. Human Resources
• Check new employee’s references,
• Verify all original documents & collect copies of all documents of new employee at the time of joining & ensure proper filling joining documents by new employee.
• Prepare employment contracts / contract modification in case of any change.
• Managing all staff personal files. Make sure that all staff have personal folder with complete contains (Contract, TORs, CV, Staff History, Joining Documents, Credential / certificates and other necessary documents).
• Assist new staff member with induction.
• Process staff ID card / Health Card / EOBI card for new employee.
• Working with EOBI on monthly basis
• Manage staff database / leave record of all employees.
• Control & checking of national staff attendance sheet of staff on daily basis.
• Verify the medical claim bills of staff & send to Islamabad office for reimbursements.
• Compile monthly reporting & send to Islamabad office.
• Assist Area HR/Admin Manager in preparing monthly Payroll/TITANIC.
• Follow up of staff Appraisal forms as per ACTED HR Manual.
• Set up the Filing system in ACTED South Sindh based on ACTED standard filling system.
• Maintain CV database for future / prospective profiles, interviewed candidates, layoff employees for future position.
• Listen & resolve query of employees.
• Follow / Implement strictly ACTED standard HR Policy and procedures.
• Look after all the HR/administration related issues of base.

B. Administrative Support
• Follow up monthly payment for office and Guest House Gas, Electricity, Water Supply, and Premises Payment.
• Preparing initial draft of agreement for new premises contract.
• Support department colleagues in daily relevant activities.
• Generating Order Forms for office supplies/stationary.
• Maintain & issuance of stationary.
• Ensure ACTED Pakistan rules, regulation; processes and procedure are in place at all offices.
• Support travel arrangements of all staff between

• Handling day to day administrative issues of the office
• Check attendance of staff on daily basis & report to head office.
• Process salaries of staff
• Ensure all utility bills are paid on time.
• Monthly rent of the office.
• Handing petty cash.
• Do local procurement from local market.
• Dealing with various venders.
• Keep an eye on support staff.
• Supports the sales team when required.
• Ensure availability of office supplies, Tea Items & Stationary.
• Responsible for full documentation of all IN and OUT of the stock
• Ensure safety and clean environment of the stock
• Check the stock upon receiving & report for the faulty stock
• Check availability of the stock & request for the new stock when it crosses low limits.

Worked as HR/Admin Assistant, at ACTED (Agency for Technical cooperation and Development) Pakistan at Southern Sindh & Northern Sindh (Thull,Jacobabad, Kandhkot, Badin & Chachro district Tharparker. Major part of my job was to give full HR / administrative support to Area Manager and all field staff. Part of my responsibilities was to assist Area Manager in posting a vacancy at www.rozee.pk (Drafting vacancy), Shortlisting of candidates, complete all interview documents (job application forms, attendance sheet, Interview Record Form etc),Call/E-Mail for Interviews Call, assisting in conducting interviews, make all arrangements for candidate appearing for interview, assisting amp guiding candidates for filling proper Job application form, reference checks of selected candidates. Proper filling of selected and not selected candidates.

Responsible for:
• Handling HR & Administration duties for the Organization
• Handling of day to day administrative issue for smoothly operation of the Organization.
• Provide full HR administrative support to Management
• Ensure that all HR related files, leave records are maintained in line with organization policy and procedures.
• Maintaining personnel files, facilitating the recruitment process, coordinating orientation process, arranging interviews and coordinating other meetings.
• Maintenance of security, discipline of office and ensure the office is clean properly.
• Ensure proper use and maintenance of physical assets and office, including vehicles, stationary, equipment, furniture, and office building.
• Monitor and executive the maintenance of various equipment, accessories and Organization assets.
• Ensure the timely payment of Office Building Rent, Vehicle Fuel Bills, Utility & others bills.
• Facilitate the field staff regarding provision of vehicles, stationary etc.
• Ensure proper availability of Office Stationary, Office Supplies & Kitchen supplies.
• Monthly closing of the Accounts.
• Handling petty cash for daily expenses of office
• Any other task assigned by the CEO.