1. **Program Management** - Oversee the planning, implementation, and evaluation of programs and projects in the region. - Ensure all initiatives align with the foundation’s goals and objectives.
2. **Team Leadership** - Manage and support local staff and volunteers, providing guidance and training as needed. - Foster a positive and collaborative team environment.
3. **Community Engagement** - Build and maintain relationships with local communities, stakeholders, and partners. - Conduct outreach activities to raise awareness of the foundation’s services and initiatives.
4. **Resource Management** - Monitor and manage resources, including budgets and supplies, to ensure effective program delivery. - Coordinate fundraising efforts and identify potential donors.
5. **Reporting and Compliance** - Prepare regular reports on program activities, outcomes, and financial status for senior management. - Ensure compliance with organizational policies and local regulations.
6. **Strategic Planning** - Contribute to the development of strategic plans for the region, identifying areas for growth and improvement. - Analyze community needs and recommend initiatives to address them.
7. **Monitoring and Evaluation** - Implement monitoring and evaluation processes to assess program effectiveness and impact. - Use data and feedback to improve service delivery.
8. **Crisis Management** - Address any challenges or issues that arise in the region promptly and effectively. - Ensure the safety and well-being of staff and community members during emergencies.

Financial Management:

Assist in preparing and managing the budget for the incubation center.
Monitor expenses, revenues, and cash flow, ensuring adherence to budgetary constraints.
Oversee accounts payable and receivable processes, including invoicing and collections.
Conduct financial analysis to track the financial performance of resident startups and the center as a whole.
Coordinate with external auditors during financial audits and ensure compliance with financial regulations.

Administrative Support:

Manage day-to-day administrative functions of the incubation center, including office supplies, correspondence, and facility maintenance.
Supervise administrative staff and provide guidance on tasks related to reception, event coordination, and general office operations.
Develop and implement administrative policies and procedures to streamline operations and enhance efficiency.
Serve as a liaison between the incubation center and internal/external stakeholders, including startups, mentors, investors, and partners.
Support the scheduling and coordination of workshops, networking events, and mentorship sessions.

Startup Support:

Collaborate with incubated startups to provide guidance on financial management, budgeting, and accounting best practices.
Assist startups in accessing resources and services offered by the incubation center, including mentorship, networking opportunities, and funding avenues.
Facilitate communication and collaboration among startups within the incubation ecosystem.

Compliance and Reporting:

Ensure compliance with relevant regulations, policies, and reporting requirements.
Maintain accurate financial records and prepare financial reports for management and stakeholders.
Assist startups in preparing financial documentation for funding pitches, grant applications, and investor meetings.

Special Projects:

Participate in special projects and initiatives aimed at enhancing the effectiveness and impact of the incubation center.
Contribute to the development and implementation of strategic plans and initiatives to support the growth of the entrepreneurial ecosystem.
















 

  1. **Office Management** - Oversee daily office operations and maintain an organized work environment. - Manage office supplies inventory and coordinate procurement.
2. **Communication** - Serve as the primary point of contact for internal and external communications. - Draft and distribute company correspondence, memos, and reports.
3. **Documentation and Record Keeping** - Maintain accurate records of company documents, contracts, and agreements. - Organize and manage filing systems for easy access to information.
4. **Meeting Coordination** - Schedule and organize meetings, including preparing agendas and minutes. - Coordinate travel arrangements and logistics for staff and visitors.
5. **Support for HR Functions** - Assist with recruitment processes, onboarding, and employee records management. - Help maintain compliance with HR policies and procedures.
6. **Financial Administration** - Assist in managing petty cash and processing invoices. - Maintain expense reports and support budget tracking.
7. **Compliance and Reporting** - Ensure adherence to company policies and local regulations. - Prepare and submit reports as required by management.
8. **Project Support** - Assist in the planning and execution of company projects and events. - Collaborate with teams to facilitate smooth project operations.
9. **Positive Work Environment** - Foster a positive and collaborative workplace culture. -



 









 

 Manage Attendance records, Employment matters, Annual Performance appraisal.
 Manage Logistic, Travelling, Food, safety & security Support etc.
 General Administrative supports (office stationary, IT, tools etc)
 Manage Purchase Approval on ERP system & inventory sheets.
 Manage company Assets, Equipments & tools etc.
 Manage Dispatch and GRN (Good Received Notes) Records.
 Manage standard operating procedures (SOP’s), Contracts Agreements, Bank Guaranties etc.
 Project Management (Time Schedule, Work Plan, payment method etc)
 Manage record of quotations, company profiles, brochures etc.
 Manage Proposal Approval, Comparisons, BOQ’s & Project Cost sheets etc.
 Manage Maintenance; Construction projects Records & weekly progress reports.
 Manage petty cash Record, payments & tax deduction on ERP (cash & Cheques).
 Manage Project Work Progress, Execution & Completion Reports.
 Works closely with Executive Directors, Vice president regarding Govt., legal & internal issues etc.
 Manage Internal Audit Observations & Replies.
 Manage payment vouchers, Advance vouchers, Clearance vouchers & invoices etc.
 Manage Inquiry reports, bank Reconciliation & Annual Accounts records.