·        Full compliance with UN/UNDP rules, regulations & policies of financial/administrative activities, reporting system & follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system
·        Elaboration of proposals & implementation of cost saving & reduction strategies
·        Provides support in oversight overall administrative & financial management matters
·        Support to all provincial & field offices in logistics, procurement, finance & recruitment for the project, in accordance with corporate UNDP rules & regulations
·        Guides the work of provincial & district admin/finance staff
·        Prepare financial & administrative documents
·        Develop quarterly & annual budget plans, maintain financial records, monitoring systems to record for reconciliation purposes
·        Advise & assist Project staff, experts & consultants on all respects of financial & administrative matters
·        Organizational & administrative support in implementation of project activities incl. roundtables, workshops, trainings, working meetings & other events
·        Prepare detailed cost estimates & participate in budget analysis & projections
·        Maintain, update & transmit inventory records with UNDP rules
·        Perform cash custodian’s duties
·        Ensure leave monitoring of project staff
·        Analyze the potential problems concerning administrative-financial issues & take respective measures
·        Define the cost-effective measures for optimal use of resources of the project
·        Act as the primary focal point for ensuring accuracy of project related information in corporate planning & reporting portals (ATLAS, IWP, etc)
·        Ensure full compliance & universal application of administrative & financial processes & financial records
·        Jointly with AFO at PMU, guides the work of provincial & district admin/finance staff

• Provide technical assistance to Implementing Partners (IPs) in Financial Reporting at Federal and Provincial levels.
• Support in preparing financial and administrative documents related to the project implementation;
• Support in routine administration & financial related tasks at PMU i.e organizational and administrative support in implementation of project activities including organization of roundtables, workshops, trainings, working meetings and other events;
• Maintain, update and transmit inventory records of non-expendable equipment in accordance with UNDP rules;
• Support in compliance of administrative and financial processes and financial records with UNDP rules, regulations, policies and strategies;
• Support in compliance and universal application of administrative and financial processes and financial records with UNDP rules, regulations, policies and strategies, as well as, donor requirements;
• Jointly with AFO at PMU, guides the work of provincial and district admin/finance staff;
• Maintain financial and administrative documents related to the project implementation prepared by PMU, PIUs and FOs
• Prepare FACE Forms & other required documents for line departments (Federal & Provincial) as per UNDP rules & regulations & in accordance to the signed Annual Work Plan (AWP) & Letter of Agreements (LOAs) to report financials.

Administrative Management, Financial Management, Facility Management, Transportation of material across KP (almost to 22 districts), Logistics Management, Audit Support, Support in WorkPlan, Support in Financial Analysis and Reporting, Funds Request, Contracts Management, Procurement & Assets Management, Onboarding vendors through competitive processes (Quotations/Tendering/Advertisement), Supervision of DataEntry Operators, Support Staff, Management of Housekeeping, Financial Variance Analysis, Support in Hiring Processes, Payment processing of insurance companies and EOBI (staff related), Clearance of national staff (base related) from competency authorities (policy station & security agencies), Management of Personnel files related to base staff (provincial and districts), Vehicle Management, Hotel and Flights bookings, Petty Cash Management, Resource Management, Ensure that budget is spent in accordance to the set criterion to achieve the target of program, Events’ Management.

Provide support to the administration and program team for administrative and travel management arrangements. Manage office supplies stock and placing orders Responsible for floor/facility management Prepare regular reports of expenses and assets  Organize a filing system for important and confidential documents Provide support in organizing program related events and training Provide support to in procurement process related  Provide support in case the facilitation is required for the transport of medicines from the central storage to the provincial storage facilities Ensure the timely distribution of training, community sensitization materials to the provincial teams Provide support in the admin matters to the regional offices  Responsible for liaising with District Coordinators for the receipt of duly filled and approved training attendance sheets as per the set protocols Verify the attendance sheets and make soft copy to subsequently given to IRD finance for payment disbursement. Liaise with the District Coordinators/Trainees in case of any missing information Maintain record of the payments made to trainees.  Complete the documentary requirements for the payment to the vendors Maintain records of the payment to the vendors Report to the program team and IRD finance on daily reporting of the trainee financial disbursement during the training period and to the vendors Assist IRD finance in donor reporting  Manage petty expenses of the program field offices Resolve complaints of the trainees claiming of not receiving the training stipend. Transportation of medicines and training material to 22 districts of KP. Payment processing via Direct Dibursement Machanism (DDM) to more than 22,000 teachers, Events and lauches arrangements at CM-House, KP.

Finance

Preparation of book-keeping documents, vouchers and contractual documents
Handling and organizing bank transfers, cheques, payments and bank requests in close co-operation with Finance Department ISL
Bookkeeping in Organization and donor format
Verification of travel expenses, reimbursement of them and facilitation of working advances, in compliance with Finance Handbook
Submission of Monthly expenditures planning to ISL Country Office
Maintains/supports regular cash flow to Peshawar field location, through weekly advances and settlements
Prepare and files Cash Count & Bank Reconciliation Protocols on monthly basis
Preparation of Book Keeping Documents, vouchers and contractual documents for Peshawar cashbooks; ensures correct and timely cashbook closures on weekly and monthly basis
Keeps his excel cashbooks regularly updated and prepares related vouchers/coding stamps, submitting both to Finance Manager/CA for approval; files vouchers according to Organization procedures, providing hard and soft copy of them and following up on any needed revision or amendment, when instructed by supervisor/CA/HQ
Preparation and realization of Financial Expenditure Reports upon request from Finance Department ISL
Ensures that all finance documents are properly filed and arranged
Oral and written translations of relevant documents (local language/English and English/local language)
Ensures close cooperation with the Project Manager in all administrative and financial matters
Monthly operational advances reconciliation ensure to avoid long outstanding advances for activities
Ensure Internal control measures as per organizational policies

Admin/HR-

Support to country office Admin/HR department in all relevant matters related to administration in the assigned duty station.
Preparation of monthly Admin/HR report with updated records on leave and any other relevant/amended staff data.
Record on staff vacation and sick leave; record on attendance sheets and any other duty related to personnel management in the location, in close communication with HR department ISL.
Support in completing all personnel files (Soft and Hard) as per the standard requirements
Support in the processing of EOBI and health insurance requirements.
Assist HR Coordinator & Finance Coordinator in processing of monthly Payroll
Conduct induction process for all new employees in his location, including explanation of the Codes of conduct, Anti-Corruption guidelines, explaining Organization Rules & Regulations and Health Insurance Policy.
Conduct session to refresh Policies and procedures on need base.

1.Support in maintaining efficient internal financial controls and accounting systems in line with the
guidelines of the donor and employer.
2.Preparation of financial reports
3.Review expenses to ensure compliance of the policies.
4.Preparation periodic financial reports for donors and internal management
5.Preparation of variance analysis reports to keep track of expenses in line with the donors' approved
budget.
6.Responsible for maintenance of books of accounts & ledgers and prepare monthly reconciliations
such as Bank, Cash and payroll.
7.Prepare bank & cash payments including vouchers, cheques and maintain all vouchers with
relevant supporting. And ensure timely release of payments of staff salary and/or vendor/consultants/
and communities.
8.Responsible to keep up-to-date information about the donors' financial management procedures
guidelines, rules and regulations.
9.Coordination and liaison regarding financial matters with head(s) of the Finance Department(s).
10.Ensure all documentation of finance related according to the guidelines of employer and donor.
11.Facilitate bank account opening and other matters for both activities and staff salary.
12.Prepare funds request documents in consultation with Project Manager, Manager Finance and the
Executive Director employer.
13.Clearance/payment and reconciliation of petty cash in coordination with Logistics Officer and assistants at of area offices and PMU.
14.Supervise and affect tax deposits on purchase of goods and services in accordance with the taxation rules and regulations
15.Analysis of actual expenditures with budget, make overview of various heads and report the same to the management on monthly, quarterly, and annual basis.
16.Facilitate the annual audit of the project.
17. Preparation of draft progress reports for donors
18. Regular and timely follow up with the donors/project team on their contracts
19. Compilation of progress reports
20.. Review and summarize report