General administrative and clerical support including mailing, scanning, faxing and copying to management
maintain electronic and hard copy filing system
open, sort and distribute incoming correspondence
perform data entry and scan documents
manage calendar for Managing Director
assist in resolving any administrative problems
run company’s errands to post office and office supply store
answer calls from customers regarding their inquiries
prepare and modify documents including correspondence, reports, drafts, memos and emails
schedule and coordinate meetings, appointments and travel arrangements for Managers
maintain office supplies for department.

Provide a full range of support services to the Company secretary and in charge of Office Administrator. Handling of document preparation, confidential file management, mail handling; supply ordering, and record maintenance. Coordinate and carry out special events, request, projects and communication plans.

•Create high effective organizational and filling systems, including quick and thorough indexing, filing, resulting in an easy access to critical information and streamlined office functioning.
•To ensure on time arrangements of Lodging, boarding and travelling both domestic and International.
•Record keeping for all reservations with evidence.
•Handling Visa Applications.
•Record handling of all invoices.
•Coordinate and set up high-level conference calls, arrangement of Board and Management meetings, special events etc.
•Answer a high volume of incoming calls and in-person inquiries from clients and colleagues; treat each person with respect and provide information furthermore.
•Act as liaison and maintain open lines of communication among senior executives, board members, middle management and administrative staff.
•Routine meetings with vendors

Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Also schedule meetings and travel for executives.
• Answer phones and operate a switchboard.
• Route calls to specific people.
• Answer inquiries about company.
• Greet visitors warmly and make sure they are comfortable.
• Call persons waiting for visitor and book them a room to meet in.
• Schedule meetings and conference rooms
• Gather personal and insurance information.
• Hand out employee applications.
• Arrange appointments.
• Prepare travel vouchers.
• Take and relay messages.
• Update appointment calendars.
• Schedule follow-up appointments.

Create high effective organizational filing systems, including quick and thorough indexing, filing, resulting in an easy access to critical information and streamlined office functioning.
•To ensure on time arrangement of Lodging, boarding and travelling both domestic and International for CEO and Abacus Team members.
•Coordinate and set up high-level conference calls.
•Travel Expense reviewed entered into the SAP system and submitted to Finance for clearance.
•Cross examination for all Invoicing of reservations.
•On-line Hotel Booking prepared and shared with Finance for clearance monthly.
•Answer a high volume of incoming calls and in-person inquiries from clients and colleagues; treat each person with respect and provide information furthermore.
•Meetings with Vendor’s for making economical cooperate rates for Abacus.
•Maintained a LIST of vendors with rates, address, phone number etc.

Obtains client information by answering telephone calls
Informs clients by explaining procedures; answering questions; providing information.
Maintains communication equipment by reporting problems.
Maintains and improves quality results by adhering to standards and guidelines; recommending improved procedure.