Managing procuremets and contracting for reliefe activities i.e. Qurbani Project, Food Packs distribution, school bags distribution, ramzan iftaar project, construction of house, water well, hand pump, water filteration plants etc.
Managing travel and accommodation of staff visiting Field offices and head office.
Managing general office administration and maintainance.
Vendor database management and pre-qualification.
Asset verification at all location offices and Asset
Suggesting revision on Organization Policies related to Administration and Procurement where required.
Providing IT support to staff to keep laptops and all IT equipment functioning.
Supervision of admin and support staff and coaching where required.
Providing support to field staff where required.

Achievement \"Employee of the Month - December, 2022\" Job Description Same as Previous.

Achievements and Responsibilities:
Won Employee of the Year Award 2020
-          Planned and supervise the logistics arrangements for TOT and rollout training in main cities and districts of all provinces, including venue arrangement, staff travel and accommodation and training material transportation to the venues.
-          Planned, initiated, and leaded procurement process for printing of training material, stationery and other resources, supply chain management for receipt of material from vendors and its distribution to the venues through different transportation sources.
-          Prepared and managed contracts of consultants/trainers, leased buildings, vendors, and staff as per the requirement of the projects.
-          Managed Assets and office inventory items, quarterly and year count for reporting and auditing.
-          Supervised Admin and Accounts staff, their coaching and mentoring for performance management.
-          Reviewed, improved, and implemented Administration and Human Resource Policies.
-          Provided administrative and HR support to all projects, and helped in budget forecasting and execution.
-          Supervised and handled all administration functions, i.e. procurement, event management, office maintenance, etc.

Achievements and Responsibilities:
- Coordination with clients for the completion of documentation, and monitoring process of import and export of shipments and updating clients with the latest status.
- Supervision of shipments including packing, shifting, customs clearance and delivery of shipments (local/international) as per standard rules.
- Communication with the foreign partner organization for finalizing services charges and coordination of import and export of shipments.
- Managing accounts records and reporting (Receivable and Payables) and assisting the managing director in matters pertaining to operations.
- Enhancing business opportunities by reaching more potential clients in Embassies, INGOs and private sector by personally visiting and writing communications.

Achievements and Responsibilities:
-          Procured all types of Goods (IT Equipment, Office Equipment, Furniture, Relief Goods, Vehicles, Project Material, etc.) and Services (Rent a Car, Air ticketing Office R&M, Building Lease Agreements, etc.) as per the requirement of various departments and programs, inclusive of tendering, after competitive analysis on canvass sheet to ensure value for money.
-          Maintained and updated the database of suppliers in different categories separately and identified new potential vendors after the vendor assessment process and annual evaluation.
-          Executives’ residence hiring and maintenance and upkeep.
-          Managed Assets: through online Asset Management System and physical period count.
-          Training of all admin staff from 10 locations of Plan International Pakistan on SAP MM (Material Management) Modules and SAP BI (Business Intelligence) Reports and providing continuous technical support to all admin staff as well as management being Subject Matter Expert (attended training in Bangkok in 2014 & 2016).
-          Budget Forecasting, Preparation, and Monitoring for the admin department, inclusive of managing the budget in SAP (ERP) and handling modifications.
-          Managed on average 30 events per year of the national and provisional level, inclusive of meetings, workshops, and seminars within the city and outstation.
-          Managed boarding and lodging arrangements of 100 staff members for their national and international travel by air and by road.
-          Fleet Management inclusive of vehicles R&M, fuel monitoring, online vehicle tracking and assigning vehicles for daily local visits/outstation visits, etc.
-          Staff Management: Supervised drivers and support staff, their personal/official issues, assigning them duties, and appraising their annual performance.
-          Preparing quarterly and yearly reports, Leases and Fixed Asset Reports, Insurance surveys by Plan International Headquarters (IH), and other reports required by IH.
Supply Chain Management: Provided support to the team for the operation for flood-affected persons in 2010, from sourcing to distribution.

Achievements and Responsibilities:

- Events, meetings and workshop arrangements within city and outstation related to the project.
- Travel and accommodation arrangements at International, National or local level for GPP team by road or by air.
- Conducted monthly internal meeting of team, minutes recording and circulating among team members after finalization.
- Prepared and kept track of inventory items related to the project
- Prepared different analysis reports related to the project and submitted to the Project Manager
- Procurement of goods and services required for the Programme activities while ensuring compliance with organization policies and procedures.
- Preparing agreements of the vendors for Programme activities

Achievements and Responsibilities:

- Successfully completed project of donation of medicine of worth Rs. 12 million (Supply Chain Management from receiving from donor till distribution to beneficiaries).
- Submission of final report containing interview of Govt. officials and beneficiaries to donor.
- Prepared essential reports (i.e. consolidated monthly administration reports and quarterly travel data reports etc.)
- Air/Road Traveling and Hotel stay arrangements,
- Procured goods and services as per policies and procedures.
- Preparing Fund request and payable & accruals
- Management of Petty cash and Inventory System

Achievements and Responsibilities:

- Prepared, arranged and handled documents for import and export purposes as per customs requirements.
- Supervised approx. 50 shipments including packing, shifting, custom clearance and delivery of shipments (local / international) as per standard rules.
- Coordinated with clients and shipping companies for export of shipments as per internationally accepted standards.
- Managed accounts records and reporting (Receivable and Payables) and assisted managing director in matters pertaining to operations.

This organization was providing distributions services to large manufacturer i.e. Shan Food Industries, Young Food (Pvt) Ltd, Shangrila Foods (Pvt) Ltd., Forhan’s etc. for distribution of their goods to all branches of Utility Stores Corporation (USC) and Canteen Store Department (CSD) throughout Pakistan.
Major Responsibilities
1. Management of accounts of supplier companies (Services Group)
2. Management of related accounts books of concern companies.
3. Processing of Purchase Orders, making sure its execution in time from suppliers, tracking and monitoring delivery of goods to USC and CSD and payments against these goods.
4. Preparation of services charges claims periodically.
Key Acheivements
Efficient management of accounts of suppliers and clients and recovery of payments from clients in time

This was an organization providing Freight Forwarding Services to Embassies, Oil Exploring Companies and Expatriates of different organizations.
1. Arrangement of documents for import & export shipments from client as per custom requirements
2. Coordination with client and shipping companies for export to shipments
3. Arrangement for release of Bill of Lading and despatch to client / destination agent
4. Providing assistance to Director Operations in all operational works
5. Management of Imports and Exports files and status and coordination in general operational works.
6. Managing drivers and packers and vehicles for complete multiple job going on same time, etc.
Key Acheivements
1. Efficient handling of paper work and communication with clients and vendor for import and export of shipments and supervision of staff for perfect execution of jobs.
2. Timely update in clients’ accounts and on time recovery of payments from clients.
3. Effective management of staff and vehicles for on time completion of multiple jobs going on same time.

Sadiq Group is one of the leading poultry business groups of Pakistan. The group is unique in its commitment to innovate and provide premium quality poultry products.
Major Responsibilities
1. Management of Income/ Expense Accounts of Sub Branches
2. Maintenance of Sales and Purchases Records
3. Preparing Bank Reconciliation & Preparing Financial Reports
Key Acheivements
Efficient Management of accounts of sub office and timely provision of report to Chief Finance Manager