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概要
I am a dedicated and detail-oriented Finance Assistant at Mercy Corps, having joined the organization on December 4, 2023. In my role, I manage a broad range of financial operations, including payment processing, preparing cheques, handling petty cash, and conducting regular cash counts. My responsibilities also encompass archiving financial documents, issuing tax certificates, and ensuring the accuracy of financial records through document review and updates to payment registers.
I am responsible for preparing and sharing detailed payment summaries, coordinating with both field and office staff for advance settlements, and managing the preparation of bank transfer requests and vouchers. My expertise also extends to ensuring compliance with financial procedures by reviewing documents for proper coding, approval, and supporting documentation, and resolving any discrepancies or missing information.
Through my role, I actively support operations and program teams by sharing payment proofs and summaries, managing communication with auditors and the country office, and maintaining a systematic approach to document registration and processing. I am committed to upholding Mercy Corps’ financial integrity while fostering collaboration across teams to ensure smooth financial operations.
工作经历
Finance Assistant
Job Description
Financial Documentation & Record Keeping:
Archived and maintained financial documents, ensuring accuracy and compliance with organizational standards.
Managed document registers, updated payment statuses, and facilitated document corrections or additional information requests.
Conducted initial reviews of financial documents, verifying coding, approvals, and supporting documentation.
Payments Processing:
Prepared and processed payments (cheques, bank transfers, petty cash) and uploaded them into the bank module.
Resolved payment rejections by verifying IBAN validity and coordinating with stakeholders for corrections.
Issued tax certificates and ensured timely vendor payments.
General Accounting & Posting:
Prepared and uploaded general entries into Navigator for accurate and timely posting of financial transactions.
Ensured all entries were correctly coded, approved, and supported by relevant documentation.
Financial Reporting & Reconciliation:
Prepared and shared payment summaries, batch payment reports, and bank statements with relevant teams.
Updated payment registers and conducted weekly/monthly cash counts to ensure accurate financial reconciliation.
Coordination & Communication:
Coordinated with field and office staff for advance settlements and payment-related queries.
Liaised with banks for bill submissions, bank draft collections, and other banking activities.
Shared payment proofs, vouchers, and financial reports with operations, field teams, and auditors.
Voucher Management:
Prepared vouchers (expense reports, advance issuance) and attached supporting documents for all transactions.
Managed re-approval of vouchers for amount increases and ensured proper documentation and sharing with stakeholders.
Administrative Support:
Handled scanning, photocopying, and petty cash management, ensuring accurate record-keeping.
Supported audit processes by providing vouchers, bank statements, and other financial documents as required.
Key Achievements:
Streamlined payment processing by resolving rejected payments efficiently, reducing delays .
Improved financial documentation accuracy by implementing a systematic review process for coding and approvals.
Enhanced coordination between field and office teams, ensuring timely advance settlements and payment updates.
Successfully managed the preparation and uploading of general entries into Navigator, ensuring accurate and timely financial postings.
