• Coordinates and facilitates the procurement requirements of the National Office on the basis of the procurement policy guidelines.
• Pre-qualification of suppliers as provided in the procurement policy • Compliance with procurement procedures as per Field Operations Manual.
• Procurement committee constitution and TORs
• Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached
• Ensuring that invoices received reconcile to purchase orders and created and matching receipts to purchase orders
• Ensure three way matching of purchase order, Invoice and GRN and carry out monthly Oracle Purchase Module closing procedures, including month end reconciliations and adjustments Logistics & Administration
• Liaises with government authorities and NGO’s and provides logistical support in coordinating deliveries of program supplies and in obtaining customs clearance for imported goods
• Prepared documentation and drafts correspondence for duty and tax exemption certificates and ensures timely submissions to the relevant government authorities. • Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible
• Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible.

Key Functions:
·         Supervising the day to day Operations of Country Office of the DAI-PREIA (USAID funded Pakistan Regional Economic Activity) Project,
·         Responsible for Boarding & Lodging of local and international staff, supervising Fleet & Logistics, Event Management, Inventory, Petty Cash Handling, Facilities and Store Supervisor.
·         Provide efficient operational support to programme team and project.
·         Administration and implementation of operational strategies
·         Organization of procurement processes
·         Implementation of sourcing strategy and e-procurement tools
·         Ensures effective Contract Management and Risk Assessment
·         Facilitation of Foreign delegates and Government Officials.

 • Procurements: Responsible Procurement against all programs PR’s and coordinates with Supply Chain Department for massive procurements. Collection for quotations/RFP’s, making comparative statement/Bid Analysis then organizing committee meetings for bids review & Approvals and issuing Purchase Orders for approvals. Responsible for goods receiving/delivery against issued P’s/contract according to IRC/USAID procurement policy, also review/verify invoices and timely submission for payments to finance.
• Event Management-Boarding & Lodging: Supervising all the arrangements of all kinds of official events i.e includes booking of Halls and rooms, food & catering, Air tickets/boarding & lodging for expatriates and local staff in a timely and efficient manner.
• Fleet Management: Managing the Fleet of Country office, preparation of driver’s duty roaster, supervising internal staff transportation and airport pick & drop and also managing logistics for all field travel all over the nation. Supervise transport and logistics services of country office. Timely Maintenance and repair of vehicles and using Prolog software for monthly reports of fuel and maintenance of vehicles. Proper communication between field offices for logistical arrangements. Preparation of Monthly Prolog Reports.
• Store In-charge: Managing the office store of supplies which includes Stationery, Tonners, Printing, kitchen and Hygiene Items. Supervising the records and issuance of office supplies track control and monitor trend of consumption and preparing monthly consumption report and timely replenishment as & when needed.
• Facility Management: Supervise repair & Maintenance of Country Office, Guest House and COP Residence. Take corrective actions for timely repair & Maintenance and coordinate extensively with other public service providers. Supervising the maintenance, service and fueling of 5 Heavy Duty imported Generator, checking the logbook and preparing monthly Gen Set’s report
• Supervisor for Support Activities: A proven track record in managing diverse teams of support staff and efficiently managed their duties, Team of support staff includes (09 Drivers, Two Maintenance Assistants, Five office Aide, Four Cleaners and a Gardner cum office Aide) and managing all the facilities in three locations Main central Office, Guest House cum Meeting & Conference Center and also the Chief of Party Residence.
• General Office Management: Providing support in all kind of administrative issues to project partners.
• Review and verify bills received for facilities, including utilities, maintenance. • Managing petty cash for office routine expenses • Maintain inventory records for office supplies and provision of standard supplies, new furniture or equipment.
• Maintain and update the lease agreements and utility bills database for timely payment. • Drafting Memos/letters for senior Management approvals.
• Conduct interviews with HR team for new hiring of Drivers, support staff and interns • Keep strong follow up with supply chain department for major procurement.
• Maintain the office's general administrative files including but not limited to internal and external correspondence, facilities, contracts, personnel, and appropriate subject files. Ensure confidentiality and safety of sensitive files and documents.
• Reporting: • Monthly Overtime Report for Auxiliary Staff and Drivers.
• Monthly Stock Consumption Report.
• Monthly fuel Consumption & Maintenance report for official Vehicles and Heavy Duty Generators.
• Weekly facility checks report. • Weekly vehicles check report
• Quarterly Management report Budget Vs Actual report for funds forecasting.
• Quarterly replenishment of supplies and stock report.

USAID Teacher Education Project was a five-year initiative that supports Pakistan’s efforts to improve the quality of basic education through better-prepared teachers. It helps new and practicing teachers gain revised and upgraded teaching qualifications through the newly introduced four-year Bachelor’s Degree in Education B.Ed. (Hons) and a two-year Associate Degree in Education (ADE).
• Carried out procurement processes by generating and mailing of request for Quotations/Proposals and keeping follow up for these RFQ’s/RFP’s in a proactive and transparent manner according to USAID’s policy & procedure. • Preparing bids analysis/comparison sheets for large & medium procurement and ensured that complete documentation and required information is readily available for review of Procurement committee and for approval of competent authority for hiring and acquiring of goods and services accordingly. • Preparation of Purchase Orders and contracts, preparation of Recurring Purchase Orders for contracting of Services. • Follow up with the Vendors or Suppliers to ensure the timely production and dispatch of items through the implementation of internal control system. • Arrange pre and post delivery inspection of delivered goods. • Implementation of internal control system which ensures that Purchase orders are duly prepared and issued along with the timely corrective actions on POs with budget check errors and other problems. • Scrutinize invoices/bills for accuracy and conformity with the Purchase orders and process that for payment. • Maintain and update PR and PO tracking sheets. • Weekly reporting to senior management regarding PR, PO’s and invoices Status. • Initiate and maintain Close contacts with suppliers and agencies, to ensure coordination and cooperation in achieving the desired outcomes and success of USAID interventions.
Some Achievements are:
           
·         Managed 3 national competitive bidding processes (through newspaper tendering) for textbooks, laptops and main bidding processes of the national tender for procurement of USD$ 750,000- of practicum school’s packages for college improvement plan for all Pakistan.
·         Arranged the mega event of National Education conference in Karachi, Pakistan. Arranged accommodation for 200 participants, transportation, food & catering service, conference halls and Board rooms fully equipped with all modern facilities for over 400 participants.

·         Managed all the events & workshops necessary arrangements i.e booking of hotels, accommodation, food & Catering, audio/video systems and transportation in a timely and efficient manner for the entire events requests in provincial capitals with zero complaints.

·         Resource Mobilization through support provided by other USAID’s units. Supervise distribution and transportation of goods to the end users and keep proper records.

·         Provided countrywide support to all the sub offices in hiring, acquiring and standardizing of suppliers for goods & services for country wide operations.

·         Acquired the services of potential suppliers and standardized them for the supply latest model rental generators, laptops & multimedia, office supplies i.e stationery & photocopies and tonners on annual/semiannual basis for smooth functioning of office work.

·         Close liaison with program teams, communication, operation and finance departments for the procurement of printers, laptops, CCTV systems, safety and security equipment’s, hiring firms for rental vehicles and vehicles tracking systems, Printing & Composing, Repair & maintenance of official vehicles, computers, HD Photocopiers and Printers.

·         Other than the above tasks many complex assignments were carried out for hiring of consultants/ firms for short/long term assistance to support programmatic activities of USAID Teacher Education Project.

Islamic Relief Pakistan designed Microfinance Programme to give people the skills and support to lift them out of poverty and enter the world of work. This Programme helps to mitigate the chances of debt and helps to create and multiply employment opportunities.
• Responsible for Procurement of profitable business goods/commodities from whole sale market through Murabiha product of Islamic micro financing for the betterment of non-employed workforce and poor people of the various target localities of Punjab (Rawalpindi) and AJK (Bagh). .

• Responsible for overall administrative & logistics support to all regional offices of Micro finance Program.

• Provide professional expertise and support to field team in the regional branches for approved cases in Rawalpindi and AJK.

• Prepare periodic progress report and share it with management and concern staff.

• Develop and maintain linkages & good relationship with traders, suppliers, whole sellers, vendors and clients.

• Procurement from reliable suppliers having proper receipts and records of contacts etc.

• Maintain updated data base of suppliers and prices of goods frequently purchased and preparing of required/ periodic reports of procurements.