MEAL Assistant

Based in Chitral and Dir Upper KP; the MEAL Assistant will work under the direct supervision of the Base/Program Manager. He/she must have experience in NGO project Monitoring, Evaluation, Accountability and Learning.

He/she:

•   Is part of the MEAL department;
• Is a key member of Programme quality support team within the SIF Pakistan mission
• Will be managing monitoring and/or evaluation/assessment and survey related activities (for designing basic data collection tools, data collection through FGDs, Questionnaires and Interviews as well as through direct observations and to generate monitoring visit reports, do basic data analysis)

Objective 1: Surveys & Assessments

• Facilitate program department in baseline survey and need assessments in terms of forming data collection tools, sample size, training of data collection team.
• Conduct interviews with line departments, conduct PRA exercise and administer questionnaires.
• Ensure data quality and data consistency during data collection and data entry, manage database and facilitate in data analysis,
•  Facilitate program department in first draft report of surveys (baseline & end-line and assessments) 

 Objective 2: Project design and implementation

• Assist supervisor/line manager in documentation/desk review for all the project and give feedbacks and ensure alignment to minimum standards;
• Ensure that implementation of field activities adheres to SIF’s monitoring and evaluation system;
•  Provide technical inputs in program development process and facilitate in log frame formation (e.g. indicators, MOVs and risk & assumption matrix development)

 Objective 3: Monitoring and Evaluation

• Develop an M&E Plan for every new project in coordination with the project officer and get it approved by the immediate supervisor and the MEAL Manager; follow the M&E Plan.
• Carry out regular and routine field monitoring of program activities and produce monitoring visit reports on the given format; conduct debrief sessions with relevant program staff and develop an agreed action plan; and report to the MEAL Manager and Base MEAL Offic
•  Carry out follow-up monitoring visits to materialize actions agreed in the action plan, also maintain Monitoring-Action Plan Tracker at the field level; and report to MEAL Manager.
• To assist in reviewing PMP tools of diverse projects in order to maintain data quality for collating reliable and consistent beneficiaries and activities data which meets minimum reporting requirements of donors and SIF
• To assist in planning and implementation of internal monitoring and evaluation exercises and impact assessments in terms of case/success stories and during project evaluation when needed
• Manage all internal evaluation activities of the base; systematically ensure the analysis of results is shared with stakeholders
•  Hold regular monthly review meetings with the field team and support the update of PMP activities work plan and monitoring sheet
•  Insure and support the completion of the beneficiaries’ database in coordination with the program team
• Validate PMP-provided information through different means of verification and conduct beneficiaries follow-up randomly

 Objective4: Accountability

•  Ensure accountability at field level during program implementation by orienting program team and beneficiaries during activities.
•   Ensure display of CBCM banners and boxes are displayed and placed at activities intervention locations
•  Ensure by random verification that CBCM is known by beneficiaries and SIF staff
• Update and manage Suggestion and Complaint Mechanism Database and share with MEAL Manager on regular monthly basis. Maintain complaints and feedback tracking database and do follow up on complaints to reach a resolution involving relevant project/program staffs
•  Hold CRC (Complaints Review Committee) meetings to review CBCM database and investigate serious complaints and incorporate suggestions and feedback if feasible. Generate MOM (Minutes of Meeting) of CRC regular meeting and investigation reports.

 Objective 5: Learning

•  To assist MEAL Officer in identifying key compliance/quality questions and parameters capitalizing on the existing checklists and minimum standards for monitoring project performance
• Assist MEAL Manager in developing monthly, quarterly, six-month and annual reports
•  Responsible for maintaining, updating and sharing learning with the SIF employees
• Responsible to conduct and facilitate learning workshops

 This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions assigned by supervisor or HOM.

Required:

• University degree (Preferably a Master Degree) in Project Monitoring, Project Management, Social Sciences, Statistics, Economy, Econometrics or similar is required
•   At least 2 years relevant work experience in Monitoring and Evaluation, or Project Management with good knowledge of MEAL mechanism, Data base management and Data Analysis.
•  Experience in international development and/or non-profit organisations.
•   Experience in writing reports in English
• Good computer skills; Word, Excel, PowerPoint and database

 View as an asset:

•    Experience in conducting surveys, evaluations as an internal auditor or external consultant
• -Knowledge of KP & Merged Districts context
•  Computer software skills: SPSS, GIS or other

 Behaviour:

• Very good communication skills and team player, as well as ability to work individually
•    Fluent in Urdu and English and Pashtu languages
•  Demonstrated organizational ability is strongly desire
•   Ability to liaise with national authorities, NGO’s and other agencies
•  Flexibility and adaptability are required.
•   Follow the reporting deadlines
•    Willing to travel in field areas of KP & Ex-FATA or anywhere in Pakistan.

Position based in: Chitral and Dir Upper in KP which required excessive travel in field areas anywhere in KP & Ex-FATA.

Note: This position will be filled on a rolling basis and is contingent upon donor funding. Females, disabled and Local candidates are strongly encouraged to apply. All the positions will be filled on a priority basis and applications will be closed as soon as positions are filled. Every application fitting the job description will be thoroughly evaluated

SIF is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding.

The candidate who tries to influence the recruitment process will be automatically disqualified. SIF reserves the right to check criminal records according to the current law.

The SIF has a zero-tolerance policy towards any type of fraud, corruption, moral harassment, abuse or violence of any kind whatsoever and more generally any violation of legislation, regulations or its code of conduct.

SIF respects the humanitarian principle of "Not harm" and ensures child security as a primary consideration. Hiring is subject to donor funding.