Managing Procurements of USD-65-Million under economic and social inclusion component of whole Project cost USD-200-millions of Goods (Procurement Tablet PC’s, Age-appropriate Furniture, ECE Kits etc), Civil / Construction Works of Renovation of classrooms & Consultancy Services i.e. Hiring of Individuals Consultants, Consultant Firms and Non-Consultancy Services by floating RFB, RFP, REOI & RFQ using ICB, NCB, CQS, QCBS, Direct Contracting and RFQ Procurement methods under World Bank Procurement Regulations & Guidelines.
Prominent & Leading Roles
➢ Support PMIU in undertaking all procurement-related functions under the Project;
➢ Ensure compliance with: (i) World Bank’s Procurement Regulations for IPF Borrowers for Goods, Works, Non-Consulting and Consulting Services, dated July 1, 2016 (revised in November 2017 and August 2018, 2020);
➢ Lead the use of Systematic Tracking of Exchanges in Procurement (STEP) to plan, record, and track all procurement transactions;
➢ Assist technical teams of PHCIP, and PMIU with the development of generic and policy- compliant TORs and specifications; as relevant.
➢ Conforming to the Bank’s Procurement Regulations, prepare and issue various documents required at different stages of the procurement cycle e.g., EOIs, IFBs, RFPs, bid documents, evaluation reports, minutes of negotiations, contract awards, contracts, and various internal processing documents required to facilitate decision making.
➢ Maximize the efficiency of the procurement cycle by providing strategic expert advice and implementing necessary controls ensuring transparency cost-effectiveness and soundness of all procurements carried out under the project.
➢ Support the project in organizing bid evaluation meetings by (i) arranging the venue and the timing of bid opening, evaluations with evaluation panel members, (ii) preparing necessary bid evaluation packages (bid documents, proposals, evaluation sheets, etc.) and distributing them to evaluation panel members, (iii) attending bid evaluation meetings as a note taker and keeping the minutes of the meetings, and (iv) providing other necessary technical supports to facilitate the procurements
➢ Address all matters associated with the procurement of goods/works/services e.g., taxation, duties, and customs clearance with the support of relevant PMIU specialists.
➢ Seek familiarity with and ensure strict adherence to World Bank’s Anti-Corruption Guidelines, July 1, 2016, and develop appropriate procedures, controls, checks, rules, etc. preventing fraud, pilferage, etc. in the procurement process.
➢ Assist various audit/ex-post review outfits in the performance of their tasks by ensuring that procurement documents are efficiently filed and provide a complete track of the procurement cycle.
➢  Ensure compliance with various fiduciary controls, etc. as stated in the Project Operations Manual in the procurement process and propose improvements; if any;
➢ Monitor the progress of procurement activities by periodically updating Procurement Plans;
➢ Prepare all required documents e.g. item Specification, BoQ, budget and ToRs in consultation with relevant staff member;
➢ Design/ update and facilitate the management of the overall procurement management record and filing system;
➢ Liaise and coordinate with the World Bank and its supervision missions;
➢ Lead assignments involving moderate to high levels of risk with many variables, requiring constant review of deliverables and process, and multi-discipline including that outside of own field of expertise in line with the Project Design;
➢ Assist various audit/ex-post review outfits in the performance of their tasks by ensuring that procurement documents are efficiently filed and providing complete track of the procurement cycle;
➢ Respond adequately and timely to audit queries;
➢ Contract Management:
Oversee the verification of invoices received against goods receipts and contracted prices prior to approving the processing of such invoices for payment;
➢ Administer contract performance, including delivery, receipt, warranty, damages, and insurance;
➢ Monitor the progress of contracts signed with suppliers/consultants ensuring that all policies/procedures and requirements are fully complied with by them as per the terms of the contracts
➢ Review, revise, and clear purchase orders and contracts prior to forwarding them for approval to the appropriate official/forum;
➢ Supervise the maintenance of relevant internal databases and files, monitor contractual agreements, direct provisioning contracts, and inform users affected of contractual rights and obligations;
➢ Contract closing activities as per contractual requirements.
➢ Manage the process of procurement complaint resolution.
➢ Assess and identify potential risks (institutional, political, procedural, etc.) that may negatively affect the ability of the agency to carry out the procurement process.

Managing Procurements under whole Project cost of USD-55-millions of Goods (I.T. Equipment’s, Double Decker Busses, Solar Panels, Furniture etc), Civil / Construction Works of heritage sites/roads & Consultancy Services i.e. Hiring of Individuals Consultants, Consultant Firms and Non-Consultancy Services by floating RFB, RFP, REOI & RFQ using ICB, NCB, CQS, QCBS, Direct Contracting and RFQ Procurement methods under World Bank Procurement Regulations & Guidelines and PPRA Rules 2014.
ACHIEVEMENTS:
 Procurement & Contracts regarding Constructions of Roads (Civil Works) under PTEGP Project of USD$ 10-Million.
 Procurement & Contract Management regarding Constructions of Toilet Blocks at different heritage sites of USD $1,950,00/-
 Procurement & Contract Management regarding Supply & Installation of Reversible Tuck shops & Washrooms - Tourist sites Punjab USD $ 320,000/-
 Digitization of Lahore Museum and WCLA Activities regarding Hiring of firms for Design & Supervision firms for Infrastructure Development and Façade Parking of Bhatti Gate of USD $ 1,200,000/- under WB-CQS and QCBS Procurement Method.
Job Responsibilities
 Prepare and update the procurement work plan
 Develop procurement plan, strategy and manuals in accordance to World Bank Procurement Guidelines/ PPRA 2014 and Operations Manual
 Liaise with the donor agency on project procurement and maintain the outlined guidelines governing the procurement process for the PMU-PTEG project.
 Maintain coordination of project activities and be responsible for following up with management in the achievement of all procurement-related targets
 Propose measures to overcome critical delays (if any) to project completion and on compliance with agreed procedures
 Carry out the essential duties and responsibilities in the context of providing support to the project on a full-time basis and ensuring efficient procurement and supplier management processes
 Render support on project start-up procurement issues as necessary and advise and assist the preparation of procurement packages as appropriate
 Prepare and review technical specifications from the procurement standpoint of view, refine Terms of References (ToRs) and prepare Request for Proposals (RFPs), bidding documents, contracts and evaluation reports for the project using standard PPRA 2014 documents as per World Bank guidelines

About PESRP
To support in achieving its goals of better access, quality and governance in all schools by bridging the implementation gaps through increasing access to high quality data and leading innovative reforms in partnership with donor organizations. Achievement of Article 25-A ensuring free and equitable access to education for all children between 5-16 years in letter and spirit.
ACHIEVEMENTS AND JOB RESPONSIBILITIES      
Ø  Made Procurements about PKR-2890-millions of Goods (I.T. Equipment’s, I.T. Software, Furniture etc), Civil / Construction Works & Consultancy (Hiring of Individuals Consultants & Staff) and Consultant Firms Non-Consultancy Services and saved about PKR 596-millions by floating RFB, RFP, REOI & RFQ under CQS, QCBS, Direct Contracting and RFQ as per World Bank Procurement Regulations 2020.
Ø  Made Procurements about PKR-1355-million of Goods, Civil / Construction Works and Renovations for I.T. & Science Labs in Punjab Schools through open competitive bidding for the selected schools of 17-Districts of the Punjab and saved about PKR 259-millions.
Ø  Made Procurements about PKR-450-millions of Goods, Civil / Construction Works, Renovations and Library Books for upgradation of School Libraries in the Punjab and saved about PKR 49-millions.
Ø  Made Procurements about PKR-1558-millions of Goods, Civil Works and Library Books for Infrastructure Development and Rehabilitation of Model Schools in the Punjab and saved about PKR 109-millions.
Ø  Drafting and managing contracts / agreements for projects involving procurement of works, goods and services and contract management for PMIU-PESRP.
Ø  Proper Monitoring and progress of contracts administration & implementation to ensure that it abides by the stipulated Standards, procedures and planned timetables.
Ø  Excellent knowledge on rules and legislation and other donor agencies, including international procurement and contract management best practices.
Ø  Devise and Use Fruitful Sourcing Strategies.
Ø  Develop Procurement Manual for PESRP Program.
Ø  Develop Standard Operating Procedures of Procurement, Contract and Administration Management Departments.
Ø  Finalize Purchase Details of Orders and Deliveries.
Ø  Activities generation on (World Bank’s official website) and upload required documents / information on the website - procurement plan till contact administration, termination, amendment and completion.
Ø  Manage and execute bids opening, bid evaluation of Technical & Financial Proposals and record minutes of meetings.
Develop and implement SOPs for placement of RFQ, RFP, EOI’s and Request for tenders regarding advertisements, bidding documents and execution of the bidding processes for goods, works & services.

About PDMA-DCRIP World Bank Funded Project
The government chalked out a plan in partnership with the World Bank (WB) and the Asian Development Bank (ADB) for responding to natural disasters.
       ACHIEVEMENTS AND JOB RESPONSIBILITIES
Ø  Made Procurements of about 543-millions Goods & Civil / Construction Works regarding Disaster and Rescue related under NCB World Bank.
Ø  Hiring of Individuals Consultants & Staff as Per WB & ADB Procurement Consultant Guidelines.
Ø  Complete the procurement and Contract record keeping of previous procurements.
Ø  Notify Different Committees for proper and smooth upcoming PKR-1200-millions procurements.
Ø  Carry out procurement activities in line with Punjab Procurement Rules, 2014 and World Bank Procurement Guidelines.
Ø  Manage procurement proceedings through shopping method, NCB, ICB as per approved thresholds of World Bank.
Ø  Activities generation on STEP – Systematic Tracking of Exchanges in Procurement (World Bank’s official website) and upload required documents / information on the website - procurement plan till contract administration, termination, amendment and completion.
Ø  Assists Department Heads for development of annual procurement plan, advertisement (IFB), bidding documents, Technical Evaluation Criteria.
Ø  Publication of tender advertisement (IFB) in newspapers and World Bank Portal “STEP”.
Ø  Manage and execute the pre-bid meetings, bids opening and assist Departmental Heads for technical evaluation of Technical & Financial Proposals.
Ø  Solicitation preparation and contract negotiation with vendors.
Prepare contract agreements in line with approved specs / TOR, timelines and deliverables.

ABOUT THE COMPANY & BIOMASS
The viability of establishment of bio energy projects for power generation is unprecedented in Punjab which requires practical demonstration to address issues such as availability of biomass, development of SUPPLY CHAIN mechanism including collection, storage, processing and transportation to the power plant site.
ACHIEVEMENTS
Ø   Made procurements of goods, consultancies and civil works of about more than 100-millions.
Ø   Procured 37-baler machines (square & round) of about PKR 50-million for the Company on competitive basis and distributed baler machines to the farmers/suppliers of biomass at subsidized rates i.e. 50% of the cost of the machine. Currently, the baler machines are operational in 09 Tehsils of the province of Punjab.
Ø   Sale / Disposal of purchased biomass to different investors through bidding process.
Ø   Procured biomass from farmers by ensuring the quality, cost and quantity for the company and developed foremost successful biomass baled supply chain in the Punjab. Establishment of site office, biomass sheds, drawings and civil work
MAJOR JOB RESPONSIBILITIES
Ø  Develop and implement SOPs for placement of RFQ, advertisement and execution of the bidding processes for goods, Civil / Construction Works & services.
Ø  Drafting and managing contracts / agreements for projects involving procurement of works, goods and services and contract management.
Ø  Identify and prepare a pool of relevant candidate firms/companies for consideration for projects.
Ø  Assisting Departmental Heads for development of technical evaluation criteria for EOIs, RFPs and Tenders.
Ø  Manage and execute the bids opening and assist Departmental Heads for technical evaluation of the EOIs, RFPs and Tenders (Technical and Financial Proposals). 
Ø  Manage competitive bidding and selection process of consultants/ contractor/ suppliers.
Ø  Negotiate terms and conditions with suppliers and vendors to obtain best prices and services.
Ø  Monitor contract performance and compliance in accordance with the contract Agreement, contract management plan, risk management plan and organizational policies and procedures.
Ø  Discuss defective or unacceptable new goods or services with users, vendors and other to determine cause of the problem and take corrective and preventive actions after discussions with the Departmental Heads.
Ø  Assist Departmental Heads in preparing annual procurement plan and budgets in line with the yearly objectives and ensure cost effective utilization keeping in view the principles of procurement.
Ø  Liaison with the finance and accounts department to ensure accurate and timely payments of invoices.
Ø  Provide advice and support to Senior Management for identifying opportunities to improve procurement outcomes, efficiency and value for money.
Provide support to grievance Redressal committee for all disputed matters.

ABOUT THE PROJECT
The project is aligned with the overall economic development and poverty alleviation strategy of the Government of Pakistan/Punjab. The project is also consistent with the IFAD Strategic Framework and the strategy outlined in the Pakistan COSOP of 2009.The project objective is to increase incomes of 80,000 poor households by enhancing the employment potential of the people and increasing agriculture productivity and production through Assets Transfer, Vocational / Entrepreneurship Trainings, Productivity Enhancement Initiatives, Small Scale Community Physical Infrastructure (CPI) Schemes.
ACHIEVEMENTS
§   Handling & Monitoring all procurements related matters, records and processes being as an HOD for 17 ongoing components of Livelihood enhancement(Small Ruminants, Land-Plots), Vocational & Entrepreneurial Training, Community Physical Infrastructure(Drinking Water Supply Schemes, Irrigation Schemes, Drainage and Sanitation, Access Roads & Minor Structures, Low cost housing for the poorest), Agriculture & Livestock Development (Productivity Enhancement Initiatives (PEI), Food Bank, Revolving fund for Input Supply) Training of Service Provider (Para Vets Training, Equipment for Community Service Provider) & Project Management Unit(PMU) Procurements at field and PMU level.
§   Made Procurements of PKR.2000 million (approx.) during the F/Y 2015-16, 2016-17 & 2017-18 for all ongoing and completed interventions components through UN-IFAD Guidelines / methods as well as through Approved Project Implementation Manual (PIM) and hiring of NGOs, Organizations and Consultancies like NRSP for development projects, IRM for Vocational Trainings, Bahauddin Zakaryia University (Veterinary Department) for livestock paravets trainings, FIS consultants, M&E Consultants and other Short term consultants, Jubilee Life Insurance company and preparation of SPPAP Documentaries.
       PROCUREMENT RESPONSIBILITIES
Ø  Develop and implement SOPs for placement of RFQ (request for requisition for shopping method), advertisement and execution of the bidding processes for goods, works & services under Punjab Procurement Rules - 2014, UN-IFAD and World Bank Procurement Guidelines.
Ø  To assist Departmental Heads for development of technical evaluation criteria for EOIs, RFPs and Tenders.
Ø  To Establish and maintain strong business relationships with stakeholders and Consultants/ Contractors/ suppliers including effectively managing contract enquiries, issues, disputes, variations, risks and undertaking negotiations with suppliers as required.
Ø  Ensure development of quality bidding documents in coordination with the Departmental Heads for procurement of goods, work, office routine services and consultancies as required.
Ø  Administer all processes related with shopping method, publication of advertisements in national / international newspapers for Tenders / EOIs / RFPs.
Ø  Management of petty cash transactions
Soliciting intra departmental objectives and requirements including product specification, supplier performance requirements and other criteria pertaining to goods and services procured for those departments.

ABOUT THE COMPANY
BMC was founded by a three-member team on 19th Oct, 1973 in Bahawalpur. Aslam traders, a sister concern was established in 1979. Later on, branches were opened at Bahawalnagar & Rahimyar khan in 1988 to increase the customer coverage. Lahore office opened as a branch in 1993 quickly attained the role of head office.
ACHIEVEMENTS
Ø  Developed 6-months procurement planning, strategies for BMC warehouse
Ø  Issued Purchase orders to more than 25-multinational pharmaceutical companies and received the stock accordingly on monthly basis.
Ø  Prepared the legitimated Contracts, Agreements and TORs duly indorsed from concerned competent authorities prescribed formats of more than 30-Multinational and National pharmaceutical companies.
Ø  Formulates Procurement TORs for Multinational and National pharmaceutical companies.
MAJOR JOB RESPONSIBILITIES
Ø  Good Experience / Command on ERP Software to manage re-ordering of stock, inventories, Purchase orders, contract agreements and sales.
Ø  Coordinates all activities of the Distribution Center regarding Stock management, Re-Ordering of Stock with Purchase orders, Principal Dealing and shipments of Pharmaceutical products of more than 26 National and Multinational companies effectively.
Ø  Prepare the legitimated contracts, agreements and codal, legal formalities from competent authorities on the prescribed formats with Multinational and National pharmaceutical companies.
Ø  Review or update supply chain practices in accordance with new or changing environmental policies, standards, regulations, or laws.
Ø  Select transportation routes to maximize economy by combining shipments or consolidating warehousing and distribution.
Ø  Assess appropriate material handling equipment needs and staffing levels to load, unload, move, or store materials.
Ø  Negotiate prices and terms with suppliers, vendors, or freight forwarders.
Ø  Monitor supplier performance to assess ability to meet quality and delivery requirements.
Ø  Monitor forecasts and quotas to identify changes or to determine their effect on supply chain activities.
Ø  Design or implement plant-warehousing strategies for production materials or finished products.
Ø  Analyze inventories to determine how to increase inventory turns, reduce waste, or optimize customer service.
Manage activities related to strategic or tactical purchasing, material requirements planning, inventory control, warehousing, or receiving.

ABOUT THE COMPANY
BMC was founded by a three-member team on 19th Oct, 1973 in Bahawalpur. Aslam traders, a sister concern was established in 1979. Later on, branches were opened at Bahawalnagar & Rahimyar khan in 1988 to increase the customer coverage. Lahore office opened as a branch in 1993 quickly attained the role of head office.
ACHIEVEMENTS
Ø  Developed 6-months procurement planning, strategies for BMC warehouse
Ø  Issued Purchase orders to more than 25-multinational pharmaceutical companies and received the stock accordingly on monthly basis.
Ø  Prepared the legitimated Contracts, Agreements and TORs duly indorsed from concerned competent authorities prescribed formats of more than 30-Multinational and National pharmaceutical companies.
Ø  Formulates Procurement TORs for Multinational and National pharmaceutical companies.
MAJOR JOB RESPONSIBILITIES
Ø  Good Experience / Command on ERP Software to manage re-ordering of stock, inventories, Purchase orders, contract agreements and sales.
Ø  Coordinates all activities of the Distribution Center regarding Stock management, Re-Ordering of Stock with Purchase orders, Principal Dealing and shipments of Pharmaceutical products of more than 26 National and Multinational companies effectively.
Ø  Prepare the legitimated contracts, agreements and codal, legal formalities from competent authorities on the prescribed formats with Multinational and National pharmaceutical companies.
Ø  Review or update supply chain practices in accordance with new or changing environmental policies, standards, regulations, or laws.
Ø  Select transportation routes to maximize economy by combining shipments or consolidating warehousing and distribution.
Ø  Assess appropriate material handling equipment needs and staffing levels to load, unload, move, or store materials.
Ø  Negotiate prices and terms with suppliers, vendors, or freight forwarders.
Ø  Monitor supplier performance to assess ability to meet quality and delivery requirements.
Ø  Monitor forecasts and quotas to identify changes or to determine their effect on supply chain activities.
Ø  Design or implement plant-warehousing strategies for production materials or finished products.
Ø  Analyze inventories to determine how to increase inventory turns, reduce waste, or optimize customer service.
Manage activities related to strategic or tactical purchasing, material requirements planning, inventory control, warehousing, or receiving.

 Ø  Research potential vendors.
Ø  Compare and evaluate offers from suppliers.
Ø  Negotiate contract terms of agreement and pricing.
Ø  Track orders and ensure timely delivery.
Ø  Review quality of purchased products.
Ø  Enter order details (e.g. vendors, quantities, prices) into internal databases.
Ø  Maintain updated records of purchased products, delivery information and invoices.
Ø  To prepare comparative statements for the related items.
Ø  To arrange related bills, other documents and forward to accounts department for payment.
Ø  To reconcile returnable items record with vendors.
Ø  Follow Purchasing Policies and ensure compliance.
Ø  Communicate with new supply sources where vendors are inadequate.
Ø Compare bids and involve in the process of making awards.