE) reviews, in conjunction with disbursement and procurement staff, to confirm authenticity of expenditures as per World Bank and PASPA financing regulations.•Review periodic Interim Financial Reports (IFR).•Review annual audited financial statements, audit reports and audit management letters, and prepare appropriate communication to project implementation teams.•Update the project FM monitoring systems on a timely basis.•Provide relevant training, guidance and advice on project financial management related aspects to senior project team and field staff•Contribute to project portfolio and documents in his/her area of work as needed.•Willingness to travel in field if and when needed.

Prepare and maintain the regional accounts in accordance with Malaria Consortium’s Financial Policies and procedures.
Support the regional offices to prepare the budget and revised forecasts on an accurate and timely basis.
Assist the FINANCE MANAGER to prepare any regional budgets and forecasts as required,
Submit a monthly checklist to the Finance Manager in line with the monthly reporting timetable.
Assist the FINANCE MANAGER with the review all financial donor reports in the region and in ensuring submissions to donors are completed on a timely and accurately basis.
Undertake visits to help ensure quality is maintained in all aspects of financial management.
Assist the FINANCE MANAGER in reviewing the monthly checklists, with reconciliations prepared by each office
Assist the FINANCE MANAGER in coordination on the internal audit of local offices.
Provide a gap fill service for the financial management.
Assist the FINANCE MANAGER in providing timely and accurate financial monitoring reports for the budgets.
Assist the Regional budget holders with variance and burn rate analysis on a monthly basis.
Assist the FINANCE MANAGER in the timely and accurate preparation of external donor financial reporting.
Work with the FINANCE MANAGER to improve financial systems in the region and assist in introducing change where requested as part of the global improvement.
Assist the FINANCE MANAGER to conduct spot checks, regular and ad-hoc, in the local regional offices to test the financial controls.
Maintain and update the regional fixed asset register
Ensure regional assets are maintained in accordance with organizational asset management policy.
Ensure that time sheets are completed by all Regional staff on a monthly basis and prepare the summary and post in accordance with the monthly timetable.

Keep financial records and perform financial procedures (e.g., receipts, payments requests, and petty cash).
Assist the organization and management of internal and external audits.
Ensure expenses are authorized and processed in accordance with agreed procedures for both Organization and donors.
Maintain the accounting reporting process, ensuring the accuracy and completeness of ledgers and all supporting documentation and compliance with finance and procurement regulations.
Maintain accounting records, ensuring they are complete, accurate, well archived and safeguarded.
Ensure agreed reporting dates are maintained according to Organizational policies
Assist in managing partners’ finance reporting
Develop and maintain effective office systems (e.g., IT support, office maintenance, fixed assets, supplier contact), ensuring these are consistent with organization’s operating requirements.
Support the efficient running of office daily operations.
Ensure all procurement processes are in compliance with organization and donor regulations
Support logistics for programme activities.
Other administration duties as agreed.
Maintain personnel records, Coordinate recruitment/induction in line with organizational processes.

•Preparing Bank Reconciliation statement on Monthly basis.
•Preparing Cash Book and Maintaining Petty Cash on Daily Basis.
•Vouching before Payments to vendors.
•Prepare vouchers after proper approval of Concerned Authority.
Handling Peachtree Software and enter data as per Chart of Accounts.
•Record keeping related to Accounts Matters.
•Tenders/Quotations/Suppliers/Procurement proper record keeping.
Fleets proper FCR/Repair & Maintenance/Spare parts Month wise Record Keeping etc.
•Provide assistance in all administrative matters of District Office.
•Arrangements for meetings, events, and other functions from time to time.
•Inventory and store management.