Supply Chain Officer

Job Purpose:

The incumbent will be responsible to support project activities in terms of procurement, logistics, asset management, and event management.

Key Accountabilities:

 Technical:

The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. 

The following are the main responsibilities that the role holder will be accountable for:  

• Manage the filing, storage and security of documents 
• To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed. 
• Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers. 
• Receive and verify all the goods from supplier and verify bills for which the payments are due.
• Dealing various matters regarding insurance of vehicles, building and Assets. 
• Identify and supervise the purchase and installation of all project-related materials 
• To be familiar with and abide by the other NGO’s International procedures

Operational

• Maintenance of hard record that includes field visits, meeting minutes, distribution record & other documentation of purchasing and assets handing /taking over..
• Ensure vendor /supplier’s screening prior to making any transaction 
• Ensure proper filling of forms & formats as per desired standard. 
• Plan and maintain logistical support for IRP field operations 
• Ensure availability office supplies and consumables. 
• Supervises and oversee food items, non-food items, medical supplies, and equipment related to the projects of IRP. 
• Coordinate with suppliers and transport agents to ensure goods are received in the correct quantity and in good condition 
• To ensure that logistics work in the field location is carried out in coordination with logistics and other field locations. 
• Close coordination with line manager for effective implementation of project activities. 
• Establishing domestic arrangements for operational teams, including renovating   accommodation, and making arrangements for other domestic needs, travel arrangements etc. 
• Timely reporting and handling of maintenance and repair of all office equipments, building and furniture, fixtures, vehicles. 
•  Supervision of support staff and admin department 
•  Ensuring proper travel arrangements for all staff and guests between different offices 
• Supervision of arrangements of seminars, conferences and interviews. 
• Supply and deliver equipment and materials to required destinations in an efficient and cost effective manner.

Organizational

• In depth understanding of IR values and their demonstration in the field while working with communities. 
• Abide by the IR zero tolerance policy towards bribery & corruption through sensitization / empowerment of communities on coping mechanism so that they can raise voice as & when feel inappropriate. 
• Thorough knowledge of IR strategic priorities to ensure effective implementation with future sustainability. 
• Assist in identification & documentation of organizational successes for show casing IR work 
• Facilitate communities in adaptation of environment friendly & cost effective approaches to meet their current as well as future needs with specific attention to climate change. 
• Focused efforts to be made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc in consultation & implementation of project activities at ground. 
• Strengthen mechanism to Influence the decision makers through communities to pay attention towards DRR planning, give voice to suffering and the excluded, highlighting the protection needs of people. 
• Participation and facilitation in implementation of IR seasonal programmes & emergency response

Note: Position is in any District Of Balochistan subject to project need

Pre-employment Checks:  

Any employment with Islamic Relief will be subject to the following checks:

• Screening clearance
• Receipt of satisfactory references

Our values and commitment to safeguarding.

IRW is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRW engages. IRW expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

To cater to the higher living cost, IR Pakistan is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency.