GENERAL FUNCTIONS:
Under general guidance of the Chief of Mission (COM), overall supervision of the Community Resilience Activity (CRA) Resource Management Officer (RMO) and the direct supervision of the National Finance Officer, the incumbent is responsible for assisting with administrative and financial duties of the CRA program.
RESPONSIBILITIES AND ACCOUNTABILITIES PERFORMED:

Assist National Finance Officer/Resource Management Officer in undertaking proper planning, expenditure tracking and audit of financial resources, and prepare financial reports as and when required.
Perform and monitor the assigned finance role (invoicing, treasury, Bank Recon etc.) in PRISM (SAP).
Ensure that the coding of all accounting documentation is prepared according to the Organization practices and rules.
Monitor and assist (when required) in verifying invoices and documents submitted by suppliers and service providers meet the documentation requirements of the IOM established procedures; ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request.
Monitor IPs financial documentations and coordinate financial settlements and advances. Bring to the attention of the National Finance Officer and Resource Management Officer any relevant financial, budgetary or administrative issue.
Provide administrative support in monitoring and managing the financial management for all activities of IOM Pakistan in FATA and KP areas sub-offices including the oversight of financial expenditure and accountability; undertake preliminary financial analysis of projects in the respective Sub Offices.
Provide input for and coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.
Ensured that accounting data is properly entered in PRISM, in accordance with IOM financial rules and practices and mantain accurate records of PRISM entries including hard copies of all vouchers.

GENERAL FUNCTIONS:
Under general guidance of the Chief of Mission (COM), overall supervision of the Pakistan Transition Initiatives (PTI) Resource Management Officer (RMO) and the direct supervision of the National Finance Officer, the incumbent is responsible for assisting with administrative and financial duties of the PTI program.
RESPONSIBILITIES AND ACCOUNTABILITIES PERFORMED:

Assist National Finance Officer/Resource Management Officer in undertaking proper planning, expenditure tracking and audit of financial resources, and prepare financial reports as and when required.
Perform and monitor the assigned finance role (invoicing, treasury, Bank Recon etc.) in PRISM (SAP).
Ensure that the coding of all accounting documentation is prepared according to the Organization practices and rules.
Monitor and assist (when required) in verifying invoices and documents submitted by suppliers and service providers meet the documentation requirements of the IOM established procedures; ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request.
Monitor IPs financial documentations and coordinate financial settlements and advances. Bring to the attention of the National Finance Officer and Resource Management Officer any relevant financial, budgetary or administrative issue.
Assist in providing technical support related to accounts and IOM rules, regulations and procedures in relation to all financial (Invoicing, good receipt, treasury, cash management and grants Recon) functions to the finance field staff.

Assist National Finance Officer/Resource Management Officer in Project monthly financial accounts closure.


Assist in the overall verification, liquidation, monitoring and clearance of advances for the projects and staff members on regular basis. Reconcile on a monthly basis all debtors and creditors accounts.

Monitor petty cash management at main PTI office and field offices.

Pakistan Transitive Initiatives (PTI) donor of IOM (International Organization for Migration) Mega project working in FATA area to uplift & upgrade FATA Community in Pakistan.
GENERAL FUNCTIONS:
Under the overall supervision of the Program Manager and under the direct supervision of Resource Management Officer (RMO) and Head of the Finance Unit, the Finance Assistant is responsible for handling the day to day treasury, financial and administrative activities of the Program. The incumbent is also being providing support and assistance to the Field Offices’ Admin & Finance staff.
 SPECIFIC DUTIES AND RESPONSIBILITIES PERFORMED:

Scrutinize bills/claims/supporting documents.
Preparation/checking of payments/receipt and posting in SAP software, arranging, maintaining and filing of all the vouchers in the relevant files/folders.
Prepare vouchers & payment for utility bills/Building/Vehicle rental and other program related Payments.
Preparation of Bank Book, dealing with banks (cash and cheques deposit or drawn, bank statement and cheque book issuance etc.)
Maintain proper accounting files & update organized filing system.
Update bank ledgers & cash ledger in excel sheet.
Preparation of cash certificates on monthly basis as well as surprise cash count & preparation of periodic financial reports.

Checking/ verifying payment requests for services and supplies including staff entitlements (DSA/travels, overtime) and Cash Advances to vendors or to sub offices.

Organize in coordination with the Head of Finance Unit and the RMO, a comprehensive Administration System in field-offices (filing, procedures, etc.)
Significant role & responsible for answering queries relating to financial transactions arising from Islamabad as well as from Headquarter.
Train/Assist the Admin/Finance Assistants of field-offices and monitor their work regularly & monitor all financial reports coming from the sub-offices.

MDPL, CDM USAID-Funded Projects of 5-Schools in District Bagh AJ &K, and ERRA Projects of 32-Schools under PERRA in District Abbottabad - Pakistan
This job required Accounting/Book-keeping, Financial and Administrative support to the project management for resolving Finance and Accounts related issues and exchange of information and be responsible for all Financial Management, Proper Accounting system / Book-keeping, and Administration of these projects at Field Office as well as at Site Offices.
Managing all Company’s Projects Financials and prepared Budget and Cash flow Statement by using QuickBooks Accounting Software. Prepared Income tax, Insurance, and Bank Reconciliation statements. Preparation and Presentation of detailed

Accounts Analysis. Publishing of Issues logs and status Reports to internal and external customers. Ensuring that, company policies and procedures are followed. Also managing Co’s SECP & PEC documentations process.
Liaison with organization’s involved in areas and local administrative authorities/ security agencies like Wapda, Army, labor, police, district administration etc.
Developed and implemented policies and standard operating procedures (SOPs) for Finance & Accounts management, administration & purchases.

Following Responsibilites were also inclusive:


To develop and manage budgets according to the work plan.


To organize external audits and Internal audits of accounts.


To manage preparation of vouchers and financial documents.


Supervise and maintain financial / accounts records.


To handle bank, lease, tax, SECP & PEC affairs.

To manage & generate financial reports for Stockholders.


Verification of invoices and recording payment certificates.


Matters relating to Income Tax, leasing and bank reconciliation etc.

Checking & verification of payments vouchers and payroll.

Supervision of the work of accounts and administrative staff.


Maintain Inventory sheet.

 
 

Trade International (Pvt) Ltd, Traffic Engineering & Export & Imports related projects with UNICEF as well as with Local Entities.
Maintained all Records of Office Accounts and prepared Ledgers & Reports of all UNICEF Funded Projects; also dealt Income tax, Insurance department and Bank Reconciliation statements.
Following Responsibilities were also Inclusive:

Project accounting, cost control and controls on project billings.


Exposure to the requirement and statutory compliances of construction.


projects and well conversant with indirect taxation including service tax and project related taxation.


Story audit arid Tax audit co-ordination and compliance.


Budget preparation, consolidation and its monitoring.


Preparation at monthly MIS including cash flow and cost budget variance.

Pakistan Poverty Alleviation Fund (PPAF), Women Welfare Project, Rawalakot – AJK
Operation of Micro-finance Program by using Management Information System (MIS) and prepared Periodical Reports of all Credit groups, also dealt Recovery and Bank Reconciliation statements.

VIP Group of Industries, Islamabad - Pakistan
Maintained all Financial Transactions i.e updating records of Debtors and Creditors on daily basis, also prepared daily Mills Financials & Inventory Reports by using Excel Spread Sheets.

Tarnab Packages (Pvt) Ltd, Peshawar - Pakistan
A Manufacturing Industry of all type Packages under a very strong and Experienced management Team.
Prepared Invoices, CPV, CRV, BPV, BRV, JPV & maintained daily Ledgers.