Allocate tasks to staff and ensure daily purchasing activities are carried out according to SOPs and purchasing strategies.


Assist the Head of Procurement in preparing accurate cost estimates and managing a monthly budget.


Negotiate with vendors and contractors to secure advantageous terms, resulting in savings of approximately over 12%.


Collaborate with cross-functional teams and vendors to organize and manage billing for events and marketing activities.


Generate fortnightly and monthly procurement and cost-saving reports.


Continuously source potential vendors, update and maintain a database of more than 500 vendors/suppliers/contractors.


Establish and maintain high standard relationships with suppliers to achieve cost-effective and favorable services.


Update and maintain purchase orders and procurement record and documents external audit, reconcialiation and future reference.

Manage and control a procurement budget achieving cost savings of  over 12%.


Draft and float requests for quotations (RFQs) and requests for proposals (RFPs) to registered contractors/vendors for Civil, Mechanical, Electrical, Marketing and IT works and services.


Procure HVAC, firefighting, fire alarm, water circulation pumps, switchgears, bus bars, transformers, generators, VTS, power backup and office furniture & supplies.


Collaborate with cross-functional teams to gather project requirements and develop accurate and comprehensive estimates.


Execute cost benifit analysis (CBA) to analyze the potential benefits and costs associated with procurement activities.


Prepare comparative statements on technical and financial aspects to support decision-making.


Use SAP to create purchase orders (POs) after evaluating quotes and negotiating the best deal.


Finalize and present commercial proposals to higher management for approval.


Address observations or objections raised by Internal Audit or senior management.


Issue POs to vendors and ensure timely delivery of goods or completion of work.


Continuously monitor and evaluate vendor & contractor performance.

Being a part of procurement team we worked together to optimize cost, quality and delivery time of the product/services. I was responsible to provide assistance in conducting procurement activities starting from drafting of Request for Quotation/Proposal (RFQ/RFP) till award of Contract, Creation of Purchase Order (PO) in Enterprise Resource Planning (ERP) software. I had the responsibility to:

Prepare technical and financial comparative statements for effective decision making.
Processing purchase orders(POs) after detailed evaluation of quotations, comparison and negotiation.
Expedite between the vendor and end user to provide all sort of technical queries related to ordered material.
Follow-up with suppliers for on time delivery.
Coordination with warehouse and finance for timely receiving, GRN and payment processing.
Manage the end to end shipment process for all shipments
Identify cost-effective logistic solutions
Strong supplier Negotiation & Persuasion.
Strong supplier follow-up for ensure deliveries on time.
Inter departmental coordination.
Preparation of Monthly / weekly performance reports / Material status and maintenance of Supplier Score card.
Creation & reporting of Monthly savings by introducing alternate and cost effective suppliers.
Developing and maintaining a close relationship with warehouse staff, Logistic partners and end users.