Programme Reporting Officer

• Develop and track work plans including the reporting schedule, and communication material based on IRP’s ongoing projects agreements with different donors.
• Ensure the compliance and adherence to contractual obligations of donors/partners at all levels.
• Ensure that reports are aligned, particularly the final ones, with the findings of their respective studies such as baseline, end line, evaluation, post distribution monitoring surveys etc.
• Review all donor/partner funded reports coming from different area offices and ensure that the donor formats and guidelines regarding narrative, financial, media etc. have been complied with.
• Ensure accuracy of the information/data given in reports by triangulating these with their respective proposal documents. Similarly, ensure the accuracy of Sex, Age and Disability Disaggregated Data (SADDD) throughout the report and at rights holder’s tables. So that all the figures of SADD data shall match with rights holders table and different thematic sectors.
• For each report, ensure that all the data across all sections, documents, annexes etc. are in harmony and devoid of any conflicting information.
• Edit and refine contents of reports coming from the area offices and track and document operational and financial variances and ensure that these are incorporated in the subsequent reports of these projects.
• Document the learnings and challenges related to reports and make a plan to ensure that these are addressed or taken into account in the subsequent reports.
• Coordinate with the media and communication department to ensure that the visibility and communication standards of different donors are adhered to.
• Develop appropriate effective tools and mechanisms in consultation with area offices and project leads for effective capturing of progress.
• Provide timely compliance advice to all concerned arising out of the service level agreements (SLA), addendums or programme schedule change request form (PSCRF).
• Undertake any other reasonable duties consistent with the job and at its level of responsibility as and when required by line management.    

Person Specification

It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its SEAH (sexual exploitation abuse and harassment) protocols. We have zero tolerance policy towards SEAH and doesn’t support any action that promote or encourage SEAH.

The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic Relief’s values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff.

Computer Skills: MS Office, MS Excel, MS Outlook

Language:

Urdu and English

Key Personal Qualities:

• Strong analytical and problem-solving skills with the ability to exercise sound and balanced judgment.
• Good communication skills in local as well as English / Urdu languages that delivers information with clarity in a wide range of situations.
• Has a positive nature and is able to overcome issues that create hindrance in the achievement of entrusted goals / objectives.
• Have a learning attitude and a continuous improvement philosophy.

Value Added Skills

Clarity and understanding of concepts in the following areas:

• Results Based Reporting
• Technical Standards such as Core Human Standard, Sphere Standard and companion and complementary standards i.e. LEGS, MERS, CPMS, ADCAPs, etc.
• Do No Harm
• Value for Money
• Project Cycle Management (LFA etc.)
• Protection and Inclusion
• Risk Matrix
• Stakeholder Analysis
• Monitoring & Accountability and able to analyze and interpret social and financial statistics.

Pre-employment Checks

Any employment with Islamic Relief will be subject to clearance of screening and a Satisfactory Reference Check

Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

Our Values and Commitment to Safeguarding

IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Islamic Relief is an equal opportunities employer.

To cater to the higher living cost, IR Pakistan is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency.