More than 10 year experience in General Administration, Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Supervising and monitoring the work of secretarial, clerical and administrative staff
Procurement the office supplies as per company policy
Carrying out staff appraisals, managing performance and disciplining staff
Maintain stock records using manual or computerized systems
Prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management
·         HR & Staff Management
·         Accounting / bookkeeping
·         Housekeeping
·         Transport Management
·         Logistics & Security Management
·         Control Petty Cash
·         Inventory tracking
·         Time & Payroll Management
Office Coordination                                                                 
·         Communication-Skills
·         Advance MS-Office Skills
·         Team Player
·         Leadership
·         Interpersonal
·         Multi-Tasking 
·         Decision Making
·         Problem-solving skills
·         Punctuality & Honesty
PROFESSIONAL EXPERIENCE:
 
Worked as Office Manager with MM Pakistan (Pvt.) Ltd Associated with Mott Macdonald Ltd on (SBIP)
Sindh Barrages Improvement Project (World Bank Project) Hyderabad, from Sep-2021 till to date.
DUTIES PERFORMED

·         Maintain a professional working environment at the Office within which each individual can aspire to be achieving their full potential.
·         Supervise maintenance of the Office with all necessary equipment, tools, furniture and fixtures etc at all times.
·         Developing, reviewing, and improving administrative systems, policies, and procedures.
·         Accountable for performing and managing all administrative affairs.
·         Assist in the development of budgets, and resources
·         Maintain Individual Files for all staff of the Company as per the agreed format, ensuring each file is updated at all times.
·         Maintain a record of all employees leave the database.
·         Monitor inventory of office supplies and purchasing of new material with attention to budgetary constraints.
·         Technical inventory record management includes following items laptops, mice, headsets, bags and USB storage devices. This record will be maintained by advance services department and a hard copy will be kept by admin branch
·         Acquire insurance for the equipment required.
·         Manage schedules and deadlines
·         Identify the need for Capacity Building and Skills Development for related staff to enhance their professional abilities.
·         Ensure that all Agreed Protocols are established and followed through in the Office, with a Well-Managed Recording, Reporting and Feedback System.
·         Acting as a focal person for meeting room’s reservations and allotment.
·         Housekeeping, coordinate transportations  and security arrangements
·         Day to Day operational activities —look after pool vehicles, generator, drivers, maintenance, and logbook. cleanliness, in and out vehicles logbook etc.,
·         Vehicles scheduling, arrange be l advance s for drivers for official visits, and review and
·         Summarize driver’s bills.
·         Utility bills management —  check meter readings, compare, and make timely bill payments;
·         Setup and coordinate meetings and conferences and arrange refreshment, tea, lunch & etc.
·         Manage the Logistic arrangements for Project Staff Local & Foreigners
·         Supervising and monitoring the work of secretarial, clerical and administrative staff
·         Handing Taking over of project with client.
·         Maintain correspondence files.
·         Perform any other related duties as required
·         Checking Monthly Time Sheet & Summary attendance
·         Supervised office and field Staff
·         Working on Time Management
·         Manage the clean and secure office environment.
·         Maintain the Office record manual & computerized
·         Manage all petty cash and prepare cash flow reports.
 

Worked as Office Manager with MM Pakistan (Pvt.) Ltd Associated with Mott Macdonald Ltd on (WSIP) Sindh Water Sector Improvement Phase-1 (World Bank Project) Hyderabad, from May-2012 till to date.


             DUTIES PERFORMED
 
·         Housekeeping, coordinate transportations  and security arrangements
·         Day to Day operational activities —look after pool vehicles, generator, drivers, maintenance, and logbook. cleanliness, in and out vehicles logbook etc.,
·         Vehicles  scheduling, arrange be l advance s for drivers for official visits, and review and
·         Summarize driver’s bills.
·         Utility bills management —  check meter readings, compare, and make timely bill payments;
·         Setup and coordinate meetings and conferences and arrange refreshment, tea, lunch & etc.
·         Manage the Logistic arrangements for Project Staff Local & Foreigners 
·         Supervising and monitoring the work of secretarial, clerical and administrative staff
·         Handing Taking over of project with client.
·         Maintain correspondence files.
·         Perform any other related duties as required
·         Checking Monthly Time Sheet & Summary attendance
·         Supervised office and field Staff
·         Working on Time Management
·         Manage the clean and secure office environment.
·         Maintain the Office record manual & computerized
·         Manage all petty cash and prepare cash flow reports.
 
 
 
Procurement   of Office Supplies  

·         Initiate purchase requests, keep track of each order and ensure compliance with policies
       and procedures.     
·         Coordinate with offices to determine purchasing needs and specifications.
·         Research, identify, and evaluate vendors for pricing and quality and maintain vendor’s list and contacts.
·         Procurement the office supplies as per company policy
·         Manage stock levels and distribute supplies from stock
·         Maintain stock records using manual or computerized systems
·         Forward purchase orders to vendors and ensure timely supply of materials;
·         Receives, inspects, and distributes merchandise to appropriate individuals/ offices;
·         Prepare note sheet for final settlement  and forward to finance department;
·         Coordinate with suppliers for maintenance of materials as per work order/ contract;
·         Obtains and updates information on open market and contract purchase prices;
·         Document procurement  decision and maintain procurement record; Prepared periodic reports related to procurement; and
·         Perform any other related duties as required.

Office Inventory —  Handle day-to-day inventory responsibilities.
 
·         Ensure that inventory is properly tagged, and update the asset/inventory record according to the policies and procedures outlined in the "Project Management Manual.
·         Monitoring and instruction the warehouse team for pick, pack & dispatch activity on time.
·         Establish a check-out/check-in system for project items that are used by multiple employees (for example, cameras, laptops etc.);
·         Perform an annual physical inventory check and submit a comprehensive report to Project Manager, Admin and Finance.
·         Control the warehouse inventory through different measure.
·         Monitoring and instructions the warehouse team to follow the health and safety measures during the work.
·         Control the Project inventory as per BOQ list of Contract.
·         Maintain inventory/ stock register and data base.
·         Report details and damages to the line manager.
·         Conducts annual on-site inventory, prepares  inventory listings to include the location and status of all equipment;
·         Ensure cleanliness and proper organization of the stock rooms;
·         Filing product requisition and order forms;
·         Prepared periodic reports; and perform any other related duties as required.
 
Accounts Responsibilities.
 
·         Operate the Company Bank Account as per company policy
·         Making Bank Cheque & approval Sheet for the Suppliers.
·         Prepare the Cash & Bank Book & Bank reconciliation
·         Administer proper coding and manage invoices and document all processes and systems.
·         Monitor all account payable checks, prepare invoices for all and prepare updates on all accounts.
·         Making Payment Approval Sheet for supplier as per company policy.
·         Maintain files on all account receivables and update records as required. 
·         Maintain Project Imprest Account on monthly Basis as company policy
·         Coordinate with management and recommend improvement in quality of accounting and provide operational support.
·         Manage the In-word & Out-word in computerized system
·         Be responsible for, and check supply invoices against purchase orders
·         Prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management
            _____________________________________________________________________________________
       
Worked as Computer Operator in “Agriculture Marketing Sindh Hyderabad” on Qasimabad Mandi Project from May-2007 to May-2009.
 
DUTIES PERFORMED

·         Quality checking of documents as defined in the project document control procedure and printing, scanning, copying, binding of documentation, and preparing CD’s.
·         Responsible for overall coordination of controlled documentation within the company.
·         Receiving and deliver all incoming and outgoing correspondences, scan and register.
·         Manage all resource as per requirement / plan.
·         Ensure incoming and outgoing documents are distributed to personal concerned.
·         Word Processing of all correspondence.
·         Making Letter & Maintain Excel Sheet
·         Fill the Forms and Receipt of Project
·         Maintain the files records of Project
·         Networking
·         Installation of Software’s & Troubleshooting.