Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.Key Responsibilities of the position:• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.• Updating the HR database and personal files to facilitate HR processes management.• Updating Social Security tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.• Preparing employment contracts in conformity with legal requirements including specific amendments whet.• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR• Manager in translating documents into local language and assisting in meetings upon request.

· Implementing and managing HR policies and procedures
· Managing recruitment processes, including resume screening, scheduling interviews, and conducting background checks
· Maintaining employee records and updating HR databases
· Managing employee benefits and compensation packages
· Conducting performance evaluations and providing feedback to employees
· Addressing employee relations issues and resolving conflicts
· Ensuring compliance with labor laws and regulations
· Managing employee final settlement processes
· Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
· Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
· Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
· Entering and updating organization, employee, and vendor records.

Assignments  Implement Internal Regulations and key HR guidelines Utilize HOMERE Database for National staff data management  Manage EOBI process for National staff  Supervise Cooks and cleaning staff  Handle data encoding and Payroll Cycle according to yearly Salary Planner  Comprehend HR Guideline elements related to Payroll (e.g., Leave policy, overtimes, additional hours rule), interim policy, and validate before encoding in HOMERE database.  Monitor Payments schedule for lease agreements  Update National staff personal files (hard & Soft)  Understand recruitment checklist and processes  Familiarize with Disciplinary processes  Ensure supervisor adherence to leave policy  Participate in recruitment process by organizing documents, uploading JD on Rozee.pk, generating reports, downloading CVs  Assist in recruitment process by preparing candidates list, facilitating tests/interviews, contacting candidates for results  Share leave balance with department heads monthly  Share project contact list with coordination monthly  Ensure compliance with policies and meet deadlines  Provide briefings to newly recruited staff  Organize and lead monthly general staff meetings, coordinate event arrangements  Manage documentation from recruitment to end of employee contract (continuous responsibility)  Supervising staff, training on cleaning techniques, inspecting areas, ordering supplies, scheduling tasks, handling complaints, evaluating performance, ensuring compliance, monitoring cleanliness, collaborating with departments.  Administrative Tasks: Managing office files, handling correspondence, scheduling appointments, coordinating travel, maintaining supplies, assisting with budget, creating policies, managing facilities, assisting with recruitment, providing support to management
Achievements: Successfully ensured 100% compliance with tax and labor regulations Implemented a transparent and equitable recruitment process Developed and conducted a comprehensive orientation program for new staff Maintained accurate and up-to-date employee contract documentation Successfully implemented payroll system, payroll accuracy and timeliness, leading to improved employee satisfaction.

Follow Cash Management Policy
Remittance
Clearing
Online Fund Transfer
Branch Expense Vouchers
Checking Daily Financial Vouchers
ATM Replenished
CDM
Maintain Files
Settlement of Customer Advance Payments
Account Opening
RTGS
Cash Shipments
Record Keeping
Collect Utility bills
Cash deposited
Cash withdrawal   

Assignments

Cash Department
Remittance (Weston Union)
Clearing
Online Fund Transfer
Branch Expense Vouchers
Checking Daily Financial Vouchering
ATM Replenished
Maintain Files
Settlement of Customer Advance Payments
Account Opening
RTGS
Cash Shipments
Record Keeping
Collect Utility bills
Cash deposited
Cheque cash
CTR
CBC

 Logistic Support,
 Maintain Files,
 Assist HR Manager.
 Conducting interviews, recruiting, and vetting new staff.
 Counseling staff on HR policies, practices, and procedures
 Dealing with vendors of school construction,
 Negotiations with Wanders and Suppliers
 Coordinating schedules and managing calendars for multiple parties to ensure that
activities are properly arranged with no conflicts.
 Making travel arrangements and preparing documents, presentation materials, and
facilities for meetings.
 Maintaining, repairing, or replacing office equipment.
 Directing, reviewing, and optimizing office operations to increase accuracy,
productivity, and efficiency and reduce costs.
 Communicating with SEF and CDO Staff.