Responsible for operating and managing the health information system by daily
uploading the data entries in MIS
Converts hard copies of all the documents, forms and records into soft copies
Ensures up-to-date electronic record keeping and verification of manual data
Maintain and ensure completeness of clients and beneficiary data both in the health
information system and manual registers.
Prepare and share daily, weekly and monthly reports on client data (Monthly report
should be signed by the CBO site manager after verification of data).
Verify data by comparing it to source documents
Update existing data
Retrieve data as requested
Perform regular backups to ensure data preservation
Sort, organize and store paperwork after entering data
Scan documents and print files, when needed
Comply with data integrity and security policies
Keep information confidential
Prioritized work according to level of urgency
Any other task assigned by the supervisor

Develop data management systems, tool and processes that meet CARE Pakistan
requirements
• Design/recommend appropriate software/databases for record keeping of various programs.
• To collect daily data from Field using appropriate means available
• Update database on daily basis for all project modalities
• Share and update field staff on data analysis
• Aggregate data received from the field by computer processing using CARE standard and other
approved formats; ensure that compilation is free of error by preparing plan verses actual
• Ensure that the summarized data meets the donor and CARE requirements, display comparison
matrix of project by modality and performance on key project indicators.
• Maintain project files and other material at Care International and ensure that the files are up to
date, maintained in order and have summary contents to ease access to needed documents both
in soft as well as hard form
• Ensure that data management system is functional and providing timely
analysis for Project Manager.
• Ensure that your primary analysis helps the project staff and senior
management to detect possible falls from facts.
• Ensure that the reports generated are in proper standard formats, data is correct and accurate.
• Summarize and sort progress and monitoring data by area, sector, location,
partners’ projects, project type (emergency/development) donors, Gender and
other specification to best contribute to appropriate analysis and decision-making.
• Participate in the process of final interpretation of the progress and monitoring
reports to assist the management to make sound and realistic decisions.
Crosscheck interpretations to ensure accuracy.
• To provide help and support for the project management tool.
• Other duties as assigned

Provide general administrative support to the project operations of IHA, ECHO and PHPF grants in NWA FATA
 Ensure close collaboration with Partner’s (if any) on all aspect of the day to day operations to develop efficient administrative operations
 Ensure all care staff are aware of required rules and regulations
 Set up and maintenance of office support systems for telecommunications, general office support, vehicle management, travel and accommodation support and all other support as needed.
 Appropriate maintenance of office
 Manage lease agreements for office as well as any other facilities
 Ensures the availability and proper utilization of all organizations facilities;
 Ensure hygiene of office and facilities are maintained in proper order.
 Ensures all office equipment including computers and accessories are well maintained and in a good working order;
 Responsible to ensure replenishment of office stationary from Islamabad Office.
 Provides timely report regarding the administration & logistics activities.
% of Time: 35%
Job Responsibility #2: Staff Logistics and Fleet Management:
 Arrange suitable accommodation for visitors in close collaboration with Islamabad Operations.
 Supervise the maintenance of the office premises, furniture and fixtures
 Ensure staff safety at all time
 Directs and controls the workflow in regard to maintenance and proper vehicle use
 Ensure adequate transportation is available for all staff
% of Time: 25%
Job Responsibility #3: Overall Property Management (Functions to be performed for Field Office):
 Ensure complete property records are maintained, all items are marked and assigned codes.
 Reconciles the list of property annual counts against the records.
 Monthly reconciliation of CARE assets with the Islamabad Operations and address
discrepancies.
 Ensures that all items in the store are properly registered and kept properly
 Ensures that all necessary formalities of goods received a

Develop data management systems, tool and processes that meet CARE Pakistan
requirements
Design/recommend appropriate software/databases for record keeping of various
programs.
To collect daily data from Field using appropriate means available
Update database on daily basis for all project modalities
Share and update field staff on data analysis
Aggregate data received from the field by computer processing using CARE standard
and other
approved formats; ensure that compilation is free of error by preparing plan verses
actual
Ensure that the summarized data meets the donor and CARE requirements, display
comparison
matrix of project by modality and performance on key project indicators.
Maintain project files and other material at Care International and ensure that the files
are up to
date, maintained in order and have summary contents to ease access to needed
documents both
in soft as well as hard form
Ensure that data management system is functional and providing timely
analysis for Project Manager.
Ensure that your primary analysis helps the project staff and senior
management to detect possible falls from facts.
Ensure that the reports generated are in proper standard formats, data is correct and
accurate.
Summarize and sort progress and monitoring data by area, sector, location,
partners projects, project type (emergency/development) donors, Gender and
other specification to best contribute to appropriate analysis and decision-making.
Participate in the process of final interpretation of the progress and monitoring
reports to assist the management to make sound and realistic decisions.
Crosscheck interpretations to ensure accuracy.
To provide help and support for the project management tool.
Other duties as assigned

Accurate interpretation, compilation, and entering of data in the computer system.  Proper analysis and verification to ensure data integrity.  Storing correct information in the desired database locations.  Completion of the required task within the desired deadline.  Manage additional responsibilities including troubleshooting, file back-ups, regular updating, and retrieval of data, as and when required.  Maintain confidentiality regarding the information being dealt with.