Supply Chain Manager is a key member of the IRC’s Supply Chain team in Pakistan. This position is responsible for the management and delivery of effective supply chain and logistics support in compliance with IRC and donor regulations. Key responsibilities include procurement, Admin and logistics, inventory, and asset management. The position is based in the IRC’s Provincial Office Hyderabad with frequent travel to different field locations.
Major Responsibilities:-
1 Supply Chain Management:-

A. Procurement
B. Shipments
C. Storage

2 Managing Assets/Equipment and Energy
3 Fleet Management
4. Supervising and managing Supply Chain team
5 Trainings

Task & Responsibilities:
PROCUREMENT: 

Develops, implements and maintains procurement policies and review on a regular basis to ensure relevance and conformance with best practices and ensure compliance with internal and regulatory policies.
Develop yearly procurement plans with accordance to approved yearly work plans. 
Ensuring standardized compliance and documentation requirement for goods & services. 
Leads the procurement function and oversees all aspects of purchasing, negotiations, strategy, tool and process implementation for procurement related to goods and services. 
Provides leadership and direction to the organizational procurement. In which includes ensuring Issuance of Bid Documents and receiving of quotations securely, conduct procurement committee meetings to finalize bidding process and award contracts to selected vendor. 
Ensuring that internal & External Audit (including Donor) points have been incorporated in the procurement process and all the formats fulfill the donor requirements. 
Ensuring that backup of all the procurement related documents in hard and soft forms are in orderly placed, ready to represent any time, review and spot checks over it. 
Ensure that a Fair, Healthy & open competition has been followed in procurement processes as per Organization’s, and Donor’s regulations are enforced strictly. 
Development of S.O.Ps for local level procurement beyond specific threshold authorized. 
Builds strong relationships with vendors & Suppliers, fostering collaboration and teamwork 
Delivers on cost reduction commitments through the identification, development and execution of strategic sourcing initiatives • Supports higher management in strategic situations. 
Conduct Regular Market Surveys and Researches in order to gather updated information regarding potential suppliers & prices. 
Evaluating Purchase Requests, Request for Quotations, Memos, Quotations and purchase orders and verifying specifications of purchase orders. 
Conduct regular meetings & trainings regarding capacity building of other program staff in order to increase understanding of procurement and documentation required by requestor. 

 ADMINISTRATION:
Office Administration & Facility Management: 

Provision of safe and secure work environment for staff. Proper check of fire extinguishers, smoke detectors an emergency exit. 
Ensure office cleanliness and provide comfortable work environment for staff 
Ensure that office internet, communication and technology related supplies are in working condition, and keep periodic checklist of their repair and maintenance.
As Administrator, supervise to review all office complains related to ICT, repair and maintenance and provide on time solution. 
Ensure expatriate COP residence maintenance. 
Responsible to manage office rental and services contract. Travel, Accommodation, Events and workshop Management: 
Arrange national and international air and road travel arrangements for staff. 
Arrange staff accommodations within and outside the city 
Organize and arrange events and workshops. Ensure provision of all kind of logistics support required not only for indoor but outdoor meetings, events, seminars & workshop. Inventory & Supply Management: 
Supervise the Asset tagging for existing and newly purchased items. 
Do periodic checks and physical count of the assets and inventories 
Discussed with project staffs in North Sindh regional office and sub-offices about keeping the properties in a well-mannered. 
Supervise shipments from main office to field offices and field activities facilitation 
Develop and execute tools and methodologies to enable effective implementation of logistic plans. Filling & Record Keeping: 
Review and supervise the proper filling of all related files related to office administration, stocks, contracts, vehicle and make manual and digital data readily available for inspection, reporting and audit purposes

Task & Responsibilities:

Responsible for the Operations lead of a team and for the delivery of the operational activities which include Administrative, logistics and Event Management in Karachi & Field for Blumont Pakistan. 
Analyze process workflow, employee and space requirements and equipment layout; implement changes as directed by Director Finance & Administration. 
Responsible to undertake procurement activities including the issuance of purchase orders and preparation of contracts and agreements to vendors for program and operational activities of the project. 
Maintain safe and healthy work environment by establishing, following and enforcing standards and procedures; complying with Blumont regulations. 
Ensuring standardized compliance and documentation requirements for goods & services. 
Responsible for all aspects of vehicle rentals if required for the project activities.
Establish contracts and ensure proper maintenance and serve as primary liaison with utilities and local government institutions, such as fire, excise, and insurance for Blumont. 
Track vendor pricing, rebates and service levels. 
Responsible to review and submit all operational invoices and ensure they are submitted for payment including GST/SST invoices as per donor requirements. 
Provides leadership and direction to the organizational procurement. Which includes ensuring the Issuance of Bid Documents and receiving quotations securely, conducting procurement committee meetings to finalize the bidding process and awarding contracts to the selected vendor. 
Ensuring that internal & External Audit (including Donor) points have been incorporated in the procurement process and all the formats fulfil the donor requirements. 
Ensuring that backup of all the procurement-related documents in hard and soft forms are in an orderly place, ready to represent any time, review and spot checks over it. 
Ensure that a Fair, Healthy & open competition has been followed in procurement processes as per the Organization’s, and Donor’s regulations are enforced strictly. 
Builds strong relationships with vendors & Suppliers, fostering collaboration and teamwork. 
Responsible for inventory management and issuance of inventory items as per the directions of Director Finance & Administration and requirements of Blumont Project. 
Ensure operational activities remain on time and within a defined budget. 

Procurement:
 To assist procurement activities for the CMP Project and seek input from the relevant technical team members.
 Develop and update a portfolio of vendors to identify well reputed vendors.
 Ensure the integrity of the procurement processes of all goods and services required for Karachi and field offices;
 Prepares bid lists, evaluate bids and proposals, places purchase orders and negotiates contracts
 Prepares purchase (contract) orders for conformity to company policy and applicable contracts.
 Ensuring standardized compliance and documentation requirement for goods & services.
 Leads the procurement function and oversees all aspects of purchasing, negotiations, strategy, tool and process implementation for procurement related to goods and services.
 Provides leadership and direction to the organizational procurement. Manages and develops resources to deliver organization with satisfaction and achievement of overall procurement and financial objectives.
 Finalizing check list of compliance with finance & Grants and established mechanism of procurement flow & Payment flow.
 Ensuring that internal & External (including Donor) Audit points have been incorporated in the procurement process and all the formats fulfill the donor requirements.
 Ensuring that backup of all the procurement related documents in hard and soft forms are in orderly placed, ready to represent any time, review and spot checks over it.
 Ensure that a Fair, Healthy & open competition has been followed in procurement processes as per Organization’s, and USAID’s regulations are enforced strictly.
 Maintains a comprehensive record-keeping and monitoring system for all procurement transactions.
 Keep accurate accounts of all procurement processes and ensure that all procurement is carried out following the IRD procurement procedures and guidelines;
 Develop and update procurement track sheet regularly

 Assist in the preparation of monitoring and progress controls set in place by UNDP as per the PCOM.
 Arrange meetings, internal and external, and perform liaison duties with other units
 Assist with all administrative and logistical arrangements for meetings, workshops and conferences
 Prepare different correspondences on the above matters and ensure follow up system
 Assist in preparation of payments requests/travel claims with the supporting documentation and liaison with UNDP for payment follow ups
 Prepare project budgets and maintain financial disbursements and monitoring systems for monthly submissions to UNDP.
 Assist in processing financial claims and facilitate approval through ensuring appropriate documentation and record keeping in accordance with PCOM rules.
 Handle all financial matters of the workshops, meetings and seminars organized under the project
 Act as focal person for project audit.
 Prepare and maintain ledger for monitoring financial commitments, monthly financial statements and non expenditure property ledger and physical check of equipments.
 Monitor expenditure property ledger (IT equipments, Furniture, Fixture & Entertainment entitlement account, liaison country office for outstanding matters.
 Check and ensure timely processing of assets write-off forms and also ensure their write -off from system as per P.COM.
 Ensure timely and correct recording of purchase, disposal and transfer of fixed assets in NEP Ledger as per P.COM.
 Assist in processing of financial claims and facilitate approval through ensuring appropriate documentation and record keeping in line with UNDP’s rules.
 Supervise the work of support staff.

Financial Responsibilities:
 Handle all financial matters of the workshops meetings and seminars organized under the project.
 Prepare and maintain ledger for monitoring financial commitments, monthly financial statements, non-expenditure property ledger.
 Processing of financial claims and facilitates approval through ensuring appropriate documentation and record keeping in line with UNDP rules.
 Compiling and analyze financial information to prepare entries to accounts.
 Keeping track of utility bills, statements and payment.
 Monitoring and recording Company Expenses.
 Performing outdoor tasks relating to accounts and administration
 To ensure overall finance and accounting discipline in their area of responsibility.
 Coordinate as focal person for project internal & external audit.
 Supervise the work of support staff.

Administrative Responsibilities:
 As Program Assistant my administrative duties to assist the Provincial Project Manager (PPM) / Sr. AFO in day-to-day administrative/financial management of the Project and maintain up date records of the project budget for expenditures and revisions in consultation with the PPM.
 Assist in the preparation of monitoring and progress controls set in place by UNDP as per PCOM rules.
 Arrange meetings, internal and external and perform liaison duties with other units.
 Assist with all administrative and logistical arrangements for meetings, workshop conferences.
 Prepare different correspondences on the above matters and ensure follow up system.

Responsibilities as Monitoring & Reporting (in absence of PM&RC):
 Performed Monitoring & Reporting duties in absence (vacant position) of Provincial Monitor & Reporting Coordinator.
 To collect & refine data of cases reported by District Focal Persons of project districts.
 To help develop / refine / institutionalize project M&E mechanisms for timely reporting to Provincial Project Management Unit office.

 Visit client companies
 Check up the Financial Practices and Standard
 Line up the working as per Rules & Regulations
 Line up the Tax Workings

Worked with in R.B.Avari Enterprises (Pvt) Ltd since Jan 2002 as Accounts Officer, got promotion as Manager Procurement and Purchase in July 2003. And duly got promotion as Finance cum Office Manager in April 2004.
Responsibilities:

Financial Analyst
 Coordinated the computerization of the entire accounts process.
 Assisted accounts department in drawing up the financial statements.
 Managed sales and purchase account relations.
 Managing Sales Accounts of Branches
 Managing Vendors/Suppliers Accounts
 Bank and Cash reconciliation of Branches
 Created sales staff performance measurement reports.
 Internal audit of regional sales account.
 Coordinated the auditors during external audit.

Procurement and Purchases
 Evaluating and assessing purchase quotations of different suppliers / vendors.
 Coordinated with suppliers in different locations of Pakistan to ensure timely and accurate supply of packing material.
 Making decision on quality supplies of different packing material.
 Co-ordination / inlision with marketing & production staff for in time availability of packing material & finished product in market place.
 Provide market feedback and required product information to plant manager in consultation with marketing department