• Providing support in terms of Admin and Finance operations of a new emerging local NGO in Multan
• Saiban Kisan Society (SKS) a new born local NGO in Multan city having projects from INGOs, USAID and my role was to contribute in making policies regarding support functions in Administration, Procurement, HR, IT and Finance).
• To coordinate all financial expenditures in areas of operation and ensure compliance with the organizations policies and procedures
• Developed formats and manual documents like Manual PRFs, GRN, PO, Cash vouchers and Gate Passes.
• Established a system of checks and balances, including segregation of duties, for all administrative and business functions.
• Maintain journal, receipt and disbursement vouchers, accumulates documents in support of the voucher and seeks proper approvals.
• Maintains financial data in computerized software QB.
• Prepare Bank/Cash Reconciliations with bank and cash book.
• Prepare Aging Report like Payable and Receivable

Administration/Office Supervision
• Follow up with CO Islamabad for disbursements of all payments to partner organizations, Consultants, Suppliers and communities with regards to the budgets categories, and ensure that they confirm to Plan policies, guidelines and local law.
• Prepared and assured documentation for payments disburesements and assist and follow with finance department.
• Maintained petty cash, banking matters and dealing with cash management. Booked all cash payments in electronic cash book (MS Access database) and keep cash in cash safe box.
• Review EMS (Expense Management System) report regarding utilities bills, rent for building, mileage, fueling etc.
• Supervise Admin team and Office/support staff (Cleaners, Cook, Office Attendant, and guards), and guide them the setting of operational activities and motivate team to enhance their skills for high standards and deliverables.
• Supervise Reception staff and to maintained telephone exchage, update contacts catalog.
• Administer Bio Metric System and provide staff in and out reports to management monthly.
• Administrative support to the Plan International Offices Punjab province (Rajanpur, Layyah and Muzaffargarh) regarding Admin, Procurement, Logistic HR and IT.
• Supervise Office building cleanliness and health and hygiene standards are followed by staff. Also gardening and Equipment maintenance like generator, electricity, computers, laptops, electronics, furniture and fixtures.
• Managed office gate in and out register, dispatch, staff and guest, equipment by gate passes.
• Monthly cash closing, had maintained cash and bank reconciliation and also make vendor balances reconciliations
• Maintained MOUs, Security Clearances, NOCs for office and travels, meetings.
• Ensures the office machinery (Photocopier, Fax Machine, printers) are in efficient functional position.
Security Focal Person (SFP)
• Assisted as Security Focal Person of Multan Office and ensure security m

Office Supervision/Maintenance/Housing
• Provision of timely, efficient and appropriate delivery of administrative services to Office and Team Houses.
• Responsible for cleanliness of Office premises, office Kitchen and Staff hostel Kitchen and maintained hygiene standards including Cook and office attendants’ health and hygiene.
• Staff Management, supervise admin staff and guards
• Keep update buildings Lease agreements record, their rent payments, hiring, vacation and extension of building. Dealing with landlord
• Ensure repair & maintenance work relating to office Building, and equipment.
Logistics and Transport Management
• To manage all field related logistics matters of World Vision Punjab Programme in line with agreed and accepted WV logistics procedures.
• Maintain Board for Arrival and Departure of office staff and visitors from outstation.
• Maintained vehicle repair and maintenance, take vehicle mileage on daily basis and resolve and report discrepancy.
• Outsourcing for vehicle management
• Allotment of vehicles to staff teams according to approved route cards.
Procurement and Payments
• Ensured all procurements are in compliance with the policy and procedures of World Vision
• Invite, assess and award/recommend supplier tenders, bids, quotations and proposals. Also arrange procurement committee meetings for approval/selection of suppliers/ service providers
• Process the pre-qualification of new vendors, establish and negotiate contract terms and conditions, and maintain supplier’s relationships.
• Ensure timely processing of Payments for purchases of goods and services and forward to Finance for reimbursement
Stocks/Assets Register
• Ensure the WV warehouses are fully organized and managed according to the WV Policy and Procedures.
• Coordination with the Commodity department regarding logistics, necessary documentation and administration of warehouse.
• Ensure Assets and inventory register is maintained and reports p

• Admin & Accounts Officer (1.9 Years) 01-Dec-2008 to 08-Sep-2010
• Assist to Regional Accounts Officer in overall day to day office management and Organize, maintain and tidy the office area and equipment
• Organize meetings for the staff team and also the Management Committee
• Maintaining efficient filing system for the administrative and accounting records
• Manage and execute repair & maintenance relating to office Building, Furniture, Electricity, Computers Equipment and Accessories
• Manage Office Expenses within the budget and to facilitate sales team with financial support in case of their medical claims, vehicle maintenance, and for other activities with cash advances
• Checking of sales team expenses critically every month and pass expenses according to policy and approve from GM
• Balance Reconciliation of Vendors
• PR Posting in Green Belt Software for all collections
• Taking product booking from Sales team and Franchisee and make invoices in Green Belt Accounting Software.
• Generate and Maintain different type of reports like sales/collection comparison yearly, monthly, quarterly, Sales VS Expenses Report, Franchisee Credit Limits reports etc.
• Make Field Officers performance sheet as product sale on their Franchisee

• Processes payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
• Posts financial data to appropriate accounts
• Maintained financial records (petty cash, Receipts and Payments Account, banking matters, and reconciliations)
• Respond to enquiries and take/relay messages
• Other duties as assigned