خلاصہ

Designation Asst. Manager Accounts Finance /I.T Coordinator
Company K.B.Sarkar Co.
Nature of Business Import Corporate Sales Distribution.
Duration Oct-2015 to Present
Job Purpose Dynamically contributes to the overall success of the Company by achieving project base task in different areas of the business.
Report to CEO of the Company.

Currently project Responsible for companies Finance Accounts by compiling and analyzing account information and will documents financial transaction by entering account information in Customized ERP software which also include recommendation financial action by analyzing accounting options. Plan to incorporate ERP and CRM module into existing software.
Coordinate with IT solution expert on behalf of The Company.
Responsibilities

Inventory Control
Preparing and maintaining records of all inventory
Compiling inventory reports and issuing them to management
Maintain daily records of shipments and invoices to see what products need to be replenished
Compare inventories with what's on office records
Compute figures from records, such as sales orders or purchase invoices to obtain current inventory
Prepare reports on price lists, inventory balance
Investigating inventory shortages and discrepancies
Posting weights and shipping charges
Coordinate with sales reps, customers and other members of the warehouse, as necessary

Invoicing
Compiles data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered, Compares invoices against purchase orders/ Internal Purchase Orders and shipping and receiving documents to verify receipt of items ordered
Monitor computes figures to determine prices and discounts, following invoices and credit memorandums
Contacts vendors or buyers regarding errors in partial or duplicate shipments, prices, and substitutions.
Maintains file of returnable items received from or returned to vendors
Writes check or prepares voucher authorizing payment to vendors
Issue monthly customer statements
Update customer files with issued invoices
Process credit memos
Update the customer master file with contact information
Track exceptions between the shipping log and invoice register
Generated complete, accurate, and timely invoices using billing software Issue to customers
Corrected entries on invoices for discrepancies in prices, quantity of goods, and total amount
Collected returned goods from clients and adjusted the amount in the invoices
Prepared vouchers, receipts, and checks as required and entered details in the system
Indexed clients' database, updated contracts, and added new customer accounts
Maintained records of invoices posted, payment collected, and change in address of clients

Procurement
Collate purchase orders and purchase requisitions in order to order materials, goods and supplies
Send approved purchase orders to the suppliers
Review inventories and order as required
Interact with the suppliers as required
Review deliveries against the orders
Follow up and Track the status of any orders
Produce and maintain all reports
Manage procurement activities including RFP's (Request For Proposals)

Financial Control
Working with spreadsheets, sales and purchase ledgers and journals
Calculating and checking to make sure payments, amounts and records are correct
Sorting out incoming and outgoing daily post and answering any queries
Controlling credit and chasing debt
Reconciling finance accounts and direct debits
Prepares asset, liability, and capital account entries by compiling and analyzing account information
Documents financial transactions by entering account information
Recommends financial actions by analyzing accounting options
Summarizes current financial status by collecting information preparing balance sheet, profit and loss statement, and other reports
Substantiates financial transactions by auditing documents
Maintains accounting controls by preparing and recommending policies and procedures.
Guides accounting clerical staff by coordinating activities and answering questions.
Reconciles financial discrepancies by collecting and analyzing account information.
Secures financial information by completing data base backups.
Maintains financial security by following internal controls.
Prepares payments by verifying documentation, and requesting disbursements.
Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions
Prepares special financial reports by collecting, analyzing, and summarizing account information and trends
Maintains customer confidence and protects operations by keeping financial information confidential
Maintains professional and technical knowledge by attending educational workshops reviewing professional publications establishing personal networks participating in professional societies
Accomplishes the result by performing the duty
Contributes to team effort by accomplishing related results as needed

Accounts Receivable
Maintain up-to-date billing system
Keep track and process accounts and incoming payments in compliance with financial policies and procedures
Perform day to day financial transactions including verifying, classifying, computing, posting and recording accounts receivable data
Prepare bills, invoices and bank deposits
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
Verify discrepancies by and resolve clients' billing issues
Generate financial statements and reports detailing accounts receivable status
Monitor Follow up on, collect and allocate payments
Carry out billing, collection and reporting activities according to specific deadlines
Perform account reconciliations
Monitor customer account details for non-payments, delayed payments and other irregularities
Research and resolve payment discrepancies
Generate age analysis
Review AR aging to ensure compliance
Maintain accounts receivable customer files and records on cloud
Follow established procedures for processing receipts, cash etc
Prepare bank deposits
Investigate and resolve customer queries
Process adjustments
Develop a recovery system and initiate collection efforts
Communicate with customers via phone, email, mail or personally
Assist with month-end closing
Updates receivables by totaling unpaid invoices
Resolves valid or authorized deductions by entering adjusting entries
Resolves invalid or unauthorized deductions by following pending deductions procedures
Summarizes receivables by maintaining invoice accounts coordinating monthly transfer to accounts receivable account verifying totals preparing report
Protects organization's value by keeping information confidential
Updates job knowledge by participating in educational opportunities
Accomplishes accounting and organization mission by completing related results as needed

Accounts Payable
Reconciles processed work by verifying entries and comparing system reports to balances
Charges expenses to accounts and cost centers by analyzing invoice/expense reports recording entries
Pays vendors by monitoring discount opportunities scheduling and preparing cheques resolving purchase order, contract, invoice, or payment discrepancies and documentation issuing stop-payments or purchase order amendments
Pays employees by receiving and verifying expense reports and requests for advances preparing checks
Maintains accounting ledgers by verifying and posting account transactions
Verifies vendor accounts by reconciling monthly statements and related transactions
Maintains historical records by microfilming and filing documents
Disburses petty cash by recording entry verifying documentation
Reports sales taxes by calculating requirements on paid invoices
Protects organization's value by keeping information confidential
Accomplishes accounting and organization mission by completing related results as needed
Review and verify invoices and check requests
Sort, code and match invoices
Set invoices up for payment
Enter and upload invoices into customized ERP system
Track expenses and process expense reports
Post transactions to journals, ledgers and other records
Reconcile accounts payable transactions
Monitor accounts to ensure payments are up to date
Research and resolve invoice discrepancies and issues
Maintain vendor files record on spread sheet system
Correspond with vendors and respond to inquiries
Assist with month end closing
Provide supporting documentation for audits

Petty Cash Management
Administers and processes all Petty Cash transactions within the parameters of policies and procedures
Maintains the Petty Cash float
Prepares Reimbursement Claims on a weekly basis
Receives, issue receipts and deposits all cheques collected from external and internal clients
Prepares vouchers related to various revenues and expenses

Tax Matters
Create tax data collection systems
Complete required tax reporting in a timely manner
Prepare and update tax provision schedules
Preparing sales tax summary
Update the company sales tax database as tax rates change
Research and correct process errors that caused incorrect tax filings
Advise management regarding the tax impact of corporate strategies
Advise management on the impact of new laws on tax liabilities
Coordinate outsourced tax preparation work
Identify tax savings in prospective acquisition scenarios
Prepare Monthly Withholding Tax/Sales Tax statement
Preparation of Income Tax statement
Prepare and follow up for GST invoices
Collecting filing of Certificates of Tax Deducted at source from the parties

I.T Coordinator
Works with management and other departments to implement a successful IT plan
Assists in the implementation of the IT plan and trains the individuals who will need to use it
Establishes various guidelines for evaluating the IT systems and determining where changes should be made
Assists in budgeting for IT expenses, including the purchase of new equipment and software when necessary
Diagnoses issues when computers or other technologies are not working as they should
Implements a plan for repair or replacement of computers and other forms of technology
Instructs IT professionals Software Development Team for assigns projects as needed
Forms strong bonds with equipment manufacturers and service providers so that issues can be resolved more quickly
Prepares regular reports for management officials attends meetings to present these findings.

Previous Experience 01
Designation Business Analyst
Company www.Nationalpk.com e-Commerce Shopping Web Portal Karachi
Duration Aug-2010 to Sep, 2015
Job Purpose To contributes to the overall success of the Company by effectively managing all Development, Search Engine Optimization, Marketing financial tasks for the organization.

Responsibilities

Overall Scope of the Job
As a Business Analyst of e-Commerce I am responsible for collaborating with cross-functional partners to manage all aspects of the e-Commerce business including, business planning, content strategy and development, promotional campaigns and other online marketing, website design, customer service, web analytics and web technologies
Serve as a liaison and primary point of contact within the e-Commerce organization for cross functional partners acting as a project manager to evaluate, prioritize, develop, manage, implement and test e-Commerce initiatives
Participate in the development and execution of strategic and tactical business plans with other members of the cross functional team supporting the e-Commerce strategy
Manage the user experience of the website including site navigation, content development, checkout funnel and promotional campaigns
Develop and oversee the effective planning, QA and execution of content across the websites and online marketing campaigns to ensure efficiency, accuracy and timeliness of all web content publishing
Manage all aspects of web analytics related to e-Commerce and communicate relevant information to team members, executive leadership and cross-functional partners
Partner with key cross-functional teams to ensure all relevant organizational goals and implications are factored into e-Commerce projects
Build and direct a cohesive team of internal and external personnel to effectively develop e-Commerce solutions
Proven leadership of large e-Commerce projects
Extensive knowledge of e-Commerce technology as affiliate to e-Commerce from 2006 and sophisticated analytics
Generate and implement new sales and marketing initiatives to increase e-Commerce sales and profitability
Provide expertise on current e-Commerce industry best practices. Consult on cross-functional projects to ensure e-Commerce principles are incorporated
Identify new areas of e-Commerce opportunity beyond current organizational thinking
Outstanding analytical skills, strong experience interpreting test results drawing conclusions
Demonstrated strong business judgment and decision-making skills ability to identify, prioritize, and articulate highest impact initiatives
Development of e-Commerce capabilities which will drive aggressive sales goals and optimization of site-wide Key Performance indicators
Management of the e-commerce PL through detailed forecasting, budget development and oversight, revenue generation and marketing activities in conjunction with other internal and external teams
Enhance the website, increase mobile device usability, improve the user experience with the goal of greater customer loyalty, enhanced look/feel, and increased product pull through with each order
Ownership and management of Internet marketing including social media integration campaign
Oversee paid strategy, implementation execution of all online marketing campaigns, including Search, Affiliate Marketing
Work with planning teams to ensure alignment in assortment planning and markdown strategy, while maintaining a wide breadth of available products
Understand core metrics traffic and conversion analysis. Monitor results and Improve conversion.
Online channel focus to optimize inventory turnover in warehouse and stores
Recap weekly/monthly product performance selling by class, major events that drove business, trending attributes
Oversee site infrastructure development, technology recommendations and enhancement
Track and share e-Commerce and retail trends as well as competitive landscape information
Manage and develop Online Merchandisers, E-Commerce Marketing Manager, Web Developer, and Customer Service Representatives
Monitor competitor marketing efforts and industry trends to take appropriate preemptive and responsive action staying informed of industry developments relating to e-Commerce
Define the optimal customer web site experience, including working with internal/external teams on the development and maintenance of web content and translating customer's needs into new site features and new services
Implement necessary processes to quickly scale operational capabilities
Create effective consumer communication campaigns to increase click thru rates, conversions, new customer acquisition, and retention
Project management of any new products or enhancements to online environment (i.e., affiliate programs, personalization, native mobile applications, search engine marketing and optimization)
Measures customer satisfaction through online satisfaction surveys, focus groups, etc. and make recommendation for modifications based on that customer feedback
Experiments with natural and paid search methodologies test and recommend optimal search engine optimization strategies for website
Manages vendor relationships


Designing Development
Good understanding of FTP/ web development tools
Knowledge of e-Commerce related systems including shopping cart solutions, SCM, CRM, payments, user management, marketing related systems, etc
Knowledge of mySQL database PHP
Experience in e-Commerce related systems integration
Experience with CSS/CSS3 and semantic HTML/HTML5 and have strong debugging abilities across all major browsers.
Passionate about software design patterns and practices that tame the complexities of building, maintaining and testing web applications.
Familiar with popular e-Commerce suites, e.g. Opencart, Magento, etc.
Experience with Content Management interface development
Experience with e-Commerce platform development and e-Commerce website implementations a plus
Provide all graphic design support for Direct to Consumer department, including
Create and update web marketing materials including website content, images and banners
Design landing pages, banners, images and various materials for promotional campaigns, giveaways, social media posts etc.
Create retargeting and affiliate ads
Provides graphic design support for various departments as needed, such as
Retail sales promotional materials, posters and signage
Event materials, posters and signage
Maintains and edits image resource files and media files
Ensures that all materials are on brand, confirming to the standards and expectations for the brand voice
Ability to visualize other people's ideas and translate them to completed design, as well as generate ideas and concepts of their own, offering creative ideas and the willingness to collaborate with others
Ability to take critical feedback and make the necessary adjustments.
Experience of OpenCart/ Magento

Customer acquisition
Develop and implement our customer acquisition strategy, including SEO, PPC, affiliate, social, print advertising, direct marketing and leafleting, as well as emerging channels
Manage and develop tools for comparative evaluation of different channels, looking at CPA, quality and quantity of customers
Conduct regular and in-depth analysis of our customer trends and patterns and act on this analysis to inform short, medium and long term strategy
Excellent analytical skills with the ability to make sense of complex data
Ambitious and able to drive through change
Excellent project planning and management skills well organized and comfortable managing conflicting demands
Enthusiastic, creative and motivating able to provide support and encouragement to colleagues and senior manager with varying levels of skills

Content Administration
Generate and update website content (products, content, promotions)
Work with agencies to build traffic sales via the website (PPC agency, email marketing provider, e-commerce provider, etc)
Plan, define and implement website changes and functional improvements
Maintain and update the online marketing plan for the website
Monitor key performance indicators on the website and develop plans to improve them
Marketing
Understanding of the disciplines required to drive traffic to retail websites (PPC, email marketing, link generation, online pr, SEO, offline marketing and pr, affiliate programs, etc)
Understanding of order management/customer fulfillment in an e-commerce context
Frequently using packages like Excel and Photoshop
Computer literate and understanding of web technologies (FTP, browsers, basic HTML, data files)
Familiar with data management
Basic understanding of Google products such as Webmaster Tools Analytics would be desirable
Understand and develop sources of traffic ( the factors that influence it) email, SEO, PPC, affiliates, social media, catalogues etc
Liaise with agencies or in-house teams to implement and support campaigns
Investigate, evaluate and assess new ways of generating additional traffic/orders
Produce reports to analyze the performance of all online marketing campaigns and promotions (via reports, analytics, surveys etc)


Previous Experience 2

Designation Trainee Officer
Company Bank Alfalah Islamic Karachi
Duration Feb-2010 to July 2010

Projects during Internship
Compilation of Daily MIS with Profit Loss Variances and forward to Executives.
Compilation of Various Monthly MIS/Report of IBG Branches
Preparation of Daily balance sheet Profit Loss Accounts of IBG Consolidated.
Compilation of With-holding Tax statements of Islamic Group Branches.
Compilation of FCY and LCY Inter-branch working for IBG Branches.
Follow up with branches for timely compilation of data for onward submission to Finance Division, HO SBP.


Previous Experience 3

Designation Accountant
Company Hamdard University Karachi
Duration Aug-2005 to Jan-2010
Job Purpose To contributes to the overall success of the organization by effectively managing all financial/ IT tasks for the organization.
Responsibilities

Financial reporting
Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP).
Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
Prepare all supporting information for the annual audit and coordinate liaise with the external auditors as necessary.
Filing, Document and maintain complete and accurate supporting information for all financial transactions.
Ensure that all statutory requirements of the organization are met including Charitable Status.
Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash.
Reconcile bank and investment accounts.
Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll.
Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.
Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.
Manage the cash flow and prepare cash flow forecasts in accordance with policy.
Prepares standard accounting reports and statements and also non-standard reports and statements.
Provides solutions to problems presented by lower level staff and recommends changes to accounting system, methods or procedures to management, utilizing knowledge of accounting principles and practices.
Identifies informational needs of management and revises or refines account structures or data accordingly.
Effectively communicate present the critical financial matters to the Finance Directorate.
Assist administrative staff as per need.

Budget preparation
Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director and Finance Committee.
Assist Program Directors and Project Managers with the preparation of budgets for funding applications.
Reviews and approves expenditure, and purchasing documents for availability of funding, mathematical correctness, and compliance with organization's policy.

Payroll preparation
Oversee all payroll functions to ensure that employees/ visiting faculty are paid in a timely and accurate manner.
Prepare payment of visiting faculty members as per procedure different slabs.
Process and submit statutory and benefits remittances on time.

Project management monitoring
Maintain financial records for each project in a manner that facilitates management reports.
Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders.
Provide accurate and timely reporting on the financial activity of individual projects.

Information technology
Evaluate the need for customized software to meet the organization's financial data processing, control, and reporting requirements.
Help to implementing customized financial software in appropriate manners that meets the organization's information requirements and financial resources.

Office administration
Oversee and supervise the administrative function of the organization including reception, Student facility management cell, safety of the work environment, and provision of furnishings and equipment necessary for effective operations.
Arrangement of Board of Governs Finance and planning committee meeting in thrice a year. Inspect venues to ensure that they meet the Executive's requirements
Meeting, convention, and event planners after understand the purpose of the meeting or event. Plan the scope of the meeting, including time, location, and cost of the event.
Coordinate event services such as transportation, and food service, Monitor event activities to ensure the event attendees are satisfied.
Review event bills and approve payment to reimburse the petty cash.

Quality Enhancement Cell/ Quality Assurance
Implementing quality assurance processes and methods of evaluation to affirm that the quality of the higher education standards is being maintained.
Development of Self-Assessment Reports of the programs as assigned by the Director QEC keeping in view the requirements laid down in Quality Assurance Manual of Higher Education Commission, Pakistan.
Monitoring the Collection of Students feedback data. After the data processing and its analysis, provide the relevant Quality reports to the Campus Director, Director QEC, HODs and the relevant faculty members.
Generating Faculty course review reports after collection of the data from relevant faculty members on the pattern as assigned by the Director QEC
Assist in review of quality standards and the quality of teaching and learning in the sub-campus.
Implementation of various QEC related policies and procedures at the sub-campus.
Reporting to Director QEC.



Previous Experience 4

Designation Inventory Data Entry
Company National Electronics Sadar Regal, Karachi
Duration 1998 to June, 2005

Responsibilities
Maintains daily Stock daily Sales report
Maintains payable receivable Accounts
Income-Expense Variances with Reasoning
Maintains transactions dealing records