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Summary
Following are some details related to my work experience for your review and information.
I have been working as Administration Finance Officer in German Government organization in development sector, GIZ LoGo-II, Lahore. Making sure that office machines, devices, vehicles etc are always in super condition to use. Taking precautionary measures and managing repairs for building and everything related to it. Along with this, managing payments as per rules and making sure that spending as per budget is managed well.
As my supervisors duty station was Islamabad, so I have been responsible for all the operations at Lahore office keeping all processes smooth and as per policies.
I have been responsible for procurement at programme level, country office level and head quarter level at GIZ. I would also like to share that I have done four months diploma in Procurement and Supply Chain Management from Pakistan Institute of Management, Lahore. Kindly note that in my previous experience I have managed procurement through import. I have managed complete custom clearing and forwarding process also.
In one of my experience I have been responsible for all the operations of four offices (Karachi, Lahore, Gujranwala and Sialkot) including dealing with customs authorities, Pakistan railways, NLC, shipping lines, transporters etc.
In my recent job at GIZ some other tasks also include acting as Security Focal Point for Punjab region for our project, event management logistics (as deputy) and Onsite asset management (as deputy). Dealing with landlord and making contract / agreements for properties, services has also been my responsibility.
I have been part of recruitment teams and have been managing onboarding of new staff. Last but not least that I have attended ToTs on Policy against sexual harassment at workplace, organized by GIZ.
With respect to digital competency, I would like to share that I have been using Winpaccs BashBook and CashBook, Onsite Inventory (asset management), WeBOC Customs software, FBR WHT portal, Microsoft Office (word, excel, power point, internet etc), Straight2Bank online banking.
I thank you for your time and consideration and looking forward to speak to you for this employment opportunity.
Thank you for your cooperation and support.
With best regards,
Muhammad Zahid Iqbal Malik
Projects
Experience
Administration and Finance Officer
Successfully managed administration and made sure that everything is done in compliance with organization’s rules and regulations,
Updated supervisor (at Islamabad) on regular basis regarding administration of regional office. This has been appreciated by him in annual syaff assessment,
Guided team on reports from monthly closing (check List A/B), yearly audit (check list C) and external audits with respect to administration (Lahore office had best results),
Guided team to create disciplined and well organized look of office which gives positive impression,
Successfully managed Onsite software for physical verification and timely repairs,
Made sure that the preventive measures are taken for building and where required managed repairs as per agreement with landlord,
Made sure that the vehicles, genset, machines and devices in office are very well maintained,
Successfully dealt with Government departments, authorities and agencies for creating good environment,
Successfully performed security focal point duty for Punjab and support RRMA (security incharge),
Supported team in interviews of staff and their onboarding,
Sr Administration & Finance Officer
Successfully managed administration and made sure that everything is done in compliance with organization’s rules and regulations,
Guided team on reports from monthly closing (check List A/B), yearly audit (check list C) and external audits with respect to administration,
Guided team to create disciplined and well organized look of office which gives positive impression,
Guided team on how successful preventive measures are taken for building,
Made sure that the vehicles, genset, machines and devices in office are very well maintained,
Successfully dealt with Government departments, authorities and agencies for creating good environment,
Successfully performed security focal point duty for Punjab and support RRMA (security incharge),
Supported team in interviews of staff and their onboarding,
Administration Officer
Successfully managed the completion of setting-up of Lahore office of programme,
Successfully managed administration and made sure that everything is managed in compliance with organization’s rules and regulations,
Guided team to create disciplined and well organized look of office which gives positive impression, Made sure that the preventive measures are taken for building and where required managed repairs as per agreement with landlord,
Made sure that the vehicles, genset, machines and devices in office are very well maintained,
Successfully dealt with Government departments, authorities and agencies for creating good environment,
Successfully performed security focal point duty for Punjab and support RRMA (security incharge),
