Logistics Assistant

Since its founding in 1991, Secours Islamique France considers that diversity is a wealth. We study therefore all applications to the extent that they present the skills required for the position to be filled.

Our Organization is particularly concerned with the ethical and deontological dimensions in all its activities. we therefore reserve the right to systematically check criminal records during the recruitment process, in accordance with current law. In line with this policy, SIF practices zero tolerance towards any type of fraud, corruption, harassment, abuse, or violence of any nature whatsoever, and, more generally, any violation of legislation, regulations, or the code of conduct established internally.

SIF is a humanitarian organization, and the principle of “Do no harm” is therefore central: we ensure that respect and the safety of the children we support in our projects is a primary consideration for all our collaborators and partners. Our charter is a real commitment: we mobilize all of our staff in the promotion, dissemination and respect for the principles laid down.

Objective 1: Office Management:

• To ensure that all the electricity work in properly with support of back-up generator.
• To identify the supplier for the proper base running that’s includes, Plumber, electrician and carpenter and other related to the office maintenance.
• Contract Management of all the lease facility.

Objective 2: Inventory Management:

• File all user’s manuals, equipment cards, and maintenance and repair records.
• Be accountable at all times for all items in the office and compound that are under his/her responsibility.

Objective 3: Fleet Management:

• To regulate the use of vehicles.
• Supervising and planning vehicle allocation in order to optimally serve the needs of the program.
• Monitoring the fuel consumption of vehicles and the skills of the drivers.

Objective 4: Supply Chain Management:

• Review and confirm all procurement requests before processing.
• Coordinate with Project manager during request preparation.
• Ensure that PR includes all required specifications and supporting documents.
• Ensure that all documentation required as per contract is provided by both parties.
• Collect and review all delivery documentation; Prepare payment transaction according to delivery and contract payment terms.
• Facilitate the purchase and delivery of all necessary supplies to the base, including regular travel to various Markets for procurement of supplies.
• Petty cash need to reimburse weekly / before issuance of new advance.
• Assist in day to day logistics task as assigned by Logistics Manager.

Objective 5: General administrative:

• Greet visitors and advise relevant staff member of their arrival.
• Ensure meeting room is cleaned after meetings.
• Maintain Diary for meeting room and ensure room suitably prepared for meetings.
• Be responsible for issuing stationary and ensuring stocks always available
• Arrange the courier once got from any department & maintain IN/OUT dispatch register.
• Ensure to have proper Kitchen, Office & Guesthouse's Hygiene & Kitchen items to be in place daily

Objective 6: Security:

• Assist in data consolidation and dissemination of relevant security information to staff as per analysis of the security situation.
• Assist in security clearance of all travel request on behalf of country logistics manager and monitor day to day field movement and ensure the compliance of security protocols
• Work as Security Focal person at District level for reporting incident (SIRO) & monitor daily and weekly security incidents in the operating area in order to identify areas of increased risk to SIF teams or current security trends.
• Liaise on a need basis with local and provincial authorities in order to make them aware of SIF’s current operations.
• Maintain record of NOC, MoUs updated all the times for timely submission to district authorities & LEAs.
• Serve as the primary focal person for managing all guards.

Note: This position is required on an urgent basis, we recruit on a rolling basis and is contingent upon donor funding. Only shortlisted candidates will be called for an interview. As SIF reserves the right to accept or reject any or all CV(s) without assigning any reason. Preference will be given to local candidates. We are an equal employment opportunity employer and females are strongly encouraged to apply.