Office Coordinator

Prime Human Resource Services (Pvt) Ltd

Karachi , Pakistan

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Posted 2 days ago 367 views Report Job

PKR. 50,000 - 150,000/Month

Key Accountabilities & Responsibilities:

Provide administrative services as well as assistance to the CEO / Ex-Com in carrying out routine tasks.
Maintain calendars of daily, weekly/monthly commitments of the CEO / Ex-Com and ensure the CEO / Ex-Com is reminded of them on a timely basis. additionally, accurately expedite urgent, confidential and important correspondence to appropriate personnel as needed.
Handle incoming and outgoing correspondence, including emails and calls.
Attend CEO / Ex-Com visitors and telephone calls and give appointments to them as per schedule.
Maintain and update office records and documents while ensuring the confidentiality of sensitive information.
Follow up on action points from meetings conducted by the CEO / Ex-Com and update on the status of completion or implementation of plans in the company or respective business departments.
Facilitate travel arrangements, and reservations, prepare travel itineraries, and coordinate travel schedules and travel plans with the CEO / Ex-Com.
Process invoices, reimbursements, and other financial transactions as needed.
Review and verify invoices, coordinate approvals, and liaise with the finance department for processing.
Ensure that important correspondence is sorted and made available for review of the CEO / Ex-Com in a timely manner.
Maintain professionalism and ensure a vigilant and organized environment within the office of the CEO / Ex-Com.
Carry out any other tasks or activities as assigned by the CEO / Ex-Com.

Core Skills:

- Team player with interpersonal skills along with a focus on target delivery and meeting deadlines.
- Self-motivated and innovative with analytical and problem-solving abilities.
- Strong sense of ethics and integrity, with the ability to handle sensitive information confidentially.
- Knowledge of MS Office (Word, PowerPoint, excel).

Skills

Coordination Skills Problem Analysis Skills Communication Skills

Job Details

Industry:

Recruitment / Employment Firms

Functional Area:

Secretarial, Clerical & Front Office

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Department:

Permanent Recruitment - Outsourcing

Job Location:

Karachi, Pakistan

Gender:

No Preference

Education:

Bachelors only

Career Level:

Experienced Professional

Experience:

4 Years - 10 Years

Apply Before:

Feb 01, 2025

Posting Date:

Dec 31, 2024

Prime Human Resource Services (Pvt) Ltd

Recruitment / Employment Firms · 51-100 employees - Karachi

We are driven by the belief that organizations deserve powerful yet flexible solutions to manage non-core but mission critical processes such as Payroll, Human Resources, Time and Attendance. With over 5 years experience in business solutions, our team has tailored a payroll service to the unique needs of small, mid-sized and large businesses. We are confident we can achieve our vision. Thanks to our singular focus on using cutting edge technology to always deliver cost effective solutions accurately & on time, allowing companies to focus on their bottom line. We do this by building value-added relationships with our clients. This means that when you partner with Prime HR, you can be confident that your payroll is accurate, on time and serviced in a way that will exceed your expectations.