Assistant Finance Officer

Job Description

Technical:

The following are the main responsibilities that the role holder will be accountable for:

• To keep finance records (soft/hard) and analyze financial reports to ensure accurate information available for planning
• To be fully conversant with all aspects of the computerized financial and payroll ledgers
• Look after the cash payments and review the filled-up payment requisition form as a whole
• Ensure the accurate preparation of cheques deduction of applicable tax and get approval of competent authority for payment
• Calculation of tax and make sure the submission of challans in the govt treasury
• Review the invoices raised by the suppliers
• Recording receipts for cash expenditure
• Securing petty cash and its reconciliation prior to month end and replenishment
• To reconcile the monthly bank reconciliation
• To maintain smooth coordination with other departments
• To ensure the policy of Islamic relief regarding to financial aspects
• Maintained better relationship with bank at Field office NUSHKI
• To Process Perdiem Payment As per policy and Make sure the attachments
• Processed Monthly Bank Reconciliation as per requirements
• Prepared monthly Withholding Tax Details and shared it to the Area Office timely
• Ensured Bank Balance before Cheque Handover and Communicate Bank Issues With area office timely and Also take follow up timely for fund transfer
• Process and review Staff Medicals Payment and maintained Tracking sheets as per limit
• Also maintained Different tracking sheets (CPI/Cheque/Admin Petty cash/Staff Cash Advance) and update on regular Basis
• Responsible for Admin Petty cash coding and settlement
• Responsible for All Unit 4 transactions Process and enter financial Data in Unit 4 as per guidance
• Responsible for reviewing all submitted financial vouchers deeply and make sure supporting before payment and Maintained better Coordination with Other departments and communicate queries timely with field office team
• Ensure the supporting Documents before filling and maintain filling system as per policy
• Maintained better Coordination with Other departments Reviewed updated Budget versus Actual for admin petty cash coding and make sure the availability of fund in budget head before Project coding
• Also faced yearly and Project wise auditing by internal and external Auditors and ensured the availability of vouchers as per their requirements
• Also performed Different Project closings and did my best to close all the financial vouchers before Project deadlines and timely report the vouchers

Operational:

• Maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes , etc
• Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and group invoices, import the accounting in Unit 4)
• Preparation of Monthly Closing Documents (Inventories, Bank Reconciliation,  etc)
• Ensure the respect of the procedures before any payment
• Review all the payments documents for proper coding and supporting documents.
• Supervises the archiving of the accounting documents in the field and its transmission to the AO.
• Strong Skill in Excel

Organizational:

• Assist Sr Finance Officer in the Preparation of the financial reporting and audit documentation.
• Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses
• Coordinate with Bankers & other related stakeholders
• Provide the necessary information to Management to ensure compliance with National regulations with respect to administrative matters (e.g. registration, taxation and labor laws), especially when changes occur in the procedures.

Note: The position will be filled on a rolling basis, so we encourage interested candidates to apply as soon as possible. Applications will be reviewed continuously, and the role may be filled before the deadline if a suitable candidate is identified

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

• Screening clearance
• Receipt of satisfactory references

Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

Our Values and Commitment to Safeguarding:

• IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
• The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.
• All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
• In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
• By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
• Islamic Relief is an equal opportunities employer.
• To cater to the higher living cost, IR Pakistan is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency.