Administration Responsibilities:
·       Oversee day-to-day administrative operations of the renewable energy facility.
·       Daily site administration report.
·       Prepare monthly rotation plan for site team.
·       Execute vehicles arrangement for rotation, site team movement, guests, visitors and on time deputation.
·       Ensure office, accommodation, and mess inventory are well maintained regularly.
·       Close coordination with O&M client team.
·       Monitor contractor admin activities as per the agreement till completion.
·       Overall responsible for the administration work of both site facilities.
·       Supervision of the plant housekeeping work.
·       Worked closely with EHS team in order to ensure IFC and environment compliance.
·       Administrative support to various departments, including correspondence, scheduling meetings, and organizing travel arrangements.
·       Liaise with vendors, obtain quotes, and negotiate to ensure cost-effective and timely procurement.
·       Petty cash custodian.
·       Managing local issues at site keeping in view company policies.
·       Weekly and monthly meetings with contractor admin.
·       Resolving queries of site team.
·       Supervising the performance of support staff, including drivers, mess staff and office boys.
·       Represented company in corporate events.
·       Conducting stakeholders engagements meetings as per the stakeholders engagement plan.
·       Coordinate with all departments across the organization ensuring communication and efficiency.
·       Maintain good relationships with law enforcement agencies, district administration and local people.
Security Responsibilities:

Developed and implemented security plans, policies and procedures to safeguard the renewable energy facility and its assets.
Oversee the security surveillance system, including CCTV cameras and alarms.
Monitor visitor access, issue security badges, and ensure compliance with security protocols.

·       Developed security plan and protocol for NTDC poles.
·       Conducted regular drills and training sessions to ensure preparedness.
·       Ensure security personnel are equipped with necessary skills and knowledge to effectively handle security situations.
·       Monitor surveillance feeds, investigate suspicious activities, and report incidents as required.
·       Coordinating with supervisor and contractor for any administrative and security concerns.
·       Promoting a culture of security awareness among employees, contractors, and visitors.
·       Respond to security incidents, breaches, or emergencies promptly and efficiently.
·       Conducted security briefings and training sessions to educate individuals about security protocols.
·       Coordinate with relevant authorities and stakeholders to manage and mitigate security-related risks.
·       Conducted risk assessments and recommended security measures accordingly.
·       Manage access control systems and protocols to regulate entry and exit points of the facility.
·       Report security and administrative concerns to manager on a timely basis.
Record Keeping:
·       Prepared inventory and issuance record of site facility, accommodation and TSF.
·       Preparing monthly site team attendance on Time Trax software and manual attendance of support staff.
·       Maintain comprehensive accurate logs, records, reports and submitting them to supervisor for review.
·       Prepared site vehicles and EDG monthly expense record.
·       Drivers petty cash expense sheet.
·       Review of monthly Invoices and guards’ attendance for salary disbursement.
·       Developed and maintained site stock register.
·       Maintain and update administrative documents, contracts, permits, licenses, and employee records.
·       Preparing monthly safe man hours for HSE record.
·       Participate in liaison with local communities for CSR activities.
Mess Management:
·       Developed and conducted daily and weekly mess food hygiene audit.
·       Weekly and monthly procurement of grocery and fresh ration for site mess.
·       Preparing monthly grocery demand and site mess expense record.
·       Preparing per head cost of site mess.
·       Developed mess complaint / suggestion register.

Responsible of maintaining record and assets management of the foundation at Region level.
Providing supports to other units/departments/programs in terms of transportation, dissemination of printing resources and stationary.
Responsible for procurement matters as per Sindh Public Procurement Authority rules.
Development of policy and protocols, coordination with the stakeholders relating to procurement.
Maintains, update vehicle log books, region records pertaining to Admin, HR and finance.
Manage petty cash as per the foundation policy in order to meet daily expenses.
Preparing monthly POL, utility, water, TCS, newspaper and building rent payment cases.
Routine maintenance and weekly inspection of the official vehicles.
Liaison with stakeholders in order to get quotations and purchase them as per the rules of SPPRA.
Repair and maintenance of office building, vehicles, equipment, generators and accessories.
Handling and resolving legal and general complaints.
Dealing with local stakeholders, police and other government bodies.
Organized official meetings, awareness seminars, teacher trainings at district and region level.
Responsible of checking other district offices record pertaining to Admin, HR and Finance.
Making duty time roaster for rotating drivers, guards and support staff.
Conducting school support visits in order to ensure the foundations policies.
Conducting schools visits for data gathering and validation for foundation record.
Preparing note sheets for approval cases from concerned department/ authorities.
Preparing daily and monthly attendance manual and through software.
Communication and correspondence with higher management and field offices.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 

Smooth running of the hospital routine activities.
Supervise daily support operations and plan the most efficient administrative procedures.
Responsible of cleaning of all OPD’s, wards, floors, offices and outer area of the hospital.
Upkeep and maintenance of hospital including residential and commercial area.
Upkeep of vehicles, generators, air conditioners and other related equipment used by the hospital.
Maintain hospital imprest fund, secretary of donations and prepare financial reports.
Dealing in financial matters, obtaining quotation, scrutiny and payment of bills, small purchases.
Prepare TIS attendance, manual leave record and personnel files of staff.
Monitoring of security and surveillance system of the hospital and residential area.
Hire, train and advise staff by giving orientation and training to the employees.
Supervise performance of support and paramedic staff.
Developed, reviewed and improved administrative systems, policies and procedures.
Receiving and directing visitors.
Management of canteen and supervision of waste management.
Planned and promoted organizational events, organized eye camps and training sessions.
Create awareness about LRBT through print media & promoting hospital achievements among masses.

Supervising day to day operations of the administration department.
Manage, repair and maintain company’s office building, furniture and equipment.
Perform security process evaluations and inspections.
Maintain Strong relationship with vendors in order to get the best pricing on supplies and services.
Ensuring office is stocked with necessary supplies, all equipment is working and properly maintained.
Responsible for managing petty cash and daily operational expenses.


Hiring of staff, maintaining personnel file, preparing attendance and leave record.


Managing a team of janitorial staff to make ensure proper office hygiene and cleanliness.
Facilitating booking, travel arrangements (transportation & accommodation) of the senior management.
Exhibiting polite and professional communication via e-mails and phone calls.
Maintaining of files and database.
Managing appointments and schedule meetings.
To ensure and facilitate uninterrupted provision of water, gas, electricity, telephone and other utilities.
Oversee facilities services, time office, reception, canteen management, courier and postal services operations and maintenance activities.
Monitoring of security and surveillance system of the office area.
Maintain good Liaison with government, semi government departments and regulatory bodies.


Implement the organization’s security policies and procedures.
Assisting Manager Admin in general management operations and routine work.

Oversee day to day administration of the school.
Responsible for providing administrative assistance to the principal in managing school activities.
Creating, updating and maintaining proper records and filing system.
Responsible for procurement of office supplies, office administration, repair and maintainance work.
Responsible for petty cash and to manage daily operational expenses.
Communicate with parents regarding failing grades and disciplinary issues.
Responsible for housekeeping operations to ensure the school and office operates smoothly.
Represent and maintain school image and reputation.
Maintain strong relationship with parents, students, employees and local community.
Ensure a safe, clean environment and undertake provision of first aid and medication for students.
Serves as liaison on behalf of Principal to all internal staff, external contacts and communications.
Other related duties and responsibilities assigned by the principal.