Posted Aug 22, 2024 1138 views
We are seeking a dedicated and organized Office Administration Assistant to support our daily office operations. The ideal candidate will be responsible for a variety of administrative and clerical tasks, ensuring the smooth and efficient functioning of our office.
Key Responsibilities:
- Answer and direct phone calls.
- Organize and schedule appointments.
- Plan meetings and take detailed minutes.
- Write and distribute email, correspondence memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Requirements:
- Proven experience as an Administrative Assistant, Office Admin Assistant, or in a similar role.
- Knowledge of office management systems and procedures.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
Preferred Qualifications:
- Experience in a similar industry.
- Familiarity with office equipment, like printers and fax machines.
Job Details
Star Trading
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