Under the direct supervision of the Admin Coordinator, the Senior Roving Finance Officer is responsible for supporting all field finance offices with various financial activities according to a planned schedule and as requested.
Job Purpose:

Provide startup support at project locations and cover any gaps in finance positions during project implementation.
Offer financial support to SIF’s Country and Field Offices during project implementation, ensuring compliance with SIF’s policies, procedures, and donor requirements across all offices.
This role involves extensive travel to field offices (approximately 70%) and requires flexibility in both movement and assignment duration.
Coordinate with other departments for joint monitoring visits.

Main Duties & Responsibilities:

Assist in filling finance roles at the field level as needed.
Support the completion of accounting, documentation, and reporting procedures in alignment with organizational policies.
Ensure all financial records and accounts are maintained accurately, timely, and in accordance with accounting standards and donor regulations.
Maintain a robust system of internal controls that complies with SIF’s financial guidelines.
Ensure the timely and accurate preparation of monthly journals, cash books, and bank books.
Mitigate the risk of fraud by conducting random spot checks at project locations, such as cash counts and reviews of purchasing processes.
Constantly monitor and maintain adequate controls over cash and bank management to minimize the risk of fraud or misappropriation.
Conduct regular field visits to provide necessary technical support to the local finance teams, producing reports that highlight any issues requiring management's attention.
Lead operational startups in new project locations, including assessing banking availability and other financial logistics.
Provide induction and training to finance staff at project locations and train non-finance staff on financial policies and procedures.
Support field offices in addressing internal and external audit findings.
Identify and report internal control gaps to the Country Finance team for corrective action.
Manage ERP-related issues and ensure effective system utilization.
Monitor the performance of Field Finance teams throughout the year, providing regular feedback on progress and areas for improvement.
Conduct annual performance appraisals of the Field Finance staff.

Job Summary:
The Financial Reporting Officer at Secours Islamique France (SIF) is responsible for preparing, analyzing, and submitting accurate and timely financial reports to donors, ensuring compliance with donor requirements, contracts, and internal policies. This role involves close collaboration with program teams, finance staff, and the Donor and Contract Management & Donor Compliance Manager to ensure that all financial aspects of donor-funded projects are managed effectively and transparently.
Key Responsibilities:


Financial Reporting:

Prepare and submit high-quality financial reports to donors in accordance with contractual deadlines and donor guidelines.
Ensure that all financial reports are accurate, complete, and in compliance with both donor requirements and SIF’s internal policies.
Collaborate with program teams to ensure financial reports align with narrative reports and project outcomes.
Monitor the financial aspects of project budgets, ensuring that expenditures are in line with approved budgets and donor regulations.



Donor Compliance:

Ensure compliance with all donor regulations and requirements, including financial reporting, budget management, and procurement policies.
Review and verify financial transactions, ensuring they are in compliance with donor agreements and SIF policies.
Work closely with the Donor and Contract Management & Donor Compliance Manager to address any financial issues or discrepancies related to donor-funded projects.
Assist in audits, both internal and external, ensuring all required financial documentation is readily available and in order.



Contract Management:

Assist in the financial management of donor contracts, including budget monitoring, forecasting, and financial risk assessment.
Ensure that all financial obligations under donor contracts are met, including timely submission of reports and financial statements.
Track and report on contract milestones and financial deliverables, ensuring compliance with agreed-upon terms.



Coordination and Communication:

Serve as the primary point of contact for finance-related communication with donors.
Liaise with program and finance teams to gather necessary information for financial reporting and to provide guidance on donor financial requirements.
Support the capacity building of program and finance staff on donor compliance and financial reporting requirements.



Internal Controls and Risk Management:

Maintain effective internal controls to ensure the integrity of financial information and compliance with donor requirements.
Identify potential financial risks and work with the Donor and Contract Management & Donor Compliance Manager to develop and implement mitigation strategies.



Documentation and Record-Keeping:

Maintain organized and accessible financial records for all donor-funded projects, including reports, contracts, budgets, and correspondence.
Ensure that all financial documentation is up to date and easily retrievable for audits or internal reviews.

Job Summary:
The Manager Finance, Credit, and Administration at SERVE NGO is a key leadership position responsible for overseeing all financial, credit, and administrative functions at the headquarters. As the Head of Department, you will manage the financial operations for various donor-funded projects, including those from USAID, CHIP, Bread for the World, PPAF, and South Asia, among others. This role involves strategic financial planning, budget management, credit operations, and ensuring compliance with donor requirements and organizational policies.
Key Responsibilities:


Financial Management:

Lead the development and implementation of financial strategies, policies, and procedures to ensure the sound financial management of the organization.
Oversee the preparation and management of budgets for various projects, ensuring alignment with donor requirements and organizational goals.
Monitor financial performance, analyze variances, and provide regular financial reports to the Executive Director and relevant stakeholders.
Ensure the accuracy and integrity of financial records, including general ledger, accounts payable/receivable, and payroll.
Coordinate and lead the annual audit process, liaising with external auditors and addressing any findings or recommendations.



Credit Management:

Develop and oversee the organization’s credit policies and procedures, ensuring that credit operations are efficient and aligned with SERVE’s mission and donor expectations.
Monitor the performance of the credit portfolio, including risk management, loan disbursements, collections, and recovery processes.
Provide guidance and support to the credit team, ensuring that all credit-related activities are conducted in a professional and compliant manner.
Analyze credit data and financial information to assess the creditworthiness of potential borrowers and manage existing credit lines.



Administration:

Oversee all administrative functions at the head office, including facilities management, procurement, logistics, and human resources.
Ensure that administrative processes and systems are efficient, transparent, and in compliance with both internal policies and donor requirements.
Lead the procurement process for goods and services, ensuring value for money and adherence to procurement policies.
Manage office operations, including the coordination of IT services, asset management, and office security.



Donor Compliance and Reporting:

Ensure that all financial and administrative activities comply with donor regulations and contractual obligations.
Prepare and submit timely and accurate financial reports to donors, including USAID, CHIP, Bread for the World, PPAF, and others.
Maintain effective communication with donors, addressing any financial queries or concerns promptly and professionally.
Coordinate with project managers to ensure that financial reports align with project outcomes and donor expectations.



Team Leadership and Capacity Building:

Lead, mentor, and develop the finance, credit, and administration teams, fostering a culture of accountability, professionalism, and continuous improvement.
Conduct regular performance appraisals and provide ongoing feedback to team members.
Identify and address training needs within the department to enhance the team’s capacity and effectiveness.



Strategic Planning and Risk Management:

Contribute to the strategic planning process, providing financial insights and recommendations to support organizational growth and sustainability.
Identify financial and operational risks and develop mitigation strategies in collaboration with the senior management team.
Ensure the organization’s financial health by managing cash flow, reserves, and investments prudently.