Executive Assistant

We are seeking a highly professional and proactive Executive Assistant to support the Executive Director (ED) in managing daily tasks, schedules, and executive functions. The successful candidate will be responsible for handling a wide range of administrative duties and ensuring seamless communication between the Executive Director and internal/external stakeholders. The role requires a high level of discretion, organization, and multitasking abilities.

Key Responsibilities:

Efficiently manage the ED’s calendar, including scheduling meetings, appointments, and organizing travel arrangements.
Serve as the main point of contact between the ED and internal/external partners, clients, and team members.
Prepare agendas, reports, presentations, and documentation for meetings and events.
Handle confidential information with the utmost discretion and professionalism.
Act as a liaison with key stakeholders and ensure smooth communication and coordination between departments.
Track and follow up on tasks and projects to ensure deadlines are met and priorities are managed.
Perform research, compile data, and generate reports to assist in decision-making processes.
Manage ED’s Office documentation and files management
Organize and coordinate ED’s international and domestic travel, including flight bookings, hotel accommodations, and itineraries.

Requirements:

ScheduleMinimum Bachelor’s degree in Business Administration, Communication, or a related field (preferred).
ScheduleMinimum of 2-5 years of experience as a Executive Assistant to senior leadership, ideally in a corporate environment.
ScheduleStrong verbal and written communication skills.
ScheduleExcellent organizational skills with the ability to prioritize tasks and multitask in a fast-paced environment.
ScheduleHigh level of discretion and confidentiality when dealing with sensitive information.

Skills

Communication Skills Fluent in English Executive Administrative Assistance

Job Details

Industry:

Information Technology

Functional Area:

Executive Management

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Islamabad, Pakistan

Gender:

Male

Minimum Education:

Bachelors

Career Level:

Experienced Professional

Experience:

2 Years - 5 Years

Apply Before:

Mar 11, 2025

Posting Date:

Feb 10, 2025

Trojans

Information Technology · 51-100 employees - Islamabad

Trojans is one of the fastest growing providers of information technology (IT), Engineering design and services in Pakistan. Since its founding in 1991, TROJANS has focused on the innovative application of information technology, Engineering design and services. Over this period we have remained an agile, customer-focused organization that provides our customers with the most highly experienced engineers and technical personnel in the industry. Our detailed knowledge of in-demand technologies and clear vision of customer goals, allows us to execute tailored services that meet or exceed customer requirements and needs. This includes developing partnerships and alliances with vendors, integrators and other service providers to deliver streamlined, complete solutions. TROJANS services range from Industrial Computing to helpdesk support. In order to meet the changing demands of the Automated Engineering Solutions market and keep ahead of our larger competitors, TROJANS joined hands with M/s Infocad-Greece in 2003 for representing their complete range of Products/Solutions exclusively in Pakistan. Our exclusive services range from CAD/CAM/CAE to Rapid Prototyping and Product lifecycle Management (PLM) Solutions to design and quality procedures to development and validation. These services have been incorporated in all of our solutions offerings. With our long-term commitment to Public and Private Sector IT transformation and customer satisfaction, TROJANS has established a strong niche and successfully increased its presence in Pakistan�s Market.