Job Summary:
The Administrative Officer is responsible for providing comprehensive administrative support to the college management and ensure the efficient operation of the college Admin office. This role involves managing office procedures, coordinating communications, and supporting staff and management in day-to-day activities of the college.


Key Responsibilities:



Office Management:

Oversee the day-to-day operations of the college.
Maintain office supplies and equipment, ensuring availability and functionality.
Manage office budgets and expenses.




Administrative Support:

Prepare and edit correspondence, reports, and presentations.
Organize and maintain filing systems, both electronic and physical.
Schedule and coordinate college meetings, appointments, and travel arrangements.




Communication:

Serve as the primary point of contact for internal and external communications.
Answer and direct phone calls, emails, and other inquiries.
Draft and distribute memos, notices, and other official documents.




Record Keeping:

Maintain accurate records and databases.
Ensure confidentiality and security of sensitive information.




Human Resources Support:

Assist with recruitment processes, including posting job ads and scheduling interviews.
Coordinate onboarding and orientation for new employees.
Maintain employee records and assist with payroll processing.




Event Coordination:

Plan and organize company events, meetings, and conferences.
Coordinate logistics, including venue booking, catering, and transportation.




Compliance:

Ensure compliance with company policies and procedures.
Assist in the preparation for audits and inspections.

In the wahab property, my role as a legal and sales executive would involve overseeing property --transactions,
drafting and reviewing property sales contracts,

ensuring compliance with real estate laws and regulations, resolving disputes related to property sales, conducting due diligence on properties, and negotiating deals to maximize sales revenue while protecting legal interests. I have also need to stay updated on real estate market trends and legal developments impacting the property industry.

• Monitor the protection situation in all six phases of Jalozai camp daily and make regular contact with the beneficiary community to identify incidents and protection concerns, including gaps in service provision.
• As part of protection monitoring conduct daily spot observations, focus group discussions (FGDs) with key informants and monitored populations, individual/household interviews with informants and IDP populations, and area/thematic assessments (e.g. Registered IDPs without Tents, Damaged Tents, Newly married couples, etc.) to identify IDP protection needs and gaps in service provision, with a particular focus on vulnerable groups, especially women and girls.
• Systematically gather and update the data on Extremely Vulnerable Individuals (EVIs) to ensure facilitation through referrals and timely interventions.
• Collect information on basic living conditions and specific issues of concern among the camp residents, including information related to access to shelter, food, healthcare, clean water and hygiene, education, safety and protection services.
• Collect baseline data on monthly basis on sectoralss activities for analysis
• Provide support in data collection for various surveys as requested by UNHCR (e.g. Return Intention Survey)
• Visit the tents for physical verification of family members as needed Referral and Case Management:
• Record each incident and protection concern separately using the IRC’s new reporting format, and respond appropriately either by providing direct advice or assistance or by referring beneficiaries to appropriate service providers (in the case of incidents). Follow-up as necessary, maintaining clear records of all referrals, follow-ups and case outcomes.
• Refer specific protection-related incidents identified during monitoring (such as theft or physical violence, denial to assistance and/or services, and discrimination related to assistance and/or services) to appropriate service providers, prioritizing EVIs.
• Support Sectoral Committees (SCs) to use appropriate referral mechanism and provide them with relevant IRC referral tools and schedule of services provision
• Monitor SC sectoral committee’s referral records to ensure that EVIs are referred to appropriate services on a priority basis, that appropriate records are kept for all referral cases and that all referred cases are followed-up and updated accordingly. Ensure that newly displaced families access registration services in the camp by referring them to the IRC Registration Officers, and verify that family members are not separated and Information Dissemination/ Awareness Raising / Community Mobilization:
• Using key messaging materials, such as brochures, Question and Answer (Q&A) sheets and posters produced by the IRC Information Officer, conduct awareness-raising sessions with IDPs on topics such as fire safety, health, hygiene, sanitation, nutrition, protection, security, the IDP Guiding Principles, registration and other issues as required (2 sessions per week in each Phase, with 20 participants in each session).
• During the awareness-raising sessions, field visits, protection monitoring and in meetings with key stakeholders disseminate copies of the Guiding Principles of Internal Displacement translated into Urdu and Pashto
• In coordination with Information Officer collect data to monitor feedback of the radio shows
• Facilitate safe and voluntary return of IDPs:
• Conduct Return Intention Surveys prior to the return process, in line with the Guiding Principles on Internal Displacement.
• With support from the IRC Information Officer, share the latest information on the situation in the areas of origin of the IDPs staying in the Jalozai camp with the PCs and all Shura members to ensure that IDPs are informed about the situation should they wish to return.

• Monitor the protection situation in all six phases of Jalozai camp daily and make regular contact with the beneficiary community to identify incidents and protection concerns, including gaps in service provision.
• As part of protection monitoring conduct daily spot observations, focus group discussions (FGDs) with key informants and monitored populations, individual/household interviews with informants and IDP populations, and area/thematic assessments (e.g. Registered IDPs without Tents, Damaged Tents, Newly married couples, etc.) to identify IDP protection needs and gaps in service provision, with a particular focus on vulnerable groups, especially women and girls.
• Systematically gather and update the data on Extremely Vulnerable Individuals (EVIs) to ensure facilitation through referrals and timely interventions.
• Collect information on basic living conditions and specific issues of concern among the camp residents, including information related to access to shelter, food, healthcare, clean water and hygiene, education, safety and protection services.
• Collect baseline data on monthly basis on sectoralss activities for analysis
• Provide support in data collection for various surveys as requested by UNHCR (e.g. Return Intention Survey)
• Visit the tents for physical verification of family members as needed Referral and Case Management:
• Record each incident and protection concern separately using the IRC’s new reporting format, and respond appropriately either by providing direct advice or assistance or by referring beneficiaries to appropriate service providers (in the case of incidents). Follow-up as necessary, maintaining clear records of all referrals, follow-ups and case outcomes.
• Refer specific protection-related incidents identified during monitoring (such as theft or physical violence, denial to assistance and/or services, and discrimination related to assistance and/or services) to appropriate service providers, prioritizing EVIs.
• Support Sectoral Committees (SCs) to use appropriate referral mechanism and provide them with relevant IRC referral tools and schedule of services provision
• Monitor SC sectoral committee’s referral records to ensure that EVIs are referred to appropriate services on a priority basis, that appropriate records are kept for all referral cases and that all referred cases are followed-up and updated accordingly. Ensure that newly displaced families access registration services in the camp by referring them to the IRC Registration Officers, and verify that family members are not separated and Information Dissemination/ Awareness Raising / Community Mobilization:
• Using key messaging materials, such as brochures, Question and Answer (Q&A) sheets and posters produced by the IRC Information Officer, conduct awareness-raising sessions with IDPs on topics such as fire safety, health, hygiene, sanitation, nutrition, protection, security, the IDP Guiding Principles, registration and other issues as required (2 sessions per week in each Phase, with 20 participants in each session).
• During the awareness-raising sessions, field visits, protection monitoring and in meetings with key stakeholders disseminate copies of the Guiding Principles of Internal Displacement translated into Urdu and Pashto
• In coordination with Information Officer collect data to monitor feedback of the radio shows
• Facilitate safe and voluntary return of IDPs:
• Conduct Return Intention Surveys prior to the return process, in line with the Guiding Principles on Internal Displacement.
• With support from the IRC Information Officer, share the latest information on the situation in the areas of origin of the IDPs staying in the Jalozai camp with the PCs and all Shura members to ensure that IDPs are informed about the situation should they wish to return.

• . My duties involved Receive IDP families and organized their processing and inform them about the procedures set for the registration exercise
• Collect and verify information provided by IDP families in order to define their eligibility to be registered and to receive assistance in camps.
• Verify the eligibility of IDPs according to SOP endorsed by UNHCR and CAR
• Collect Information about the family profile, its current living conditions, its demographic information and the prevailing situation in the area of origin. Data collection is to be conducted through standard questionnaire available at registration center.
• Inform and sensitize IDP families about steps further to registration including right to assistance and type of assistance.
• Provide counseling to IDPs families as required, with particular focus on persons with special needs and vulnerable identifying individual cases in need of specific follow up.
• Prepare and handle registration data on daily and cumulative basis. Ensure cross check verification, identifying eventual mistakes, discrepancies and gaps in the registration data.
• Analyze data and draw conclusion or identify patterns/ trends which can assist the work of others.
• Draft reports and correspondence as requested by the Supervisor.
• Maintain registration database to keep record of registered IDP families.
• Perform other duties when required.

• Daily report of schools in District Charsadda to supervisor.
• Entered of data of schools in computer.
• Discussion on school that how to Assess.
• Public discussion about schools.
• Made daily report of discussion.
• Discussion with students about their school.
• Filled data for record. Handed over schools items and tents to Head teacher and PTA members.

My duties include My duties included organizing and filing paperwork, setting up mailing systems as and when required to process backlog of documents in university administration. Typing documents and entering daily work of the office. Conduct survey of the university population. In addition I learnt how to manage my time effectively and prioritize my workload and as a result of this I managed to consistently hit my targets on a daily basis.