Posted Aug 19, 2024 2577 views
The incumbent will be responsible for the administration, supply chain, building Repair & maintenance and HR functions for schools, area offices, and regional office.
Repair and Maintenance:
- Lead the strategy, planning and execution, of repair and maintenance process for school buildings.
- Maintain an updated infrastructure and asset inventory for all schools.
- Scope, budget, and prioritize annual requirement of major and minor repair works.
- Oversee and direct locally managed construction projects from requisition to completion.
- Maintain a repository of reliable vendors/ contractors at district/ area level for local repair and maintenance being undertaken by the region.
- Overseeing all constructions to monitor compliance with building and safety regulations, schedule and costs.
- Coordinates and monitors schedules with Engineering department for major construction work.
Supply chain:
- Support, and monitor supply chain functions for schools and areas.
- Manage annual forecast projections to drive procurement.
- Organize and oversee inventory by keeping a detailed database of available inventory at area and regional level.
- Assist in the logistics process for central SC department.
- Responsible for timely reporting of shortages or inaccurate deliveries to SC or to the government.
- Manage locally procured supplies from procurement to delivery.
- Identify and drive continuous improvement opportunities to streamline process and improve efficiency within operations.
Office administration:
- Oversee the day-to-day operations of the regional office.
- Manage office budget and procurement of office supplies.
- Oversee the maintenance, repair, or replacement of office equipment and machine.
- Manage agendas/travel arrangements for the team.
Fleet management:
- Efficient utilization of fleet at school and office level including logistical support to big events.
- Planning and optimizing routes to increase vehicle utilization, minimize mileage and fuel consumption.
- Scheduling regular vehicle maintenance to ensure operational efficiency.
- Maintain fleet record on fleet management system.
- Establishing network of good motor workshop in the region for quality repair work of vehicles on economical rates.
Relationship management:
- Support area managers in resolving community related conflicts.
- Collaborate with area managers to build strong ties with local government officials for speedy delivery of supplies, information and other resources.
- Crisis management in case of any untoward incident involving, Principals, teachers, students, school building or transport.
Required Skills
- Excellent communication skills (oral and written).
- Excellent people skills and the ability to resolve conflicts and implement discipline.
- Knowledge of principles and procedures for administration, supply chain, logistics and HR management.
- Proficiency in using computer (MS Office, Internet etc.).
Job Details
The Citizens Foundation
The Citizens Foundation (TCF) is a professionally managed, non-profit organization set up in 1995 by a group of citizens who wanted to bring about positive social change through education. TCF is one of Pakistan’s leading organizations in the field of education for the less privileged, operating and managing over 1800 schools all over Pakistan with more than 280,000 students enrolled. Our purpose built schools, embedded in the heart of urban slums and rural communities, running successfully with a dedicated faculty and 50% student gender ratio. The organization is also running various volunteer, alumni and community development programmes which help in contributing towards a holistic development of not only our students, but also help to empower communities around our schools for sustainable long-term impact. Our Vision is “To remove barriers of class and privilege to make the citizens of Pakistan agents of positive change." Our Mission is “Through the power of quality education enabling moral, spiritual and intellectual enlightenment.” We believe in upholding our Core Values of Sincerity, Service, Beauty and Positive Conduct in everything we do.
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