I was recently part of a nationally implemented Project funded by the Government of Pakistan, Global Environment Facility (GEF), and UNDP. I assisted the Project in providing high-quality professional management services pertaining to administrative, financial, human resources, and logistic matters, including assistance in recruitment of programme staff, financial planning, and reporting, procurement of equipment, and disbursement of funds to the Provincial Coordination Units.
Key Accomplishments:

Prepare budget forecasts and estimates in coordination with National Programme Coordinator/Sr. Programme Specialist Sustainable Land Management for annual and quarterly budget requirements and programme proposals, which involve financial forecasting, budgeting and accounts;
Develop and process requests for advances to the UNDP-Country Office and ensure settlement of all advances in accordance with defined procedures and guidelines;
Manage utilization of quarterly advances in accordance with quarterly work plans in collaboration with NPC/SPS and keep track of all programme funds received, disbursements, financial obligation and advances;
Prepare and process tender documents, invite bids from the open market, prepare comparative statements and ensure financial accountability  in all programme related procurements, subcontracts and outsourcing;
Resolve issues pertaining to payment of taxes and duties on project procurements, shipments and transactions and initiate follow-up with agencies concerned;
Assist with all administrative and logistical arrangements for meetings, workshops and conferences;
Assist Project in data collection, monitoring procedures, and assessment of results and activities;
Act as a focal point for liaison with different stakeholders including Govt departments, UNDP, and Banks i.e Ministry of Climate Change, Economic Affairs Division, Planning Commission, AGPR, Provincial Planning and Development departments, UNDP, Standard Chartered Bank, Consultants, and Community Organizations;
Conduct visits of Provincial Coordination Units (PCUs) of Punjab, Sindh, KP, and Balochistan for financial monitoring and internal audit purpose;
Conduct field visits for monitoring of field interventions and physical progress along with thematic experts as per approved travel plan;
Effectively coordinate implementation of the planned activities, including monitoring of the implementation of quarterly work plans by the sub-contractor/implementing agency;
Coordinate filed visits of project thematic experts, UNDP and Ministry of Climate Change officials;
Contribute to organizing and conducting relevant workshops for programme team, partners, and community-based organizations;
Assist in compiling quarterly and annual progress reports and work plans based on the inputs from the project team;
Facilitate annual and periodic review and assessment exercises;
Work in close liaison with independent evaluation teams;
Monitor the work of provincial Admin and Finance Officers/Assistants;
Assist in coordinating the Programme activities with line ministries, sectoral agencies, provincial governments, research institutions, NGOs and local communities to ensure cross-sectoral integration of the Programme activities;
Assist Project Manager in organizing and conducting PSC/Board meetings and recording minutes of meetings;
Assist Project Manager in timely preparation and submission of the Quarterly and Annual Work Plans, Progress Reports to the UNDP-CO under the guidance of the PD;
Prepare budget forecasts and estimates in coordination with National Programme Manager for annual and quarterly budget requirements and programme proposals, which involve financial forecasting, budgeting and accounts;
Develop and process requests for advances to the UNDP-Country Office and ensure settlement of all advances in accordance with defined procedures and guidelines;
Monitor utilization of quarterly advances in accordance with quarterly work plans in collaboration with Programme Manager and keep track of all programme funds received, disbursements, financial obligation and advances;
Arrange travel and logistics for field visits, conferences and training sessions;

Effectively assisted Admin & Finance Officer in all Project related operational matters including administrative, financial, procurement, logistics, HR, and record keeping.
Key Accomplishments:

Arrange travel and logistics for field visits, conferences and training sessions;
Assist project finance officer during monitoring of financial record of provincial and national offices;
Assist national coordinator during field monitoring visits by recording key points and preparing field visit report;
Setting up and coordinating meetings, maintaining the calendar of various events;
Manage office pool vehicles through timely allocation, logbooks, fuel records & maintenance;
Dealing with travel agents, airlines & hotel reservations;
Manage fleet & corporate fuel cards;
Managing all utility billing/issues & courier management;
Maintain necessary documentation system for efficient storage and retrieval of documents/information;
Managing petty cash;

Managed and supported all the administration, logistic, procurement, HR and finance functions for the project. Ensured that the organization and the donor policies are being followed and implemented.
Key Accomplishments:

Preparing Vouchers and verification of supporting documents;
Preparing Financial Statements, Preparation of Salaries;
Verification of field staff expenses;
Posting in General Ledger, Verification/Maintenance of GL records;
Bank Reconciliation, Cash book maintenance, Verification of Cash book maintenance;
Posting of Cash Expense in Cash book;
Detail report of expenses to Manager Finance;
Coordination with Operation department in financial matters;
Verification & posting of Operation expenses;
Coordinating Info Sessions, Assessment Sessions, Training events etc;
Arranging travel and logistics for field visits, conferences and training sessions;
Maintaining of Log Books for project field Vehicles;
Collection, compilation and report the data to concerned quarters;
Provide reports on a regular basis, and as directed or requested, to keep senior management informed of the operation and progress of compliance efforts;

Effectively assisted Project Manager in monitoring and evaluation of post-polio monitoring campaign activities by leading district D.I.Khan team in the field.
Key Accomplishments;

Overseeing all the field visits, data gathering and reporting of the campaign/Project at the district level;
Check, correct and maintain a variety of data and documents;
Responsible for effective and efficient management of the project in line with the project proposal;
Guide the field level activities and facilitate staff for implementation and issues resolution;
Arranging travel and logistics for field visits, conferences and training sessions;
Maintaining of Log Books for project field vehicles;
Smooth implementation of the project in the District D.I.Khan through effective coordination and communication with relevant stakeholders;
Mapping and selection of household to involve them in the project activities;
Community mobilization through Community gatherings;
Smooth implementation of the project through effective coordination and communication;