Key Responsibilities:
- Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Appointment setting via calls or emails
- Handle confidential information with discretion and professionalism.
- Prepare and edit correspondence, presentations, reports, and other documents.
- Organize and maintain files ensuring easy retrieval of information.
- Conduct research and compile data to assist executives in making informed decisions.
- Manage email communications, prioritizing and responding to messages as appropriate.
- Track documents and manage budget.
- Coordinate and support virtual meetings and conference calls, including preparing agendas and taking minutes.
- Assist with special projects and initiatives as needed.
- Serve as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Perform other administrative duties as assigned to support the smooth operation of the executive office.
- Know how to use project management tools like Trello.
Email Management:
- Managing both the quality and volume of emails
- Eliminating waste and excessive/spam emails
- Adheringtothe4Dmethodofemailmanagement(4DMethodelements:
- delete it, do it, delegate it, defer it)
Social media management:
- Interacting on social media platforms(Facebook, LinkedIn, Instagram,
- YouTube, TikTok, etc) with followers/friends or joint venture partners.
- Building reach and brand image
- Creating content
- Strategizing content posting
- Enhancing client relations
Daily Tasks:
- Checking and taking the required action emails within 24 hours.
- Updating the executive regarding his day-to-day meetings 24 hours prior.
- Keeping the level of engagement high with business/joint venture partners.
- Keeping track of and checking back on deferred tasks ensuring things stay on track.
- Creating, sharing, and posting content on social media platforms.
- Respondingtomessagesandcommentsonsocialmediawithin24hours.
- Representing your executive on a day-to-day basis.
Soft skills needed:
- Excellent English communication skills, both verbal and written, along with linguistics for US and EU clients . German A2 is an advantage
- Being highly organized
- Leadership skills, ability to manage upward and downwards
- Have a good personality for video calls
- Strict adherence to confidentiality of the executive and their company
- Proactive and highly adaptable personality
- Ability to multitask
- Excellent research skills
- Problem-solving ability
Salary and Benefits for all roles:
- Competitive Salary: Basic monthly salary ranges from 30K for fresh
- candidates to 80K for experienced professionals in Pkr.
- Comprehensive Benefits: Including health insurance, gratuity, and a referral bonus program.
- Professional Development: Access to continuous training and performance incentives/Bonus.
- Remote Work: Enjoy the flexibility of working from home, saving on commuting time and stress.
- International Exposure: Opportunities to travel abroad for company events and collaborate with international clients, gaining valuable insights and experience.
- Job Security: Be part of a stable company that values your contributions and supports your career growth.
- Supportive Environment: Work in a company that is dedicated to your success
Experience: 1-3 years
Location and Time:
- Europe Client Remote Work: Pakistan Standard time 11:00 am or 12:00 noon and continue for 7 to 8 hours working
- USA Client Remote Work: Pakistan Standard time 7:00 pm or 8:00 pm and continue for 7 to 8 hours working
Human Resource Solutions International (HRSI) was constituted in early 2004 and today we are amongst the leading HR solution providers and Executive Search firms in Pakistan. We are privileged to be considered premier human resource solutions for our clients; we perform the role of being a distanced HR department for our clients, carefully analyzing and fulfilling all their needs. rnOn the Executive Research front, HRSI assists over 70 MNCs & Blue Chip clients in Pakistan, Southeast Asia & UAE operating in 20 different Industry verticals. HRSI is also an exclusive partner of “The International Executive Search Federation (IESF)”; world’s largest executive search network, with an alliance of leading executive search firms, in 43 countries. Therefore, HRSI excels in providing global reach via local partnerships.
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